Activity Brochure |
Activity Brochure Comments
- Pertains to each Activity Section and is exported when creating brochures.
- Field located in Activity Section Maintenance • Comments Tab • Brochure Code
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Activity Receipt |
Activity Receipt Comments
- Pertains to each Activity Section and prints comments on receipts.
- Option to print comments on RecTrac receipts only, WebTrac receipts only or both.
- Option to print based on receipt type generated (purchase, cancellation, etc...)
- Field located in Activity Section Maintenance • Comments Tab • Comment Code
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Activity Roster |
Activity Roster Comments
- Pertains to Activity Sections and prints comments on Roster reports only.
- Field located in Activity Section Maintenance • Comments Tab • Roster Text
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Customer Call |
Customer Call Comments
- Pertains to MainTrac module service request processing only.
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CYS Report |
CYS Report Comments
- Pertains to CYMS module reports only.
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Daily Receipt |
Daily Receipt Comments
- Generic receipt comments for each/all modules.
- Option to print comments on RecTrac receipts only, WebTrac receipts only or both.
- Fields located on the Daily Comment Codes/Custom Receipt Titles tab of the Receipt Format profile
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Email Template |
Email Template Comments
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Facility Brochure |
Facility Brochure Comments
- Pertains to each Facility and is exported when creating brochures.
- Field located in Facility Maintenance • Comments Tab • Brochure Code
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Facility Maintenance |
Facility Reservation Maintenance Comments
- Comment directed to Maintenace Personnel for pre or post event set up/take down instructions.
- Pertains to reservations made via the Facility, Activity, and League modules.
- Options to include Setup/Clean up minutes.
- Option to link a Photo File
- Option to print comments on RecTrac receipts only, WebTrac receipts only or both
- Option to print based on receipt type generated (reservation, cancellation, etc...
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Reservations Maintenance Code Override fields located on the Comments tab of Activity Section Maintenance and League Maintenance
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Facility Receipt |
Facility Receipt Comments
- Pertains to each Facility and prints comments on receipts.
- Option to print comments on RecTrac receipts only, WebTrac receipts only or both.
- Option to print based on receipt type generated (reservation, cancellation, etc...)
- Field located in Facility Maintenance • Comments Tab • Comment Code
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Golf Brochure |
Golf Brochure Comments
- Pertains to each Golf Course and is exported when creating brochures.
- Field located in Golf Course Maintenance • Comments Tab • Brochure Code
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Golf Receipt |
Golf Receipt Comments
- Pertains to each Golf Course and prints comments on receipts for any Point-of-Sale transaction for the course.
- Option to print comments on RecTrac receipts only, WebTrac receipts only or both.
- Option to print based on receipt type generated (tee time reservation, POS purchase, tee time cancellation, etc...)
- Field located in Golf Course Maintenance • Comments Tab • Receipt Code
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Instructor Reports |
Instructor Reports Comments
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League Brochure |
League Brochure Comments
- Pertains to each League and is exported when creating brochures.
- Field located in League Maintenance • Comments Tab • Brochure Code
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League Receipt |
League Receipt Comments
- Pertains to each League and prints comments on receipts.
- Option to print comments on RecTrac receipts only, WebTrac receipts only or both.
- Option to print based on receipt type generated (registration, cancellation, etc...)
- Field located in League Maintenance • Comments Tab • Receipt Code
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League Schedule |
League Schedule Comments
- Pertains to each League and prints comments on schedules for the League.
- Field located in League Maintenance • Comments Tab • Schedule Comment
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Locker Brochure |
Locker Brochure Comments
- Pertains to each Locker and is exported when creating brochures.
- Field located in Locker Maintenance • Core Tab • Brochure Code
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Locker Receipt |
Locker Receipt Comments
- Pertains to each Locker and prints comments on receipts.
- Option to print comments on RecTrac receipts only, WebTrac receipts only or both.
- Option to print based on receipt type generated (rental, renewal, cancellation, etc...)
- Field located in Locker Maintenance • Core Tab • Additional Settings Group • Comment Code
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Locker Room Brochure |
Locker Room Brochure Comments
- Pertains to each Locker Room and is exported when creating brochures.
- Field located in Locker Room Maintenance • Comments Tab • Brochure Code
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Pass Brochure |
Pass Brochure Comments
- Pertains to each Pass Type (Regular Pass types, Punch Pass types, and Daily Pass types) and is exported when creating brochures.
- Field located in Pass Maintenance • Comments Tab • Brochure Code
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Pass Receipt |
Pass Receipt Comments
- Pertains to each Pass Type (Regular Pass types, Punch Pass types, and Daily Pass types) and prints comments on receipts.
- Option to print comments on RecTrac receipts only, WebTrac receipts only or both.
- Option to print based on receipt type generated (new membership, renewal, cancellation, etc...)
- Field located in Pass Maintenance • Comments Tab • Comment Code
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Personal Trainer Bio |
Personal Trainer Biography
- Provides information the Personal Trainer wishes patrons to see when using WebTrac to search for PTs
- Field located in Staff Maintenance • Core Tab • Miscellaneous Information group • Biography Code
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Personal Trainer Receipt |
Personal Trainer Receipt Comments
- Pertains to each Personal Trainer and prints comments on receipts.
- Option to print comments on RecTrac receipts only, WebTrac receipts only or both.
- Option to print based on receipt type generated (new membership, renewal, cancellation, etc...)
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POS Inventory Brochure |
POS Inventory Brochure Comments
- Pertains to each Inventory Item and is exported when creating brochures.
- Field located in POS Inventory Maintenance • Comments Tab • Brochure Code
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POS Inventory Receipt |
POS Inventory Receipt Comments
- Pertains to each Inventory Item and prints comments on receipts.
- Option to print comments on RecTrac receipts only, WebTrac receipts only or both.
- Option to print based on receipt type generated (generally speaking this will be Purchase for POS Inventory)
- Field located in POS Inventory Maintenance • Comments Tab • Comment Code
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POS Service Item Brochure |
POS Service Item Brochure Comments
- Pertains to each Service Item and is exported when creating brochures.
- Field located in POS Service Item Maintenance • Comments Tab • Brochure Code
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POS Service Item Receipt |
POS Service Item Receipt Comments
- Pertains to each Service Item and prints comments on receipts.
- Option to print comments on RecTrac receipts only, WebTrac receipts only or both.
- Option to print based on receipt type generated (generally speaking this will be Purchase for Service Items)
- Field located in POS Service Item Maintenance • Comments Tab • Comment Code
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POS Ticket Brochure |
POS Ticket Brochure Comments
- Pertains to each POS Ticket Type and is exported when creating brochures.
- Field located in POS Ticket Maintenance • Comments Tab • Brochure Code
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POS Ticket Receipt |
POS Ticket Receipt Comments
- Pertains to each POS Ticket Type and prints comments on receipts.
- Option to print comments on RecTrac receipts only, WebTrac receipts only or both.
- Option to print based on receipt type generated (generally speaking this will be Purchase for POS Tickets)
- Field located in POS Ticket Maintenance • Comments Tab • Comment Code
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Rental Brochure |
Rental Brochure Comments
- Pertains to each Rental Item and is exported when creating brochures.
- Field located in Rental Item Maintenance • Comments Tab • Brochure Code
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Rental Receipt |
Rental Receipt Comments
- Pertains to each Rental Item and prints comments on receipts.
- Option to print comments on RecTrac receipts only, WebTrac receipts only or both.
- Option to print based on receipt type generated (Rental Complete, Pending, or Start)
- Field located in Rental Item Maintenance • Comments Tab • Comment Code
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SMS Template |
SMS Messaging Comments
- Pertains to SMS Text Messaging and used for your standard 'Confirmation,' 'Opt-In,' and 'Opt-Out' messages.
- Fields are located on the License profile.
- Contact Vermont Systems Support for an Access key.
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Tickler |
Module Tickler Comments
- Notes that can be linked to any item in any module (Activity, Pass, Facility, etc...) that serve as reminders to Staff. Ticklers do not print on receipts; they pop-up during Daily Processing when an Item is selected.
- Option to pop up when using RecTrac, WebTrac or both.
- Option to print based on transaction type
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Tickler Code Field located on the Comments tab for every Module (Activity Section Maintenance, Facility Maintenance, Pass Maintenance, etc...)
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Tickler Code Field located on the Core Information • Ticklers group of Staff Maintenance
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Trip Brochure |
Trip Brochure Comments
- Pertains to each Trip and is exported when creating brochures.
- Field located in Trip Maintenance • Comments Tab • Brochure Code
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Trip Receipt |
Trip Receipt Comments
- Pertains to each Trip and prints comments on receipts.
- Option to print comments on RecTrac receipts only, WebTrac receipts only or both.
- Option to print based on receipt type generated (Booking, Change, Waitlist, etc...)
- Field located in Trip Maintenance • Comments Tab • Comment Code
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VSI Reserved |
Comments Reserved for VSI
- Used for refunds, billing notes, invoices, statements, the medical questionnaire, Email URLs, etc....
- Comments may be edited but not deleted.
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WebTrac Reserved |
Comments Reserved by VSI for WebTrac
- Used for refunds, billing notes, invoices, and statements.
- If linked to fields in the New/Forgotten Settings group of the WebTrac Parameters profile, WebTrac Reserved Comment Codes will override the default VSI emails for new households and forgotten password resets.
- Comments may be edited but not deleted.
- Create a Comment Code HHARM (Hold Harmless) for WebTrac purposes.
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WebTrac Layout |
WebTrac Layout Notes
- Used for adding notes and images to WebTrac that help your customers navigate through the pages.
For Example: Click on <img src="/wbimages/icons/cart_add.png" /> to register or click on <img src="/webtrac31/wbimages/icons/information.png" /> for more info.
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WebTrac Template |
WebTrac Design Template
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Work Order Comment |
Work Order Comments- Generic/Common comments that appear on your MainTrac Work Orders.
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