The Comment Code Core Information screen allows you to add a new or update an existing comment code.
See Also: Comment Code Types for a complete listing.
Note: Field names on the screen with red labels* are required by the screen design you are using. Mandatory fields in the default Vermont Systems design are noted where appropriate. Your design and mandatory fields may vary.
From the bottom of the screen....
Click Save to save your changes. You will be returned to the Comment Code Management DataGrid.
Click Cancel to return to the Comment Code Management DataGrid without saving your changes.
SACOMMENTCODEUpdate_Tab1
Comment Code (SACOMMENTCODE_CommentCode)
If you are creating a new Comment Code, enter the identifier in this field. Comment Codes may consist of up to 30 alpha-numeric characters. This is a mandatory field for the default VSI RecTrac Design. Your Design and setup may vary.
If you are updating an existing Comment Code you will not visit this field.
DeleteRecord Type (SACOMMENTCODE_RecordType)
If you are creating a new Comment Code, accept the default entry or expand the Drop-down list to select the Comment Code Type you wish to create. When adding Comment Codes on the fly" from a File Maintenance moduleFacility Maintenance would auto-fill in this field and you would not be able to change it.
See Also: Comment Code Types for a complete listing of available Comment Code Types.
If you are updating an existing Comment Code you will not visit this field.
DeleteDescription (SACOMMENTCODE_Description)
Enter the Description for your Comment Code in this field.
DeleteComment Text (SACOMMENTCODE_Comments)
Enter the text of your comment in this field. Comments may consist of up to 30,000 characters. The right-hand side of the field contains a character counter.
Note: Pop-up messages in RecTrac such as ticklers can be formatted using HTML. Basic knowledge of HTML allows you to customize ticklers and other pop-up messages through use of:
- Carriage returns/paragraphing and breaks (<p> </p> <br />)
- Font effects such as:
- Bold type (<strong>This text will be bold.</strong>)
- Italicized type (<em>This text will be italicized.</em>)
- Colors (<span style="color:HEX code">This text will be in red.</span>)
-
Click-able Hyperlinks
- Email (<a href="mailto:emailaddress@domain.com?subject="Email from RecTrac popup messages" style="color:#0000FF;">Email Me</a>)
- Images (<a href="http://your_server/folder/picture.jpg" target="_blank" style="color:#0000FF;">Click here to see the image</a>)
- External Websites (<a href="http://somewebsite.com" target=_blank" style="color:#0000FF;">Go to this website</a>)
- Embedded images (<img src="http://your_public_facing_server/folder/picture.jpg" width="" height=""/>)
- etc…
Insert the <HTML tags> along with your text.
For example entering something like this: "<p>This is a tickler.><br /><span style="color:#FF0000;">This is the same tickler using red text.</span></p>"
Would create a tickler that displays like this:
"This is a tickler.
This is the same tickler using red text."
HTML formatting works with messages that display in RecTrac only. HTML formatting will not work for comment type fields that print on receipts and reports. The process used to render the .pdf simply prints whatever text it finds in the field so if you use HTML tags in a receipt comment for example you'll get the raw HTML on the receipt instead of your planned formatting.
Setup Minutes (SACOMMENTCODE_SetupMinutes)
This field is applicable for the Facility Maintenance code type only.
Enter any set up minutes you wish to associate with this Comment Code if applicable.
Any Set up / Clean up minutes entered here will override any Set up / Clean up minutes listed for the Facility in Facility ID Maintenance should this code be linked to a Facility being reserved. Comment Codes can be linked to a Facility in Facility Maintenance or they can be linked "on the fly" by using the Additional Information button when making the reservation when a reservation is made.
DeleteCleanup Minutes (SACOMMENTCODE_CleanUpMinutes)
This field is applicable for the Facility Maintenance code type only.
Enter any clean up minutes you wish to associate with this Comment Code if applicable.
Any Set up / Clean up minutes entered here will override any Set up / Clean up minutes listed for the Facility in Facility ID Maintenance should this code be linked to a Facility being reserved. Comment Codes can be linked to a Facility in Facility Maintenance or they can be linked "on the fly" by using the Additional Information button when making the reservation when a reservation is made.
DeletePhoto Information (SACOMMENTCODE_PhotoInformation)
This field is applicable for the Facility Maintenance code type only.
Click the File Upload icon to browse to and select the photo image file that you wish to link to this Comment Code. When the Comment Code is printed on a report that has the SADetail_CommentCodePhoto field such as but not limited to the Facility Reservation reports then the image will be printed as well.
To print the photo setup a Facility and link a Question using Field Type: VSI Function - Maintenance Comment Code and Question Type: Purchase. When reserving the Facility select this Comment Code.
Note: The image linked here is also linked to any Work Orders in the MainTrac module that are generated as a result of this Comment Code being used in a reservation. The image will be copied to the Photos DataGrid in Work Order Update. To utilize this functionality you must run the Create Work Orders from Reservations" program in the MainTrac module.
Layout Information (SACOMMENTCODE_LayoutInformation)
This field is applicable for the WebTrac Layout code type only.
Field definition TBD.
DeleteLayout Program (SACOMMENTCODE_LayoutProgram)
This field is applicable for the WebTrac Layout code type only.
Field definition TBD.
DeleteLayout Parameters (SACOMMENTCODE_LayoutParameter)
This field is applicable for the WebTrac Layout code type only.
Field definition TBD.
DeleteLayoutDisplay (SACOMMENTCODE_LayoutDisplay)
This field is applicable for the WebTrac Layout code type only.
Field definition TBD.
DeleteInterface Type (SACommentCode_InterfaceType)
This field is applicable for Brochure Receipt Facility Maintenance and Module-based Tickler code types only (NOT applicable for Household Ticklers).
Accept the default entry (All) or expand the Drop-down list to select the Interface Type for this Comment Code.
- All - The Comment Code will appear on all applicable receipts brochures etc… generated via RecTrac and WebTrac
- RecTrac - The Comment Code will appear on all applicable receipts brochures etc… generated via RecTrac only.
- WebTrac - The Comment Code will appear on all applicable receipts brochures etc… generated via WebTrac only.
Transaction Type (SACommentCode_TransactionType)
This field is applicable for all <Module> Receipt and/or Facility Maintenance code types.
Accept the default entry (Purchase) or click the Picklist icon to select the Transaction Type(s) you wish to link to this Comment Code. The Comment Code will print whenever a receipt is generated for transaction of a type selected occurs.
Note: The Transaction Types listed below may not be valid for all Code Types. For Example: 'Visit Swipe Out' is not a valid Transaction Type for a Facility Receipt or Facility Maintenance Code.
- Book - Tee Time and/or Court Reservations.
- Cancellation - Any type of cancellation as applicable
- Change - Any type of change (i.e. a reservation date change a fee adjustment etc… as applicable)
- Lottery Enrollments - Activity Receipts generated due to a Lottery Enrollment.
- Permit - For Facility Permits.
- Purchase - Any type of purchase (i.e. a facility reservation an activity registration a rental reservation a pass registration etc… as applicable)
- Renewal - Any type of renewal (i.e. pass renewal locker renewal etc…) as applicable
- Rental Complete - For Rental Receipts printed upon completion/return of the rental item.
- Rental Pending - For Rental Receipts printed when a rental reservation is made.
- Rental Start - For Rental Receipts printed at the start of a rental (i.e. checking the rental item out checking in to a campsite etc…).
- Tee Sheet/Court Check-in - For Facility Receipts printed when patrons check-in for Tee Times or Court Bookings.
- Transfer - Any type of transfer (i.e. a pass transfer) as applicable
- Visit - Any type of Visit (i.e. a pass visit an activity drop-in visit a league visit etc…) as applicable
- Visit Cancellation - Any type of Visit Cancellation as applicable
- Visit Swipe Out - Any Visit Swipe Out. Passes must be set up to track visit swipe outs.
- Waitlist- Any receipt generated due to placement on a Waiting List (i.e. An Activity Waitlist a Rental Waitlist etc…
- WebTrac Info Screen - Used in WebTrac. Displays the Comment Textfield when a patron clicks on the Information button for the item. For Example: A patron searches for Lean-to's. Upon clicking the Facility Search button on a particular Lean-to the information in the Comment Text field will display.