The Activity Section Setup Reports offer a wide range of reporting for your Activities and Sections in RecTrac. Report outputs include, but are not limited to: Financial Reports, Statistical Reports, Setup Listings, Instructor Reports, Activity Calendars, and Roster Reports.
RecTrac Process and Reporting screens offer numerous fields and widgets that allow you to filter the data for which your process or report is being run. RecTrac Widgets provides definitions and examples to show you how these work.
Core Criteria
Sections (ARSection_ComboKey_DataGrid)
The Activity Section DataGrid displays all sections in your database based on the DataGrid filters being used and your Permissions.
Highlight/select individual Sections, as needed, from the DataGrid. Multiple selection is allowed.
OR
Select the Use Activity Section Range option.
THEN
Input the range of sections you want to include.
Make selections in the DataGrid or use an Activity Section Range or both. Leaving the DataGrid blank and the Use Range option de-selected will result in no sections being selected.
Click here for a full description of RecTrac DataGrids.
DeleteUse Activity Section Range (ARSection_ComboKey_UseRange)
This field appears in numerous programs. Its functionality may vary.
Select this option to limit your selection to a range of activity sections.
THEN
Enter the range of section codes.
OR
Leave this option de-selected to skip the activity section range check and make selections from the DataGrid if applicable.
- If there is a DataGrid for this program - In instances where you have a DataGrid and corresponding range a selection in one or the other (or both) is required. Selecting nothing from the DataGrid and nothing from the range yields a blank report or process.
- If there is not a DataGrid for this program - In instances where you do not have a DataGrid a selection here is not required. Leaving this option deselected skips this filter and results in all codes being included.
Section Status (ARSection_RecordStatus_ComboBox)
Select the section status(es) you wish to include in your output. Multiple selection is allowed.
OR
Leave this field at its default, (0) Selected to skip this check and include all statuses.
- Active
- Inactive
- Pending
- Cancelled
Begin Activity Section (ARSection_ComboKey_Begin)
This field is applicable only if you opt to Use Activity Section Range.
Select the beginning and ending activity section codes for their respective fields. Activity sections within the range entered will be included in the process.
DeleteEnd Activity Section (ARSection_ComboKey_End)
This field is applicable only if you opt to Use Activity Section Range.
Select the beginning and ending activity section codes for their respective fields. Activity sections within the range entered will be included in the process.
DeleteActivity Section Wildcard (ARSection_ComboKey_Equals)
If opting to Use Activity Section Range, select a single section if desired to use as a base for your wildcard selection.
OR
Enter a wildcard value, if desired
THEN
select a Wildcard Option. Depending on your selection, wildcard asterisks/periods may be required.
Wildcard Option (ARSection_ComboKey_Equals_Option)
Select your Wildcard Option for this process:
- Equals - The process will return a list of all records that equal the value entered. This must be an exact match. For Example: If this was a list of Family Members, entering 'Grace Somersby' would find 'Grace Somersby' because it is an exact match, but it would NOT find 'Grace J. Somersby' because it is not an exact match.
Note: When running Reports you can use a comma-delimited list (with no spaces) in the corresponding Wildcard field when your Wildcard Option is Equals. This applies to Reports only. For Example: Entering "48116 5851 88003" in a Zip Code Wildcard field on a Report and using the Equals Option would yield results from those three separate Zip Codes.
- Begins - The process will return a list of all records that begin with the value entered. Wildcarding asterisks/periods are not needed. For Example: If this was a list of Family Members entering 'Gr' would find all members whose name begins with 'Gr ' such as Grace Somersby but it would NOT find Ginny Weasley because her name begins with 'Gi.'
- Ends - The process will return a list of all records that end with the value entered. Wildcarding asterisks/periods are not needed. For Example: If this was a list of Family Members entering 'by' would find all members whose name ends with 'by ' such as Grace Somersby but it would NOT find Sam McGee because his name ends with 'ee.'
- Matches - The process will return a list of all records where a value match can be found. Wildcarding and asterisks/periods must be used. For Example: If this was a list of Family Members entering '*om*' (asterisks must be included) would find Grace Somersby and Tom Sawyer because "om" appears in both names but it would NOT find Felicity Lemon because "om" does not appear anywhere in her name.
Note: See also: RecTrac Wildcarding.
Registration Event (ARSection_RegistrationEvent_Equals)
Select a Registration Event by which you wish to filter. Multiple selection is not allowed.
OR
Leave this field blank to skip this filter.
Registration Events are maintained in Web Event Management Event Type = Registration Event. They are linked in Activity Section Update under the WebTrac Settings Group.
DeleteArchived (ARSection_Archived_ComboBox)
Accept the default entry (No) or select your Archived option for this report. Multiple selection is allowed.
- Yes - Include archived sections on the report output.
- No - Don't include archived sections on the report output. The output will include current sections only.
Section Report Tags (ARSection_ReportTag_ComboBox)
Select the Report Tags by which you wish to filter. Multiple selection is allowed.
OR
Leave this field at (0) Selected to skip this filter.
Report Tags are maintained in System Code Maintenance Code Type = Report Tag. They are linked in File Management for the module you are working with. For example Section Report Tags are linked in Section Management Facility Report Tags are linked in Facility Management etc.
DeleteActivity Category (ARActivity_Category_ComboBox)
Select the Category Code(s) by which you wish to filter. Multiple selection is allowed.
OR
Leave this field at (0) Selected to skip this filter.
Category Codes are maintained in System Code Management Code Type = Category. They are linked in File Management for the module you are working with. For Example: Activity Categories are linked in Activity Management Facility Categories are linked in Facility Management etc.
DeleteActivity Type (ARActivity_TypeCode_ComboBox)
Select the Type Code(s) by which you wish to filter. Multiple selection is allowed.
OR
Leave this field at (0) Selected to skip this filter.
Type Codes are maintained in System Code Management Code Type = Type. They are linked in File Management for the module you are working with. For Example: Activity Types are linked in Activity Management Facility Types are linked in Facility Management etc.
DeleteActivity SubType (ARActivity_SubType_ComboBox)
Select the SubType Code(s) by which you wish to filter. Multiple selection is allowed.
OR
Leave this field at (0) Selected to skip this filter.
SubType Codes are maintained in System Code Management Code Type = Type • SubTypes. They are linked in File Management for the module you are working with. For Example: Activity SubTypes are linked in Activity Management Facility SubTypes are linked in Facility Management etc.
DeleteLottery Group (ARSection_LotteryGroup_Equals)
Select the Lottery Group Code by which you wish to filter. Multiple selection is not allowed.
OR
Leave this field blank to skip this filter.
Lottery Group Codes are maintained in Lottery Group Management and are linked in Activity Section Update under the Miscellaneous Settings group.
DeleteUse Section Date Range (ARSection_IncludeDateRange_UseRange)
Select this option to filter the output by section date range, if desired.
THEN
Use the Date Select fields to identify your beginning and ending date range.
OR
Leave this option deselected to skip this check.
This field is used to filter records by the dates during which the section was meeting. Any section with meeting dates anywhere within your date range will be included. For example, your date range is 01 May 20xx - 30 June 20xx.
- A section beginning on 29 June would be included because the section meets within your date range.
- A section ending on 02 May would be included because the section meets within the date range.
- A section ending before/on 30 April wouldn't be included because there are no meeting dates within your date range.
- A section beginning on/after 01 July wouldn't be included because there are no meeting date within your date range.
Begin Section Date (ARSection_IncludeDateRange_Begin)
This field is applicable only if you opt to Use Section Date Range.
Select your Begin/End Date options for this process.
THEN
Take appropriate action in the right-hand column to specify the actual date you wish to select. Sections with a meeting date within the date range selected will be included in your output.
Refer to RecTrac Date/Time Select Fields for a listing of selection definitions and examples.
DeleteEnd Section Date (ARSection_IncludeDateRange_End)
This field is applicable only if you opt to Use Section Date Range.
Select your Begin/End Date options for this process.
THEN
Take appropriate action in the right-hand column to specify the actual date you wish to select. Sections with a meeting date within the date range selected will be included in your output.
Refer to RecTrac Date/Time Select Fields for a listing of selection definitions and examples.
DeleteDetail Criteria
Site Code (ARSection_SiteCode_Picklist)
Select the Site Code(s) by which you want to filter the report. Multiple selection is allowed.
OR
Leave this field blank to skip this filter.
Site Area (ARSection_SiteArea_Picklist)
Select the Site Area(s) by which you want to filter the report. Multiple selection is allowed.
OR
Leave this field blank to skip this filter.
Site Category (ARSection_SiteCategory_Picklist)
Select the Site Category/Categories by which you want to filter the report. Multiple selection is allowed.
OR
Leave this field blank to skip this filter.
Site Group (SASite_SiteGroup_PickList)
Select the Site Group(s) by which you want to filter the report. Multiple selection is allowed.
OR
Leave this field blank to skip this filter.
Site Type (SASite_SiteType_Picklist)
Select the Site Type(s) by which you want to filter the report. Multiple selection is allowed.
OR
Leave this field blank to skip this filter.
Allow Drop Ins (ARSection_AllowDropIns_ComboBox)
Accept the default entry (0) Selected or click the Combo Box icon to select your Allow Drop-Ins filter. Multiple selection is allowed.
- Yes - Show Sections that have the Allow Drop-Ins option enabled.
- No - Show Sections where the Allow Drop-Ins option is disabled.
Selecting both or none will show all results for this field. Allow Drop-Ins is maintained on the Additional Settings group of Activity Section Update relative to "today.
DeleteAllow Enrollments By Day (ARSection_AllowMultipleEnrollments_ComboBox)
Accept the default entry (0) Selected or select an Enrollments by Day filter. Multiple selection is allowed.
- Yes - Show sections that have the Allow Enrollments by Day option enabled.
- No - Show sections where the Allow Enrollments by Day option is disabled.
Selecting both or none will show all results for this field. Allow Enrollments by Day is maintained on the Additional Settings group of Activity Section Update relative to "today."
DeleteChild Care Activity (ARSection_ChildCareActivity_ComboBox)
Accept the default entry (0) Selected or select a Child Care Activity filter. Multiple selection is allowed.
- Yes - Show sections that have the Child Care Activity? option enabled.
- No - Show sections where the Child Care Activity? option is disabled.
Selecting both or none will show all results for this field. Child Care Activity? is maintained on the Additional Settings group of Activity Section Update relative to "today."
DeleteDayCare Class (ARActivity_DayCareClass_ComboBox)
Leave this field at its default value. The DayCare option is maintained using Allow Enrollments by Day. There is no separate option for DayCare in Activity Section Update.DeleteExclude Classes That Have Ended: (ARSection_ClassEnded_ComboBox)
Accept the default entry (0) Selected or click the Combo Box icon to select your Class has Ended filter. Multiple selection is allowed.
- Yes - Show Sections that have the Class Has Ended option enabled.
- No - Show Sections where the Class Has Ended option is disabled.
Selecting both or none will show all results for this field. Class has Ended is maintained by the system based on the Section End Date relative to today."
DeleteDisplay On Web (ARSection_DisplayOnWeb_ComboBox)
Accept the default entry (0) Selected or click the Combo Box icon to select your Display on Web filter. Multiple selection is allowed.
- Yes - Show Sections that have the Display on Web option set to Yes.
- No - Show Sections where the Display on Web option set to No.
Selecting both or none will show all results for this field. Display on Web is maintained on the WebTrac Settings group of Activity Section Update relative to "today."
DeleteReached Min Enrollment Count (ARSection_MinEnrollmentReached_ComboBox)
Accept the default entry (0) Selected or click the Combo Box icon to select your Reached Minimum Count filter. Multiple selection is allowed.
- Yes - Show Sections that have reached their Enrollment Minimum Count threshold.
- No - Show Sections that have not reached their Enrollment Minimum Count threshold.
Selecting both or none will show all results for this field. Minimum Count is maintained on the Core group of Activity Section Update relative to "today."
DeleteReached Max Enrollment Count (ARSection_MaxEnrollmentReached_ComboBox)
Accept the default entry (0) Selected or click the Combo Box icon to select your Reached Maximum Count filter. Multiple selection is allowed.
- Yes - Show Sections that have reached their Enrollment Maximum Count threshold.
- No - Show Sections that have not reached their Enrollment Maximum Count threshold.
Selecting both or none will show all results for this field. Overall Max Count is maintained on the Core group of Activity Section Update relative to "today."
DeleteePACT Activity Sections Only (ARSection_EnableEpactSection_ComboBox)
Accept the default entry No to show all sections.
Select Yes to only include Sections that have ePACT Activity?enabled. (Optional) RecTrac has an integration with the ePACT Network which manages medical and emergency contact information in a cloud-based HIPAA-compliant environment (for more information about ePACT Network visit https://www.epactnetwork.com/). If your organization uses ePACT it might be for only certain Activities like your Summer Camps.
DeleteCampDoc Activity Sections Only (ARSection_EnableCampDocSection_ComboBox)
Accept the default entry No to show all sections.
Select Yes to only include Sections that have CampDoc Activity? enabled. (Optional) RecTrac has an integration with CampDoc which manages medical and emergency contact information in a cloud-based HIPAA-compliant environment (for more information about CampDoc visit https://www.campdoc.com/). If your organization uses CampDoc it might be for only certain Activities like your Summer Camps.
DeleteUse Available Spaces Range (ARSection_AvailableSpaces_UseRange)
Select this option to include only those Activities with spaces available on your report output (i.e. those Sections where the total enrolled does not meet or exceed the Maximum Count).
THEN
Input your space available range.
OR
Leave this option de-selected to skip the Available Space Check
Begin Available Spaces (ARSection_AvailableSpaces_Begin)
This field is applicable only if you opt to Use Available Spaces Range.
Input your Beginning and Ending Available Spaces Range for this report. In order for an Activity Section to appear the number of available spaces must fall within the range entered. For Example: You enter '0' - '15' in these fields. A Section with 13 spaces available will be included on the report output but a Section with 17 spaces available will NOT be included.
DeleteEnd Available Spaces (ARSection_AvailableSpaces_End)
This field is applicable only if you opt to Use Available Spaces Range.
Input your Beginning and Ending Available Spaces Range for this report. In order for an Activity Section to appear the number of available spaces must fall within the range entered. For Example: You enter '0' - '15' in these fields. A Section with 13 spaces available will be included on the report output but a Section with 17 spaces available will NOT be included.
DeleteUse Facility Location Range (FRLocation_FacilityLocation_UseRange)
Select this option if you want to run the process by Facility Location.
THEN
Enter a range of locations.
OR
Leave this option deselected to skip the check and make selections from the DataGrid.
Note: In instances where you have a DataGrid and corresponding Range a selection in one or the other (or both) is required. Selecting nothing from the DataGrid and nothing from the Range yields a blank report or process.
Begin Facility Location (FRLocation_FacilityLocation_Begin)
This field is applicable only if you opt to Use Facility Location Range.
Select the Beginning and Ending Locations for their respective fields. Facility locations within the range entered will be included in the output.
DeleteEnd Facility Location (FRLocation_FacilityLocation_End)
This field is applicable only if you opt to Use Facility Location Range.
Select the Beginning and Ending Locations for their respective fields. Facility locations within the range entered will be included in the output.
DeleteUse Season Range (ARSection_Season_UseRange)
Select this option to filter the report output by Season Range, if desired.
THEN
Use the Season fields to identify your Beginning and Ending Season range.
OR
Leave this option de-selected to skip the Season Range check.
This field is used to filter records by the Season(s) during which the Section meets. Any Section with meeting dates anywhere within your Season Range will be included.
DeleteBegin Season (ARSection_Season_Begin)
This field is applicable only if you opt to Use Season Range.
Enter the Beginning and Ending Season range by which you wish to filter your output.
DeleteEnd Season (ARSection_Season_End)
This field is applicable only if you opt to Use Season Range.
Enter the Beginning and Ending Season range by which you wish to filter your output.
DeleteUse Year Range (ARSection_Year_UseRange)
Select this option to filter the output by year range, if desired.
THEN
Use the fields to identify your beginning and ending year range.
OR
Leave this option de-selected to skip this check.
This field is used to filter records by the year(s) during which the section is/was meeting. Any section with meeting dates anywhere within your range will be included.
DeleteBegin Year (ARSection_Year_Begin)
This field is applicable only if you opt to Use Year Range.
Enter the beginning and ending year range by which you want to filter your output.
DeleteEnd Year (ARSection_Year_End)
This field is applicable only if you opt to Use Year Range.
Enter the beginning and ending year range by which you want to filter your output.
DeleteUse Section Start Date Range in Fee/Payment Calculations (ARSection_DetailBeginDate_UseRange)
This field is applicable for the Bottom Line Report only.
Select this option to include payments made toward the Activity Sections during the Date Range entered.
THEN
Use the Date Select fields to identify your Beginning and Ending Date range.
OR
Leave this option de-selected to skip the Section Start Date Range in Fee/Payment Calculations check.
The Date Range you enter should be inclusive of all dates on which you take payments for the Activity Section(s) on which you are reporting. For Example: If your Activity runs from 01 April - 30 June but your enrollment window is 01 March - 10 April then you would set this date range to 01 March - <xx/xx/xxxx> where the Ending Date is the date on which you stop taking payments for the Activity Section(s) on which you are reporting. If you allow late payments then Ending Date feasibly would be the day you Archive rosters in preparation for the next year's/season's enrollment period.
DeleteBegin Section Start Date (ARSection_DetailBeginDate_Begin)
This field is applicable only if you opt to Use Section Date Range in Free/Payment Calculations.
Expand the Drop-down list and select your Begin/End Date options for this report.
THEN
Take appropriate action in the right-hand column to specify the actual date you wish to select. Payments made toward the Activity Sections during the Date Range selected will be included in your output.
The Date Range you enter should be inclusive of all dates on which you take payments for the Activity Section(s) on which you are reporting. For Example: If your Activity runs from 01 April - 30 June but your enrollment window is 01 March - 10 April then you would set this date range to 01 March - <xx/xx/xxxx> where the Ending Date is the date on which you stop taking payments for the Activity Section(s) on which you are reporting. If you allow late payments then Ending Date feasibly would be the day you Archive rosters in preparation for the next year's/season's enrollment period.
Refer to RecTrac Date/Time Select Fields for a listing of selection definitions and examples.
DeleteEnd Section Start Date (ARSection_DetailBeginDate_End)
This field is applicable only if you opt to Use Section Date Range in Free/Payment Calculations.
Expand the Drop-down list and select your Begin/End Date options for this report.
THEN
Take appropriate action in the right-hand column to specify the actual date you wish to select. Payments made toward the Activity Sections during the Date Range selected will be included in your output.
The Date Range you enter should be inclusive of all dates on which you take payments for the Activity Section(s) on which you are reporting. For Example: If your Activity runs from 01 April - 30 June but your enrollment window is 01 March - 10 April then you would set this date range to 01 March - <xx/xx/xxxx> where the Ending Date is the date on which you stop taking payments for the Activity Section(s) on which you are reporting. If you allow late payments then Ending Date feasibly would be the day you Archive rosters in preparation for the next year's/season's enrollment period.
Refer to RecTrac Date/Time Select Fields for a listing of selection definitions and examples.
DeleteUse Instructor Pay Date Range in Instructor Pay Calculation (ARSection_InstructorPayDate_UseRange)
This field is applicable for the Bottom Line Report only.
Select this option to include payments made to instructors during the Date Range entered.
THEN
Use the Date Select fields to identify your Beginning and Ending Instructor Pay Date range.
OR
Leave this option de-selected to skip the Instructor Pay Date Range in Instructor Pay Calculation check.
The Date Range you enter should be inclusive of all Dates on which you pay/paid Instructors for the Activity Section(s) on which you are reporting. For Example: If your Activity runs from 15 May - 15 July but you run payroll on the last day of the month then you would set your Date Range to 31 May - 31 July to ensure any payments made to instructors for May June and July are included.
DeleteBegin Instructor Pay Date (ARSection_InstructorPayDate_Begin)
This field is applicable only if you opt to Use Instructor Pay Date Range in Free/Payment Calculations.
Expand the Drop-down list and select your Begin/End Date options for this report.
THEN
Take appropriate action in the right-hand column to specify the actual date you wish to select. Payments made to instructors for the Activity Sections during the Date Range selected will be included in your output.
The Date Range you enter should be inclusive of all Dates on which you pay/paid Instructors for the Activity Section(s) on which you are reporting. For Example: If your Activity runs from 15 May - 15 July but you run payroll on the last day of the month then you would set your Date Range to 31 May - 31 July to ensure any payments made to instructors for May June and July are included.
Refer to RecTrac Date/Time Select Fields for a listing of selection definitions and examples.
DeleteEnd Instructor Pay Date (ARSection_InstructorPayDate_End)
This field is applicable only if you opt to Use Instructor Pay Date Range in Free/Payment Calculations.
Expand the Drop-down list and select your Begin/End Date options for this report.
THEN
Take appropriate action in the right-hand column to specify the actual date you wish to select. Payments made to instructors for the Activity Sections during the Date Range selected will be included in your output.
The Date Range you enter should be inclusive of all Dates on which you pay/paid Instructors for the Activity Section(s) on which you are reporting. For Example: If your Activity runs from 15 May - 15 July but you run payroll on the last day of the month then you would set your Date Range to 31 May - 31 July to ensure any payments made to instructors for May June and July are included.
Refer to RecTrac Date/Time Select Fields for a listing of selection definitions and examples.
DeleteUse Misc Inc/Exp Post Date in Misc Inc/Exp Calculation (ARSection_MiscIncomeExpenseDate_UseRange)
This field is applicable for the Bottom Line Report only.
Select this option to include Miscellaneous Income/Expense postings made toward the Activity Sections on which you are reporting during the Date Range entered.
THEN
Use the Date Select fields to identify your Beginning and Ending Misc Inc/Exp Post Date range.
OR
Leave this option de-selected to skip the Misc Inc/Exp Post Date in Misc Inc/Exp Calculation check.
The Date Range you enter should be inclusive of all Dates on which you made any Income/Expense posting for the Activity Section(s) on which you are reporting. For Example: If your Activity runs from 15 May - 15 July but you received a subsidy reimbursement from the State on 08 August then you would set your Date Range to 15 May - 08 August to ensure the Miscellaneous Income Posting for the subsidy reimburse gets included.
DeleteBegin Misc Inc/Exp Posting Date (ARSection_MiscIncomeExpenseDate_Begin)
This field is applicable only if you opt to Use Misc Inc/Exp Post Date Range in Fee/Payment Calculations.
Expand the Drop-down list and select your Begin/End Date options for this report.
THEN
Take appropriate action in the right-hand column to specify the actual date you wish to select. Miscellaneous Income/Expense Postings made toward the Activity Sections during the Date Range selected will be included in your output.
The Date Range you enter should be inclusive of all Dates on which you made any Income/Expense posting for the Activity Section(s) on which you are reporting. For Example: If your Activity runs from 15 May - 15 July but you received a subsidy reimbursement from the State on 08 August then you would set your Date Range to 15 May - 08 August to ensure the Miscellaneous Income Posting for the subsidy reimburse gets included.
Refer to RecTrac Date/Time Select Fields for a listing of selection definitions and examples.
DeleteEnd Misc Inc/Exp Posting Date (ARSection_MiscIncomeExpenseDate_End)
This field is applicable only if you opt to Use Misc Inc/Exp Post Date Range in Fee/Payment Calculations.
Expand the Drop-down list and select your Begin/End Date options for this report.
THEN
Take appropriate action in the right-hand column to specify the actual date you wish to select. Miscellaneous Income/Expense Postings made toward the Activity Sections during the Date Range selected will be included in your output.
The Date Range you enter should be inclusive of all Dates on which you made any Income/Expense posting for the Activity Section(s) on which you are reporting. For Example: If your Activity runs from 15 May - 15 July but you received a subsidy reimbursement from the State on 08 August then you would set your Date Range to 15 May - 08 August to ensure the Miscellaneous Income Posting for the subsidy reimburse gets included.
Refer to RecTrac Date/Time Select Fields for a listing of selection definitions and examples.
DeleteCoordinator / Instructor Criteria
Instructors (SAStaff_RecordCode_DataGrid)
The Instructors DataGrid displays all Instructor Codes in your database based on the DataGrid filters being used and your Permissions.
Highlight/select individual Instructor Codes, as needed, from the DataGrid. Multiple selection is allowed.
OR
Select the Use Staff Code Range option.
THEN
Input the range of Staff Codes you wish to include.
Make selections in the DataGrid or use a Staff Code Range or Both. Leaving the DataGrid blank and the Use Range option de-selected will result in NO STAFF CODES being selected.
Click here for a full description of RecTrac DataGrids.
DeleteInstructor Code WildCard (SAStaff_RecordCode_Equals)
Select a Staff Record to use as a base for your Wildcard search
OR
Enter letters in this field to use as a base for your Wildcard search, if desired.
THEN
Select a Wildcard Option. Depending on your selection, wildcard asterisks/periods may be required. Only those Sections to which an instructor who meets your Wildcard Criteria will appear on your output.
WildCard Option (SAStaff_RecordCode_Equals_Option)
Select your Wildcard Option for this process:
- Equals - The process will return a list of all records that equal the value entered. This must be an exact match. For Example: If this was a list of Family Members, entering 'Grace Somersby' would find 'Grace Somersby' because it is an exact match, but it would NOT find 'Grace J. Somersby' because it is not an exact match.
Note: When running Reports you can use a comma-delimited list (with no spaces) in the corresponding Wildcard field when your Wildcard Option is Equals. This applies to Reports only. For Example: Entering "48116 5851 88003" in a Zip Code Wildcard field on a Report and using the Equals Option would yield results from those three separate Zip Codes.
- Begins - The process will return a list of all records that begin with the value entered. Wildcarding asterisks/periods are not needed. For Example: If this was a list of Family Members entering 'Gr' would find all members whose name begins with 'Gr ' such as Grace Somersby but it would NOT find Ginny Weasley because her name begins with 'Gi.'
- Ends - The process will return a list of all records that end with the value entered. Wildcarding asterisks/periods are not needed. For Example: If this was a list of Family Members entering 'by' would find all members whose name ends with 'by ' such as Grace Somersby but it would NOT find Sam McGee because his name ends with 'ee.'
- Matches - The process will return a list of all records where a value match can be found. Wildcarding and asterisks/periods must be used. For Example: If this was a list of Family Members entering '*om*' (asterisks must be included) would find Grace Somersby and Tom Sawyer because "om" appears in both names but it would NOT find Felicity Lemon because "om" does not appear anywhere in her name.
Note: See also: RecTrac Wildcarding.
Use Staff Payment Date Range (SAStaffPayHistory_PaymentDate_UseRange)
Select this option to filter the report by Staff Members/Instructors who were paid during the Date Range entered.
THEN
Use the Date Select fields to identify your Beginning and Ending Staff Payment Date range.
OR
Leave this option de-selected to skip the Staff Payment Date range check.
Program Coordinator (ARActivity_CoordinatorCode-All_ComboBox)
Click the Combo Box icon to select a Program Coordinator(s), if desired. Only those Sections to which the Program Coordinator(s) is linked will appear on your output.
OR
Leave this field blank to skip the Program Coordinator check.
Begin Staff Payment Date (SAStaffPayHistory_PaymentDate_Begin)
This field is applicable only if you opt to Use Staff Payment Date Range.
Expand the Drop-down list and select your Begin/End Date options for this report.
THEN
Take appropriate action in the right-hand column to specify the actual date you wish to select. Staff Members/Instructors who were paid during the Date Range selected will be included in your output.
Refer to RecTrac Date/Time Select Fields for a listing of selection definitions and examples.
DeleteEnd Staff Payment Date (SAStaffPayHistory_PaymentDate_End)
This field is applicable only if you opt to Use Staff Payment Date Range.
Expand the Drop-down list and select your Begin/End Date options for this report.
THEN
Take appropriate action in the right-hand column to specify the actual date you wish to select. Staff Members/Instructors who were paid during the Date Range selected will be included in your output.
Refer to RecTrac Date/Time Select Fields for a listing of selection definitions and examples.
Delete