The Email Login URL (Single or All Users) dialog allows you to send RecTrac User ID and new password (optional) information to an individual User ID or All User IDs in your User Management DataGrid depending on which button you selected on the previous screen.
Email Login URL is a good option for distributing new passwords to existing users. It is also a good option for distributing User IDs and passwords to users upon a new installation of RecTrac.
When you click Process, a system-generated email will be sent to the selected User ID (or All User IDs) that contains the User ID, a login URL to your RecTrac database and, if selected, a newly generated random password.
Upon receipt of the email, users can click the embedded link and enter their User ID and their password (new or current, depending on the option you select) to access RecTrac.
Note: To utilize this feature:
- User IDs in the DataGrid must have a valid email address entered in the Email Address field on their User Management record.
- The User ID you are using to perform this operation must be linked to an Email profile.
- Queued Email must be set up as a Scheduled Event.
See Also: Distributing RecTrac User IDs and Passwords via Email for set up information, and examples of this feature.
OPTIONAL
You can create custom text for the URL Login email that gets sent to Users, if desired. To do so:
- Create two (2) VSI Reserved Comment Codes: One for the email that does not include a random password, and one for the email that does include a new, randomly generated password. Comment Codes are maintained in Comment Code Maintenance
- Ensure the following tags are included in the Comment Codes you create:
- <USERNAME> - This tag inserts the User's RecTrac User ID.
- <PASSWORD> -This tag inserts the new, randomly generated password. This tag is applicable ONLY if you opt to Change to Random Password. This tag should be included ONLY on the VSI Reserved Comment Code for the Email WITH Password.
- <LINK> -This tag inserts the login URL to your RecTrac database.
- Link the Comment Codes to the applicable fields (Email Login URL - No Password Change and Email Login URL - With Password Change) in the RecTrac Email URL Settings group of your Static Parameters profile.
- Save changes and utilize the Email URL Login feature. Your custom text will be used for the email.
- See Also: Distributing RecTrac User IDs and Passwords via Email for set up information, and examples of this feature.
From the bottom of this dialog…
Click Process to send the Email URL Login information to the selected User ID/All User IDs. You will be returned to the previous screen.
Click Cancel to return to the previous screen without processing emails.
To exit this program, click 'X' on the title bar. You will be returned to the Main Menu or the previous program.
EmailURLPrompt_Tab1
Change To Random Password (EmailURLPrompt_ChangeToRandom)
Select this option to have the system generate a random password for the RecTrac user(s) you are emailing. The random password will be included in the email along with the User ID and link to your database login screen.
Leave this option de-selected to not include a password reset when using this feature. When this option is de-selected, the User ID and link to the database login screen only are included in the email. The password is not included, as the system assumes users know their password.
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