The Misc Code Add:<Selected Code> screen allows you to add single or multiple Record Codes to Staff Members or Providers. Multiple options on this screen are dependent upon your choices on the previous screen:
- Whether you are adding a single record or multiple records is dependent upon your selection on the previous screen.
- Whether you are updating a single Staff Member or Provider or multiple Staff Members or Providers is dependent upon your selection on the previous screen.
- Fields on this screen will vary depending on the Record Type you selected on the previous screen.
Note: Field names on the screen with red labels* are required by the screen design you are using. Mandatory fields in the default Vermont Systems design are noted where appropriate. Your design and mandatory fields may vary.
See also: CYMS Staff / Provider Management for further information and step-by-step instruction, if needed.
From the bottom of the screen….
Click Save to save your changes. You will return to the previous screen.
Click Cancel to return to the previous screen without saving any changes.
SAMiscDataUpdate_Tab1
Action Reason (SAMiscData_ActionReason)
Expand the Drop-down list and select the Action Reason Code that most closely matches the reason for which this Action is being taken for this Staff Member or Provider, if desired.
If a relevant Action Reason Code does not exist or if one is not needed, then leave this field at its default value.
DeleteAddress 1 (SAMiscData_Address1)
This field is applicable to Provider Backup records onlyEnter the address information (Address City State Zip Code) for the Backup Provider.
DeleteAddress 2 (SAMiscData_Address2)
This field is applicable to Provider Backup records onlyEnter the address information (Address City State Zip Code) for the Backup Provider.
DeleteAppointment (SAMiscData_Appointment)
This field is applicable for Staff Job Codes only.Expand the Drop-down list to select the Appointment type for this Staff Member as it relates to the Record Code (the Job) this person is filling.
THEN
Enter the Full Time Equivalency based on a standard 40-hour work week. For Example: If the Staff Member works 40 hours per week then enter "1.00" in this field. If the Staff Member works 20 hours per week then enter ".50" in this field.
Approval Date (SAMiscData_ApprovalDate)
This field is applicable to Provider Subsidy records only.
Click the Calendar icon and select the date on which this Subsidy award was approved for this Provider.
THEN
Enter the date range over which the Subsidy will be awarded. For Example: The Provider is awarded a six month Subsidy beginning on 01 May and running through October. The Subsidy is approved on 04 April. You would enter "04/04/20xx" in the Approval Date field and "05/01/20xx" and "10/31/20xx" in the Begin and End Date fields.
Approval User Name (SAMiscData_ApprovalUserName)
This field is not used and does not appear on screen.
DeleteBackground Check Status (SAMiscData_BackgroundCheckStatus)
This field is applicable for Background Check Codes only.
Expand the Drop-down list and select the Background Check Status Code that most closely matches the current status of the Background Check.
- Pending - The Background Check has been initiated but the results have not been returned.
- Satisfactory- The Background Check has been Completed and the results are satisfactory meaning the individual passed.
- Derogatory - The Background Check has been Completed and the results are not satisfactory meaning the individual failed.
Begin Date (SAMiscData_BeginDate)
This field is applicable to Staff Member Previous Experience records and Provider Subsidy records only.
Staff Member Previous Experience and Provider Previous Experience Records
Click the Calendar icon to select the Beginning and Ending Date of the assignment for this Staff Member or Provider. For Example: If this record were for Previous Experience and the Staff Member or Provider served as an Infant Care Specialist from September 01 20xx to June 30 20xz then you would enter those dates in these fields.
Provider Subsidy Records
Click the Calendar icons and select the Beginning and Ending Dates over which this Subsidy is awarded to this Provider.
Begin Time (SAMiscData_BeginTime)
This field is applicable to Staff Member Room Visit records Provider Home Visit records and Provider Days and Hours records only.
Staff Member Room Visits and Provider Home Visit Records
Click the Calendar icon to select the date on which the visit you are recording took place.
THEN
Enter the Beginning and Ending Time of the Visit.
THEN
Click the Picklist Icon to select the User ID of the person who performed the Visit.
Provider Days and Hours Records
Accept the default values (if any) or click the Combo Box icon to select the days of the week on which this Provider will provide care. Multiple selection is allowed.
THEN
Accept the default values in the Beginning and Ending Time fields (if any) or enter the time of day over which the Provider will be offering care on the Days of the Week you selected.
Default values for Provider Days and Hours can be established in Miscellaneous Code Detail Management.
Note: Default options are available when you opt to Add a Single Record only. If opting to Add Multiple Records then this field will display as "0.00." Any value entered in this field will be applied to all records that are being updated.
Certification Date (SAMiscData_CertificationDate)
This field is applicable to Provider Certification records only
Click the Calendar icon and select the date on which this Certification was awarded to the Provider.
Notes: Linking Provisional Certification and/or Full Certification codes results in the system populating the corresponding Provisional Certification and/or Full Certification date fields on the Provider's record.
Upon achieving Provisional Certification you should go to the Provider's record and change the Record Status from "In Process" to "Active."
City (SAMiscData_City)
This field is applicable to Provider Backup records only
Enter the address information (Address City State Zip Code) for the Backup Provider.
DeleteClock Hours (SAMiscData_ClockHours)
This field is applicable to Staff Member Training and Provider Training records only.
This field displays the clock hours (the number of hours for which the course was scheduled) for this Training record when it is set to 'Complete.' Leave the field at its default value (0.00) when adding the record.
When you enter a Completed Date for this record then the system will apply the Clock Hours as they are defined on the File Management record for this Training Code if any. If the Clock Hours on the File Management record for this Training Code are set to '0.00 ' then you will have to enter the Clock Hours for this Training manually upon adding a Completed Date.
For Example: This Training Code is for First Aid. The Clock Hours are set to "4.00." When you Add this record the Clock Hours field will default to "0.00." When you enter a Completed Date then the Clock Hours field will update to 4.00 automatically.
Staff and Provider Training Codes are maintained in Miscellaneous Code Detail Management.
Note: If you make changes to this field when adding the record it will be reset to 0.00 upon clicking Save.
Comments (SAMiscData_Comments)
Add free form Comments in this field as needed. When this Code is linked to Staff Members or Providers, the Comments you link here will be linked as well. This field may contain up to 30,000 characters.
Delete(SAMiscData_CompletedByUserName)
This field is applicable to Staff Member Room Visit and Provider Home Visit records only.
Click the Picklist icon to select the User ID of the person who completed the Room Visit.
DeleteCompleted Date (SAMiscData_CompletedDate)
Click the Picklist icon to select the date on which this Code was completed. Once a Date has been entered in this field for a specific record, it should not be changed, unless an error was made and the record needs to be updated.Note: In the event this Code is recurring then a new Code will be added automatically to the Staff Member's or Provider's record when the current code is Completed. The Completed Date for the new Code will be blank.
See also: CYMS Staff / Provider Management for further information and step-by-step instruction if needed.
Credit Hours (SAMiscData_CreditHours)
This field is applicable to Staff Member Training and Provider Training records only.This field displays the credit hours that will be awarded to the Staff Member or Provider for this Training record when it is set to 'Complete.' Leave the field at its default value (0.00) when adding the record.
When you enter a Completed Date for this record then the system will apply the Credit Hours as they are defined on the File Management record for this Training Code if any. If the Credit Hours on the File Management record for this Training Code are set to '0.00 ' then you will have to enter the Credit Hours for this Training manually upon adding a Completed Date.
For Example: This Training Code is for First Aid. The Credit Hours are set to "8.00." When you Add this record the Credit Hours field will default to "0.00." When you enter a Completed Date then the Credit Hours field will update to 8.00 automatically.
Staff and Provider Training Codes are maintained in Miscellaneous Code Detail Management.
Note: If you make changes to this field when adding the record it will be reset to 0.00 upon clicking Save.
Provider Record Code (SAMiscData_CYProviderRecordCode)
This field is applicable to Provider Backup records onlyClick the Picklist icon to select the Provider record for the person who will act as backup.
DeleteStaff Record Code (SAMiscData_CYStaffRecordCode)
This field is not used and does not appear on screen.
DeleteDays Of The Week (SAMiscData_DaysOfTheWeek)
This option is applicable to Provider Days and Hours records only.
Accept the default values (if any) or click the Combo Box icon to select the days of the week on which this Provider will provide care. Multiple selection is allowed.
THEN
Accept the default values in the Beginning and Ending Time fields (if any) or enter the time of day over which the Provider will be offering care on the Days of the Week you selected.
Default values for Provider Days and Hours can be established in Miscellaneous Code Detail Management.
Note: Default options are available when you opt to Add a Single Record only. If opting to Add Multiple Records then this field will display as "0.00." Any value entered in this field will be applied to all records that are being updated.
Distemper Due Date (SAMiscData_DistemperDueDate)
This field is applicable to Provider Pet records only
Click the Calendar icon and select the date on which this pet's annual Distemper shot is due if applicable.
DeleteDocument Link (SAMiscData_DocumentLink)
Click the Windows Explorer icon and browse to the document that you wish to link to this record, if any. When this Code is linked to Staff Members or Providers, the document you link here will be linked as well.
Note: This option is available when you opt to Add a Single Record only. If opting to Add Multiple Records then this field is disabled.
Due Date (SAMiscData_DueDate)
Click the Picklist icon to select the date on which this Code is due. Once a Date has been entered in this field for a specific record, it should not be changed, unless the actual Due Date changes.
Note: In the event this Code is recurring then a new Code will be added automatically to the Staff Member's or Provider's record when the current code is Completed. The Due Date for the new Code will populate automatically.
See also: CYMS Staff / Provider Management for further information and step-by-step instruction if needed.
Effective Date (SAMiscData_EffectiveDate)
Click the Calendar icon to select the Effective Date for this Code. This is the date that this Code goes into effect.THEN
Enter a Through Date, if necessary.
Depending on the Code(s) you are adding, a Through Date may not be required. For Example: An on-the-spot cash award would have an Effective Date (the date the award was given) but no Through Date, whereas a Suspension would have both an Effective Date and a Through Date.
DeleteEmail Address 1 (SAMiscData_EmailAddress1)
This field is applicable to Provider Backup records onlyEnter the primary email address for the Backup Provider.
DeleteEmail Address 2 (SAMiscData_EmailAddress2)
This field is applicable to Provider Backup records only
Enter the secondary email address for the Backup Provider.
DeleteEnd Date (SAMiscData_EndDate)
This field is applicable to Staff Member Previous Experience records Provider Previous Experience records and Provider Subsidy records only.
Staff Member Previous Experience and Provider Previous Experience Records
Click the Calendar icon to select the Beginning and Ending Date of the assignment for this Staff Member or Provider. For Example: If this record were for Previous Experience and the Staff Member or Provider served as an Infant Care Specialist from September 01 20xx to June 30 20xz then you would enter those dates in these fields.
Provider Subsidy Records
Click the Calendar icons and select the Beginning and Ending Dates over which this Subsidy is awarded to this Provider.
Endorsement Date (SAMiscData_EndorsementDate)
This field is applicable to Provider Endorsement records only
Click the Calendar icon and select the date on which this Endorsement was awarded to the Provider.
DeleteEnd Time (SAMiscData_EndTime)
This field is applicable to Staff Member Room Visit records Provider Home Visit records and Provider Days and Hours records only.Staff Member Room Visits and Provider Home Visit Records
Click the Calendar icon to select the date on which the visit you are recording took place.
THEN
Enter the Beginning and Ending Time of the Visit.
THEN
Click the Picklist Icon to select the User ID of the person who performed the Visit.
Provider Days and Hours Records
Accept the default values (if any) or click the Combo Box icon to select the days of the week on which this Provider will provide care. Multiple selection is allowed.
THEN
Accept the default values in the Beginning and Ending Time fields (if any) or enter the time of day over which the Provider will be offering care on the Days of the Week you selected.
Default values for Provider Days and Hours can be established in Miscellaneous Code Detail Management.
Note: Default options are available when you opt to Add a Single Record only. If opting to Add Multiple Records then this field will display as "0.00." Any value entered in this field will be applied to all records that are being updated.
Facility Location (SAMiscData_FacilityLocation)
This field is applicable for Staff Job Codes only.
Click the Picklist icon to select the Facility Location at which this Staff Member works as it relates to the Record Code (the Job) this person is filling.
DeleteFirst Name (SAMiscData_FirstName)
This field is applicable to Provider Backup records only
Enter the first name of the Backup Provider.
DeleteFull Time Equivalent (SAMiscData_FullTimeEquivalent)
This field is applicable for Staff Job Codes only.Expand the Drop-down list to select the Appointment type for this Staff Member as it relates to the Record Code (the Job) this person is filling.
THEN
Enter the Full Time Equivalency based on a standard 40-hour work week. For Example: If the Staff Member works 40 hours per week then enter "1.00" in this field. If the Staff Member works 20 hours per week then enter ".50" in this field.
Notes:
- If this Staff Member is a Contractor then leave this field blank.
- If this Staff Member is a Volunteer then leave this field blank.
Funding Source (SAMiscData_FundingSource)
This field is applicable for Staff Job Codes only.
Expand the Drop-down list to select the Funding Source for this Staff Member as it relates to his/her Paid Job Title.
Note: If this Staff Member is a Volunteer then leave this field blank.
Hire Date (SAMiscData_HireDate)
This field is applicable for Staff Job Codes only.
Click the Calendar icon to select this Staff Member's Hire Date. Hire Date is the date on which Staff Members began working in this position as it relates to the Record Code (the Job) this person is filling.
DeleteImmunization Due Date (SAMiscData_ImmunizationDueDate)
This field is applicable to Provider Pet records only
Click the Calendar icon and select the date on which this pet's annual Immunization is due if applicable.
DeleteInactive Date (SAMiscData_InactiveDate)
This field is applicable for Staff Job Codes only and only if the Job Status field is set to "Resigned."
Click the Calendar icon to select the date on which this Staff Member left this position as it relates to the Record Code (the Job) this person is filling.
DeleteInitial Date (SAMiscData_InitialDate)
This field is applicable for Background Check Codes only.
Click the Picklist icon to select the date on which this Background Check was initiated. Generally speaking this is the date on which the paperwork for this Background Check was sent to the agency which will perform the check. Once a Date has been entered in this field for a specific Background Check record it should not be changed.
Note: In the event this Background Check is recurring then a new Code for this Background Check record will be added automatically to the Staff Member's or Provider's record when the current check is Completed. When the new Check is initiated then you will update this field for the new record.
See also: CYMS Staff / Provider Management for further information and step-by-step instruction if needed.
Job Classification (SAMiscData_JobClassification)
This field is applicable for Staff Job Codes only.
Expand the Drop-down list to select the Job Classification for this Staff Member as it relates to the Record Code (the Job) this person is filling.
DeleteJob Series (SAMiscData_JobSeries)
This field is applicable for Staff Job Codes only.
Expand the Drop-down list to select the Job Series for this Staff Member as it relates to his/her Paid Job Title.
Notes:
- If this Staff Member is a Contractor then leave this field blank.
- If this Staff Member is a Volunteer then leave this field blank.
- If this Staff Member's Paid Job Title is different than the Job Title in the Record Code field then enter "Z-Other Non-Standard Job Series" (or its equivalent) in this field.
Job Status (SAMiscData_JobStatus)
This field is applicable for Staff Job Codes only.
Expand the Drop-down list to select the current Job Status for this Staff Member as it relates to the Record Code (the Job) this person is filling.
- Active - The Staff Member is currently filling the position.
- LWOP- Leave without Pay. The Staff Member is employed but is on an extended absence for which pay has been suspended. Reasons for LWOP include but are not limited to Paternity Leave Terminal Leave on detail outside your organization etc….
-
Resigned- The Staff Member is no longer filling this position.
- If this Staff Member has Resigned from this position then you should also fill in the Inactive Date field.
- If this Staff Member has Resigned from this position and has been hired for another position then perform the steps above Location Pay Plan etc….
- If this Staff Member has Resigned and will no longer work for CYSS then fill in the Inactive Date field and Save the record. Then go to Staff Update for this person set the Status to "Inactive" and enter the date in the field that appears.
Last Evaluation Date (SAMiscData_LastEvaluationDate)
This field is applicable for Staff Job Codes only.
Click the Calendar icon to select the date on which this Staff Member last received an evaluation for his/her performance at this position as it relates to the Record Code (the Job) this person is filling.
DeleteLast Name (SAMiscData_LastName)
This field is applicable to Provider Backup records only
Enter the last name of the Backup Provider.
DeleteLink Parent Table (SAMiscData_LinkParentTable)
This field is not used and does not appear on screen.
DeleteLOSS Reason (SAMiscData_LOSSReason)
This field is applicable for Staff Job Codes only.
Select the Operating Under Loss option if this Staff Member is operating under Line Of Sight Supervision (LOSS).
THEN
Expand the Drop-down list to select the appropriate LOSS Reason Code.
Military Base/Employer (SAMiscData_MilitaryBase)
This field is applicable for Staff Member and Provider Previous Experience records only.
Enter the Military Base or the civilian employer at which this person's previous employment occurred if applicable.
DeleteMiscellaneous Character 1 (SAMiscData_MiscCharacter1)
This is a Miscellaneous Character field, so its field label and purpose are custom to this Code. Miscellaneous fields can be added to Record Tracking Codes in Miscellaneous Code Type Update and should be used in the event you need to track information not provided on the default code.
DeleteMiscellaneous Character 2 (SAMiscData_MiscCharacter2)
This is a Miscellaneous Character field, so its field label and purpose are custom to this Code. Miscellaneous fields can be added to Record Tracking Codes in Miscellaneous Code Type Update and should be used in the event you need to track information not provided on the default code.
DeleteMiscellaneous Character 3 (SAMiscData_MiscCharacter3)
This is a Miscellaneous Character field, so its field label and purpose are custom to this Code. Miscellaneous fields can be added to Record Tracking Codes in Miscellaneous Code Type Update and should be used in the event you need to track information not provided on the default code.
DeleteMiscellaneous Date 1 (SAMiscData_MiscDate1)
This is a Miscellaneous Date field, so its field label and purpose are custom to this Code. Miscellaneous fields can be added to Record Tracking Codes in Miscellaneous Code Type Update and should be used in the event you need to track information not provided on the default code.
DeleteMiscellaneous Date 2 (SAMiscData_MiscDate2)
This is a Miscellaneous Date field, so its field label and purpose are custom to this Code. Miscellaneous fields can be added to Record Tracking Codes in Miscellaneous Code Type Update and should be used in the event you need to track information not provided on the default code.
DeleteMiscellaneous Date 3 (SAMiscData_MiscDate3)
This is a Miscellaneous Date field, so its field label and purpose are custom to this Code. Miscellaneous fields can be added to Record Tracking Codes in Miscellaneous Code Type Update and should be used in the event you need to track information not provided on the default code.
DeleteMiscellaneous Decimal 1 (SAMiscData_MiscDecimal1)
This is a Miscellaneous Decimal field, so its field label and purpose are custom to this Code. Miscellaneous fields can be added to Record Tracking Codes in Miscellaneous Code Type Update and should be used in the event you need to track information not provided on the default code.
DeleteMiscellaneous Decimal 2 (SAMiscData_MiscDecimal2)
This is a Miscellaneous Decimal field, so its field label and purpose are custom to this Code. Miscellaneous fields can be added to Record Tracking Codes in Miscellaneous Code Type Update and should be used in the event you need to track information not provided on the default code.
DeleteMiscellaneous Decimal 3 (SAMiscData_MiscDecimal3)
This is a Miscellaneous Decimal field, so its field label and purpose are custom to this Code. Miscellaneous fields can be added to Record Tracking Codes in Miscellaneous Code Type Update and should be used in the event you need to track information not provided on the default code.
DeleteMisc Information (SAMiscData_MiscInformation)
This field is not used and does not appear on screen.
DeleteMiscellaneous Integer 1 (SAMiscData_MiscInteger1)
This is a Miscellaneous Integer field, so its field label and purpose are custom to this Code. Miscellaneous fields can be added to Record Tracking Codes in Miscellaneous Code Type Update and should be used in the event you need to track information not provided on the default code.
DeleteMiscellaneous Integer 2 (SAMiscData_MiscInteger2)
This is a Miscellaneous Integer field, so its field label and purpose are custom to this Code. Miscellaneous fields can be added to Record Tracking Codes in Miscellaneous Code Type Update and should be used in the event you need to track information not provided on the default code.
DeleteMiscellaneous Integer 3 (SAMiscData_MiscInteger3)
This is a Miscellaneous Integer field, so its field label and purpose are custom to this Code. Miscellaneous fields can be added to Record Tracking Codes in Miscellaneous Code Type Update and should be used in the event you need to track information not provided on the default code.
DeleteMiscellaneous Logical 1 (SAMiscData_MiscLogical1)
This is a Miscellaneous Logical field, so its field label and purpose are custom to this Code. Miscellaneous fields can be added to Record Tracking Codes in Miscellaneous Code Type Update and should be used in the event you need to track information not provided on the default code.
DeleteMiscellaneous Logical 2 (SAMiscData_MiscLogical2)
This is a Miscellaneous Logical field, so its field label and purpose are custom to this Code. Miscellaneous fields can be added to Record Tracking Codes in Miscellaneous Code Type Update and should be used in the event you need to track information not provided on the default code.
DeleteMiscellaneous Logical 3 (SAMiscData_MiscLogical3)
This is a Miscellaneous Logical field, so its field label and purpose are custom to this Code. Miscellaneous fields can be added to Record Tracking Codes in Miscellaneous Code Type Update and should be used in the event you need to track information not provided on the default code.
DeleteNumber Of Children (SAMiscData_NumberOfChildren)
This field is applicable to Provider Subsidy records only.
Enter the number of children for which this Subsidy is being awarded.
DeleteOperating Under LOSS? (SAMiscData_OperatingUnderLOSS)
This field is applicable for Staff Job Codes only.
Select this option if this Staff Member is operating under Line Of Sight Supervision (LOSS).
THEN
Expand the Drop-down list to select the appropriate LOSS Reason Code.
Paid Job Code (SAMiscData_PaidJobTitle)
This field is applicable for Staff Job Codes only.
Expand the Drop-down list to select the Paid Job Title for this Staff Member if applicable. Make your selection based on the scenarios below.
- Scenario 1 - This Staff Member's Paid Job Title is the same as the job he/she is currently performing. In this event ensure the selection here is the same as the entry in the Record Code field.
-
Scenario 2 - This Staff Member's Paid Job Title is different than the job he/she is currently performing. In this event ensure your selection in this field properly represents the Staff Member's "paid position." For Example: The Staff Member is a Supervisor who is currently working as a Manager. In this event the Paid Job Title would be "Supervisor" but the Record Code would be "Manager."
Note: If this Staff Member falls under Scenario 2 then be sure to enter "Z-Other Non Standard Position" code (or its equivalent) in the Job Series field.
Pay Assignment (SAMiscData_PayAssignment)
This field is applicable for Staff Job Codes only.
Expand the Drop-down list to select the Pay Assignment for this Staff Member as it relates to the Record Code (the Job) this person is filling.
DeletePay Lane (SAMiscData_PayLane)
This field is applicable for Staff Job Codes only.
Expand the Drop-down list to select the Pay Lane (1-5) for this Staff Member as it relates to his/her Paid Job Title.
Notes:
- If this Staff Member is a Contractor then leave this field blank.
- If this Staff Member is a Volunteer then leave this field blank.
Pay Plan Grade (SAMiscData_PayPlanGrade)
This field is applicable for Staff Job Codes only.
Expand the Drop-down list to select the Pay Plan/Pay Grade for this Staff Member as it relates to his/her Paid Job Title.
Notes:
- If this Staff Member is a Contractor then leave this field blank.
- If this Staff Member is a Volunteer then link the Host Nation Pay Plan/Pay Grade here.
Phone Number 1 (SAMiscData_PhoneNumber1)
This field is applicable to Provider Backup records only
Enter the primary phone number for the Backup Provider.
DeletePhone Number 2 (SAMiscData_PhoneNumber2)
This field is applicable to Provider Backup records only
Enter the secondary phone number for the Backup Provider.
DeletePhoto File (SAMiscData_PhotoFile)
This field is applicable to Provider Bio records only
Click the Windows Explorer icon and browse to the photo file you wish to link to this record if any.
Note: This option is available when you opt to Add a Single Record only. If opting to Add Multiple Records then this field is disabled.
Recognition Date (SAMiscData_RecognitionDate)
This field is applicable for Staff Member and Provider Recognition records only.
Click the Calendar icon to select the date on which the person received the recognition for which you making this record.
DeleteRecord Code (SAMiscData_RecordCode)
Whether this field is a Drop-down list or a Combo Box is dependent upon your selection on the previous screen.
- Add Single Record - Expand the Drop-down list to select the record you wish to add.
- Add Multiple Records - Click the Combo Box to select the records you wish to add. Multiple selection is allowed.
If you are updating an existing record then you will not visit this field.
See also: CYMS Staff / Provider Management for further information and step-by-step instruction if needed.
DeleteRecord Status (SAMiscData_RecordStatus)
This field is not used and does not appear on screen.
DeleteRecTrac Staff Record Code (SAMiscData_SAStaffRecordCode)
This field is not used and does not appear on screen.DeleteState (SAMiscData_State)
This field is applicable to Provider Backup records only
Enter the address information (Address City State Zip Code) for the Backup Provider.
DeleteSubsidy Amount (SAMiscData_SubsidyAmount)
This field is applicable to Provider Subsidy records only.
Accept the default value or enter an alternate amount for the Subsidy in this field. Unless otherwise noted on the paperwork for the Subsidy the value in this field should be the monthly amount the Provider will receive over the course of the Subsidy award.
Default values for Provider Subsidy can be established in Miscellaneous Code Detail Management.
Note: Default options are available when you opt to Add a Single Record only. If opting to Add Multiple Records then this field will display as "0.00." Any value entered in this field will be applied to all records that are being updated.
Vet Approval Date (SAMiscData_VetApprovalDate)
This field is applicable to Provider Pet records only
Click the Calendar icon and select the date on which this pet last visited the Veterinarian or received the Veterinarian's approval.
DeleteVisit Date (SAMiscData_VisitDate)
This field is applicable to Staff Member Room Visit and Provider Home Visit records only.
Click the Calendar icon to select the date on which the visit you are recording took place.
THEN
Enter the Beginning and Ending Time of the Visit.
THEN
Click the Picklist Icon to select the User ID of the person who performed the Visit.
Show Missing Dates (SAMiscData_WordIndex)
This field is not used and does not appear on screen.
DeleteZip Code (SAMiscData_ZipCode)
This field is applicable to Provider Backup records only
Enter the address information (Address City State Zip Code) for the Backup Provider.
DeleteFamily Member (SAMiscData_SAPersonLinkID)
This field is applicable to Provider Background Checks only.
Accept the default value ("N/A - Linked to Provider") or expand the Drop-down list to make an alternate selection if needed. This field allows you to link this Background Check code either to the Provider or one of the Provider's family members.
- N/A - Linked to Provider - Select this option to link this Background Check code to the Provider.
- Any other option - When Providers have additional family members linked to their record the names and relationships appear in this Drop-down list. If this Background Check code is for an additional family member then select that person.
Through Date (SAMiscData_ThroughDate)
Click the Calendar icon to select the Effective Date for this Code. This is the date that this Code goes into effect.
THEN
Enter a Through Date, if necessary.
Depending on the Code(s) you are adding, a Through Date may not be required. For Example: An on-the-spot cash award would have an Effective Date (the date the award was given) but no Through Date, whereas a Suspension would have both an Effective Date and a Through Date.
DeleteLast Change Date (SAMiscData_LastChangeDate)
You will not visit this field.This field displays the Date on which this Record was last updated.
DeleteOriginal Date (SAMiscData_OriginalDate)
You will not visit this field.
This field displays the Date on which this Record was linked to this Staff Member or Provider. When adding new records this field is blank. It will populate upon clicking Save.
DeleteOriginal Time (SAMiscData_OriginalTime)
You will not visit this field.
This field displays the Time at which this Record was linked to this Staff Member or Provider. When adding new records this field is blank. It will populate upon clicking Save.
DeleteOriginal User Name (SAMiscData_OriginalUserName)
You will not visit this field.
This field displays the User ID who linked this record to the Staff Member(s) or Provider(s). When adding new records this field is blank. It will populate upon clicking Save.
Delete