The Sites Management program allows you to add and update, clone, and delete Site Codes. Site Codes can be linked to the Data Access profile, which allows you to set read/write/view permissions to users by table. These component parts then allow users to choose their site assignment at login and then see only the tables and records they need to see. Site Codes can also be used as reporting filters. For example, your Parks Department has two large parks, each with numerous facilities. It also has a golf course. Site Management allows you to build a "Site" for each park and the golf course. The Data Access profile allows you to grant access to the various records at each site, so users logging into Park A will see only the facilities, activities, etc. at Park A. Users logging into Park B will see only what they need to see at Park B, and so on.
Note: Site Management is also used in US Military Morale, Welfare, and Rec (MWR) and CYMS Databases for both site assignment at login and reporting, as described above.
See Also: Topic Doc - Enterprise Site Management.
Note: Field names on the screen with red labels* are required by the screen design you are using. Mandatory fields in the default Vermont Systems design are noted where appropriate. Your design and mandatory fields may vary.
Buttons on the screen….
Click Save to save your changes. You will be returned to the previous screen.
Click Cancel to return to the previous screen without saving your changes.
SASiteUpdate_Tab1
Record Code (SASite_RecordCode)
If you are creating a new Site Code, then enter its identifier in this field. This is a mandatory field for the default Vermont Systems design. Your design and setup may vary.
If you are updating an existing record then you will not visit this field.
DeleteAddress 2 (SASite_Address2)
Enter the secondary Street Address for this Site, if applicable. For Example: Unit 1.
DeleteCity (SASite_City)
Accept the default entry for City, State, Zip Code, and Primary Phone Number; or overwrite as needed. The default entry in these fields is drawn from the Organization/Address group on your Static Parameters profile.
Note: This list of States is populated by the entries in the 'State' Option List field on the Static Parameters profile • Misc Settings group.
State (SASite_State)
Accept the default entry for City, State, Zip Code, and Primary Phone Number; or overwrite as needed. The default entry in these fields is drawn from the Organization/Address group on your Static Parameters profile.
DeleteZip Code (SASite_ZipCode)
Accept the default entry for City, State, Zip Code, and Primary Phone Number; or overwrite as needed. The default entry in these fields is drawn from the Organization/Address group on your Static Parameters profile.
DeleteCountry (SASite_Country)
Select the Country in which this Site is located, if desired..
Note: This list is populated by the entries in the 'Country' Option List field on the Static Parameters profile • Misc Settings group.
Primary Phone Number (SASite_PrimaryPhoneNumber)
Accept the default entry for City, State, Zip Code, and Primary Phone Number; or overwrite as needed. The default entry in these fields is drawn from the Organization/Address group on your Static Parameters profile.
DeleteSite Group (SASite_SiteGroup)
Select the Group Code for this Site, if desired. In a municipal database, a Group may refer to who the Site primarily serves, such as Children All Ages Seniors etc. In a Military MWR or CYMS database, this code should correspond to the IMCOM Directorate or Region in which this Site is located.
Group Codes are maintained in System Code Management. Type = Site Group.
DeleteSite Area (SASite_SiteArea)
Select the Area Code for this Site, if desired. In a municipal database, the Area could refer to ward or geographic area, such as a large park or a compound where that contains numerous facilities. In a Military MWR or CYMS database, this code should correspond to the garrison/installation on which this Site is located.
Area Codes are maintained in System Code Management. Type = Site Area.
DeleteSite Category (SASite_SiteCategory)
Select the Category Code for this Site, if desired. In a municipal database, a Category may refer to the type of service being offered, such as Campground Aquatics etc. In a Military MWR or CYMS database, this code should be either 'RecTrac' (if it is a MWR Site) or CYMS (if it is a CYMS Site).
Category Codes are maintained in System Code Management. Type = Site Category.
DeleteSite Type (SASite_SiteType)
Select the Type Code for this Site, if desired. In a municipal database, a Type may refer to the type of facility, such as Pool Rec Center Senior Center etc. In a Military MWR or CYMS database, this code should describe the function of the Site (i.e. Bowling, ODR, CDC, SAC, etc.).
Type Codes are maintained in System Code Management. Type = Site Type..
DeleteDelivered Space Posting Method (SASite_DeliveredSpacePostingMethod)
Choose your Delivered Space Posting Method.
DeleteOffered Space Types (SASite_OfferedSpaceTypes)
Select the Offered Space Types for this site, if desired. These should be the types of child care offered.
DeleteUSDA Region (SASite_USDACategory)
This field is visible only if set to "Updateable" in Management Screen Management.
Select the USDA Region that corresponds to this Site.
- --Select a Region -- - This is the default setting. If your Site is not in the United States then do not make a selection here and leave this field as is.
- Continental- The Contiguous United States aka: "the lower 48 states."
- Alaska - The State of Alaska.
- Hawaii - The State of Hawaii.
Permissions (SASite_Permissions)
Select the Permissions code(s) you want to apply to this Site Code.
Permissions allow you to control which users can view, add, modify, and/or delete records on browsers and picklists, etc. These are called Access Rights and they are maintained on the Table Permissions tab of the Permissions profile
Note: You can leave this field blank if desired. When this field is blank the system skips the Permissions check for this record. In that event all users will have access to this record provided their Access Rights for the module allow for it.
Site Time Zone (SASite_SiteTimeZone)
Choose your Time Zone.
Notes: Any changes to this field take effect once users start a new RecTrac session.
Leave this field at "-- Not Selected --" to have the system draw the time zone from your Static Parameters profile.
Adjust for Day Light Savings? (SASite_DayLightSavings)
Select this option to have the system automatically adjust RecTrac time whenever Daylight Savings Time begins or ends.
De-select this option if the state or region in which your department resides is exempt from Daylight Savings Time or if you choose not to have your system time adjusted automatically for Daylight Savings Time.
Notes: Any changes to this field take effect once users start a new RecTrac session.
When the Site Time Zone field is left at "-- Not Selected -- the system draws the time zone settings from your Static Parameters profile. That includes this option as well.