The Staff Management program allows you to add, update, delete, and clone Staff Members (instructors, program coordinators, referees, personal trainers, and MainTrac staff) in your database. This program is used to store and maintain information about the staff members who are linked to your activities, leagues, personal trainer slots, MainTrac jobs, etc…
See Also: Topic Doc - Instructor Pay Processing.
See Also: Topic Doc - Personal Trainers
SASTAFFMain_Tab1
Staff (SASTAFFMain_DataGrid)
The Staff Management DataGrid lists all the Staff Members currently established in your system you have Permissions to view. Scroll up/down to view the Staff Members or scroll left/right to view additional details.
DataGrid column sort options allow you to customize the view as desired. Click here for a full description of RecTrac DataGrids.
Buttons on the screen…
Click Add to continue to the Staff Update screen to create a new Staff Member.
Highlight/select an existing record and click Change to continue to the Staff Update screen to update information for a Staff Member.
Highlight/select an existing record and click More • Delete to remove it from the database.
Note: Links and Financial information for the Staff Member must be purged.
Highlight/select an existing record and click Clone to continue to the File Maintenance Clone program to clone the selected Staff Member.
Click More • Export to continue to the File Maintenance Export screen where you can select records in the DataGrid to export. The export creates an XML file which can be viewed/saved from the Document Center.
The export/import process provides an easy way to move records between RecTrac databases if necessary.
Note: This program does not export linked tables so Fees/Rules/Questions do not get exported; this exports only the Management record itself.
Click More • Pay Update to continue to the Staff Pay Update screen where you can make adjustments to previously posted Instructor Payment records.
Note: Access to this button is controlled via the Permissions profile: Buttons/Misc Permissions tab • SAStaffMain_ButtonPayUpdate.
Click More • Bulk Change to continue to the Staff Bulk Change DataGrid. Bulk Change allows you to make field changes to multiple Staff Codes at once.
Note: Access to this button is controlled via the Permissions profile: Buttons/Misc Permissions tab • SAStaffMain_ButtonBulkChange.