FastTrac: How Items and Fees Are Published to Webtrac
Summary
Join Brian Hatch as he reviews the topic of how items are published to WebTrac and how WebTrac calculates Fees that are displayed on your site.
Video
Transcript
00:00:05:13 - 00:00:36:13
Brian Hatch
In this video, we're going to review the topic of how items are published to WebTrac and also the corresponding detail updates on items. We will review this in the activity module, but the same process will apply to all modules and items within RecTrac. In our example, we're going to be working with the Vermont City Marathon. So to switch over to my WebTrac site and I will do a quick search to see if we can get this to pop up and search with a keyword search of Vermont and nothing is displaying currently.
00:00:36:13 - 00:00:56:03
Brian Hatch
So I must switch back to RecTrac and I'm going to go to Activity Section Management and have it narrowed down to that particular section. And the two things we want to check is to make sure that it is active, which I can see that it is. And the other setting we want to verify is under WebTrac settings, the display section on web.
00:00:56:03 - 00:01:22:12
Brian Hatch
So it's set to no and I'm going to switch over to yes, I am going to hit save one, save on that record that's actually taking that change and it's actually putting it into a list or a queue to be published to WebTrac and to highlight that, I'm going to go to DB inquiry for my menu and we're jump to the raw three AC table and just hit view at the bottom.
00:01:22:15 - 00:01:47:05
Brian Hatch
And we could see in here that there is a search index builder record. So this is the flag that tells RecTrac scheduled events that something needs to be published. And you can see that it's four AR sections, my activity section. So this is the change that really is waiting to be published to WebTrac what will actually publish this change is going to be one of our scheduled events.
00:01:47:05 - 00:02:06:02
Brian Hatch
I'm going to switch over to scheduled events management, and I already have it narrowed down to a couple of different events that we'll talk about the WebTrac availability, updates. So for any items that you're turning on for the Web or that are getting turned off, this process runs every minute and it does that check to update those records.
00:02:06:04 - 00:02:29:12
Brian Hatch
So this will run every minute, do a check to see if there's anything in that table that needs to be updated for displaying or taking off for WebTrac So if I switch back to my inquiry table and I have view, we could see that that search index builder record is now gone. So that has been published. We give it enough time for that process to run.
00:02:29:14 - 00:02:51:25
Brian Hatch
If I switch back to my WebTrac site, and watch this reset and do my search, I can see that now I get my results for my months of the marathon section. So that is the process for new items getting published to WebTrac. Again, same process would be if you were turning off an item for WebTrac.
00:02:51:27 - 00:03:18:17
Brian Hatch
Want to review how the fees are actually calculated? In this example, I have an $85 resident fee and a $110 nonresident fee. So how does that do that calculation? And know to display those, I'm going to switch back to my rect track site here and close out of inquiry. So the fees are actually calculated based off of the user that is linked to these scheduled events.
00:03:18:17 - 00:03:39:03
Brian Hatch
For my example, I've got w w listed here. You might have Z listed to yours, but it's doing a check against the user running this process to see what model households you want to be included for that fee calculation. If you only have one flat rate, you'd only want one rate displayed and that's all set based off your model households.
00:03:39:06 - 00:04:08:23
Brian Hatch
So in my menu, I'm just going to jump to profile assignments and I'm going to go to my WW w user because that's and these are linked to that update process and I'm going to open up my daily processing profile. So the update at the bottom on the right hand side, we have our global sales model household area and we can see every module is listed underneath here and this is where you have the flexibility to link the households that you actually need based on your fee structure.
00:04:08:25 - 00:04:28:18
Brian Hatch
So I highlight or hover over my activity module. I can see that I have a resident and a nonresident household listed because I have resident nonresident rates built in my database. I get up to only had one rate for a given module. You can have the option of only listing one household here that it will do the calculation against.
00:04:28:20 - 00:04:54:18
Brian Hatch
So if I hit save here, going back to my schedule, events, management, any updates that I make for an existing item, whether it's a fee update or keywords or change description, anything like that for an item that's already published to track the same process that we covered for saving those, those records in that temporary table that are then published are going through the search Indexer.
00:04:54:20 - 00:05:10:19
Brian Hatch
And those changes are going to be published again up to one minute after you make the change. This process should run, work through that queue and make sure those updates are then listed on WebTrac for you. But that is the process for how items and item changes are published to WebTrac.