Summary
Archive a section by mistake? Fear not! Join Brian Hatch as he walks through the process of recovering an Archived Activity Section in RecTrac.
Video
Transcript
Brian Hatch 0:05
In this video, we're going to walk through the process of recovering an archive section in RecTrac. So in a scenario where you've archived a section by mistake, you can recover that section through this process. To highlight our example, I'm going to jump to activity section inquiry and actually have it already filtered down to our youth soccer section. As 01 was listed here, they have the exact same code, I could see that one of these sections has 10 enrolled, and one of them has zero enrolled. So if I scroll all the way to the right, you'll see that one is marked as archived, the one with enrollments and one is marked as not being archived. So the top record was actually created automatically as a part of the original archive process. And the bottom one is what was archived with the enrollments. So if I want to recover that bottom record the steps for this, I'd have to jump to activity management from my menu, I actually already have it open here. And we're just gonna open up the main activity record associated with that archive section. So youth soccer in our example, I'll hit change. And at the bottom of that Screen, we'll see we have an archive Sections Button. So I'll go ahead and Click on that.
Brian Hatch 1:07
That'll show us all sections underneath this activity that are flagged as an archive status. And I can see there's my section with the 10 enrollments. So at this point, I can highlight that section and at the bottom, I can hit recover section. And I have two different options listed in here. So for that new section that was automatically created on the original archive run, what do I want to do with that section, I have the option of deleting that section assuming there's no enrollments associated with it, or have the option of not deleting that section and it will automatically rename it from the original code of 01, it'll add a dash 01 to make it unique. So I have the option of deleting or not deleting that original section in my example, actually, no, I created that one by mistake. And there's no enrollments associated with it. So I'm going to choose the Delete option. And I'll just hit continue. And you'll notice that that section now disappears from the archive activity sections data grid, and we can actually jump back to activity section inquiry. And if I just hit refresh on this data grid will notice that it drops down to only having one section now associated with this activity section codes. I've got my one section with my enrollments and if I scroll all the way to the right, I can see it's been the archive flag has now been removed. And it's now current section just like any other section in RecTrac. And that is the process for recovering a section that has been archived in RecTrac.