The Activity Schedule DataGrid allows you to:
- Create a custom schedule by adding meeting dates. Any dates entered for this purpose override days/dates/times entered on the previous screen. Custom scheduling offers a good solution for programs that do not meet at regular intervals.
OR - Add Holiday dates/Skip dates to the existing schedule as determined by your Meeting Dates/Times as listed in Section Update. Any date entered as a Holiday date is viewed as a "skip date" for the program. Holiday scheduling offers a good way to highlight scheduled dates during the run of the program where a meeting will not be held, either due to an actual holiday (i.e. Independence Day, Thanksgiving Day, etc…) or due to a known conflict not typically associated with a holiday, such as the planned absence of an instructor. See Also: System Holidays and Skip Dates for basic step-by-step instructions.
Note: Any dates listed in the Custom Schedule and Holiday DataGrid that are NOT marked as a "Holiday" become the schedule for the Activity Section. If your intention is to insert a "skip date" to your schedule (i.e. "there will be no class meeting on Wednesday, May 16 20xx"), enter the Date and select the Holiday? option.
If the date being added does NOT have the Holiday? option selected, RecTrac assumes you are adding a Custom Schedule date. Any dates NOT added as Holiday dates supersede/will be used in place of any existing meeting dates on the Section. So any dates listed here that are NOT marked as a "Holiday" become the schedule for the program.
For Example: In Section Update, your days of the week and time are Monday and Wednesday from 7:00-8:30pm. The program meets during May and June. You know that May 16th will be a "skip date." Using this program, you enter May 16, but fail to select the Holiday? check box. When you exit this program, the Activity will have exactly one (1) Meeting Day: May 16, because RecTrac assumes you are creating a custom schedule and therefore skips the meeting dates and times in Section Update. To avoid this scenario, you would enter May 16 in this program and select the Holiday? check box, even though it is NOT an actual "Holiday" on your calendar.
ARSCHEDULEMain_Tab1
Activity Schedule (ARSCHEDULEMain_DataGrid)
The Activity Schedule DataGrid lists all the custom dates and/or holidays currently linked to the Activity Section on the previous screen. Scroll up/down to view the Activities or scroll left/right to view additional details.
DataGrid column sort options allow you to customize the view as desired. Click here for a full description of RecTrac DataGrids.
From the bottom of the screen…
Click Add to continue to the Activity Schedule Update screen to add a new Custom Meeting Date or Holiday Skip Date.
Highlight/select an existing record and click Change to continue to the Activity Schedule Update screen to edit the selected record.Highlight/select an existing record or records and click Delete to remove it/them from the database. Multiple selection is allowed.Click Bulk Create to launch the Custom Schedule Bulk Create Options screen which allows you to add custom dates in bulk as opposed to by individual record.
Click Add System Holidays to add all System Holidays that fall on a scheduled meeting date for this program. System Holidays that do not fall on a scheduled meeting date will not be added automatically.
Note: System Holidays are maintained in Holiday Management.
See Also: System Holidays and Skip Dates for basic step-by-step instructions.
Select/Highlight a record in the DataGrid and click More • Audit Info to continue to the Audit Log Inquiry program for that particular record. The Audit Log Inquiry screen is "read only" and displays all file management updates to the record you selected.
Note: This button is available only on the true File Management Main DataGrid to which it is linked. For example if you are running an activity report and click the Picklist icon to select a range of activity sections you will not see this button on the Activity Section Management DataGrid that appears. However, if you go to the actual Activity Section Main File Management DataGrid then you will see it.