How to Export Facility/Activity Reservations to Outlook Calendar
Question
Is there a way to export all the days my programs meet into my Outlook calendar? Im looking for all of my activity sections to appear on my calendar so I can keep track of what's happening on any given day.
Answer
The Facility Reservation Interface allows you to create an export file containing facility reservation information that can be imported into 3rd party signage software and subsequently displayed on monitors throughout your organization. You can also export Reservation data in a format (iCal) used by calendar programs, such as Apple iCal, Microsoft Outlook, Google Calendar, etc.
In RecTrac you make facility reservations as usual; whether you're making reservations for your Activities, reserving the pool for a birthday party or scheduling League games, etc. You then run the Facility Reservation Interface to create an export file. You can run the Interface manually ('on demand') or it can be scheduled to run at regular intervals. Reservation information is compiled in the export file (file types: ChyTv, iCal, or Normal .txt) and uploaded to the 3rd party software provider, such as Reach Media Network, via secure file transfer protocol (sFTP), or via manual import. Once the export file is uploaded/exported, your information displays on the monitors and/or in Calendar apps.
To access the program, use the main menu to search for and go to Facility Reservation Interface.
Use the online help for field definitions, instructions, and examples as needed.