The Rockford League Brochure is a custom interface for Rockford (IL) Park District that exports League Registration information (i.e. meeting dates, times, location, fees, etc….). Upon processing, an export file is created, which, in turn, is imported into Rockford's publishing software. This allows users to apply any finishing touches necessary for completing the Brochure.
When running the interface, users can limit the leagues included through criteria. For Example: You might generate a Brochure focusing on just your fall leagues.
Note: Field names on the screen with red labels* are required by the screen design you are using. Mandatory fields in the default Vermont Systems design are noted where appropriate. Your design and mandatory fields may vary.
From the bottom of the screen….
Click the Process button to run the interface and generate the League Scheduling Brochure export. The process runs on the AppServer. The Notification will alert you when the process is complete.
RockfordLSBrochure_Tab1
Leagues (RockfordLSBrochure_DataGrid)
The League DataGrid displays all Leagues in your database based on the DataGrid filters being used and your Permissions.
Highlight/select individual Leagues, as needed, from the DataGrid. Multiple selection is allowed.
OR
Select the Use League Range option.
THEN
Input the range of Leagues you wish to include.
Make selections in the DataGrid or use an League Range or Both. Leaving the DataGrid blank and the Use Range option de-selected will result in NO LEAGUES being selected.
Click here for a full description of RecTrac DataGrids.
DeleteUse League Range (RockfordLSBrochure_UseRange)
Select this option to include only those Leagues in the Begin and End League range in your output, as well as any Leagues selected in the DataGrid, if applicable.
THEN
Input the range of Leagues you wish to include. By default, the Begin/End range is <Blank> to 'ZZZZZZZZZ' (i.e. all Leagues).
OR
Leave this option de-selected to include only those Leagues selected in the DataGrid in your output.
Make selections in the DataGrid or use an League Range or Both. Leaving the DataGrid blank and this option de-selected will result in NO LEAGUES being selected.
DeleteLeague Status (RockfordLSBrochure_Status)
Click the Combo Box icon to select the League Status(es) you want to include on your output.
- Active - Active-status Leagues.
- Inactive - Inactive-status Leagues.
Leave this field at its default status ((0) Selected) to skip the League Status check and include all statuses on your output.
DeleteBegin League (RockfordLSBrochure_BeginLeague)
If opting to Use League Range, enter the Beginning and Ending range of Leagues you wish to include on your output. By default, the Begin/End range is <Blank> to 'ZZZZZZZZZ' (i.e. all Leagues).
OR
Click the Picklist icon to select your Beginning and Ending League range.
End League (RockfordLSBrochure_EndLeague)
If opting to Use League Range, enter the Beginning and Ending range of Leagues you wish to include on your output. By default, the Begin/End range is <Blank> to 'ZZZZZZZZZ' (i.e. all Leagues).
OR
Click the Picklist icon to select your Beginning and Ending League range.
League WildCard (RockfordLSBrochure_Equals)
If opting to Use League Range, click the Picklist icon to select a single League if desired to use as a base for your Wildcard selection.
OR
Enter a Wildcard value, if desired
THEN
Expand the Drop-down list to select a Wildcard Option. Depending on your selection, wildcard asterisks/periods may be required.
WildCard Option (RockfordLSBrochure_Equals_Option)
Select your Wildcard Option for this process:
- Equals - The process will return a list of all records that equal the value entered. This must be an exact match. For Example: If this was a list of Family Members, entering 'Grace Somersby' would find 'Grace Somersby' because it is an exact match, but it would NOT find 'Grace J. Somersby' because it is not an exact match.
Note: When running Reports you can use a comma-delimited list (with no spaces) in the corresponding Wildcard field when your Wildcard Option is Equals. This applies to Reports only. For Example: Entering "48116 5851 88003" in a Zip Code Wildcard field on a Report and using the Equals Option would yield results from those three separate Zip Codes.
- Begins - The process will return a list of all records that begin with the value entered. Wildcarding asterisks/periods are not needed. For Example: If this was a list of Family Members entering 'Gr' would find all members whose name begins with 'Gr ' such as Grace Somersby but it would NOT find Ginny Weasley because her name begins with 'Gi.'
- Ends - The process will return a list of all records that end with the value entered. Wildcarding asterisks/periods are not needed. For Example: If this was a list of Family Members entering 'by' would find all members whose name ends with 'by ' such as Grace Somersby but it would NOT find Sam McGee because his name ends with 'ee.'
- Matches - The process will return a list of all records where a value match can be found. Wildcarding and asterisks/periods must be used. For Example: If this was a list of Family Members entering '*om*' (asterisks must be included) would find Grace Somersby and Tom Sawyer because "om" appears in both names but it would NOT find Felicity Lemon because "om" does not appear anywhere in her name.
Note: See also: RecTrac Wildcarding.
Use League Date Range (RockfordLSBrochure_UseDateRange)
Select this option to filter the output by League Date Range, if desired.
THEN
Use the Date Select fields to identify your Beginning and Ending Date range.
OR
Leave this option de-selected to skip the League Date Range check.
This field is used to filter records by the dates during which the League was meeting. Any League with meeting dates anywhere within your Date Range will be included. For Example: Your Date Range is 01 May 20xx - 30 June 20xx.
- A League beginning on 29 June would be included because the League meets within your Date Range.
- A League ending on 02 May would be included because the meets within the Date Range.
- A League ending before/on 30 April would NOT be included because there are no meeting dates within your Date Range.
- A League beginning on/after 01 July would NOT be included because there is no meeting date within your Date Range.
Begin League Date (RockfordLSBrochure_BeginDate)
This field is applicable only if you opt to Use League Date Range and is Mandatory in that event.
Expand the Drop-down list and select your Begin/End Date options for this report.
THEN
Take appropriate action in the right-hand column to specify the actual date you wish to select. Leagues with a meeting date within the Date Range selected will be included in your output.
Refer to RecTrac Date/Time Select Fields for a listing of selection definitions and examples.
DeleteEnd League Date (RockfordLSBrochure_EndDate)
This field is applicable only if you opt to Use League Date Range and is Mandatory in that event.
Expand the Drop-down list and select your Begin/End Date options for this report.
THEN
Take appropriate action in the right-hand column to specify the actual date you wish to select. Leagues with a meeting date within the Date Range selected will be included in your output.
Refer to RecTrac Date/Time Select Fields for a listing of selection definitions and examples.
DeleteRTF File (RockfordLSBrochure_RTF_File)
Click the File Icon to select the path and file name of the Rich Text Format (.RTF) file for this brochure. This RTF determines which fields will be exported. This is a Mandatory field for the default VSI RecTrac Design. Your Design and setup may vary.
DeleteBrochure File Name (RockfordLSBrochure_FileName)
Enter only the Brochure File Name that you want to export the specified League information. This is a Mandatory field for the default VSI RecTrac Design. Your Design and setup may vary.
Note: Do not enter the export path into this field. Rather Process and then click Preview Document within the Notification panel to save the export into your web browser's default download folder (i.e. the \Downloads\ folder on your computer).