The Bulk Print program allows you to print all standard receipts over a given date/time range (by user, if desired) as well as receipts generated in bulk due to running certain programs, such as Activity Cancellations, Statements, Installment Bills, Household Balance Auto Pay, etc…. When you run those types of programs, receipts/statements generated are queued to this program where they may printed.
This program does NOT provide a preview of receipts or statements that will be printed. It simply prints whatever is queued. The number of records printed is determined by your setting in the Bulk Print Limit field.
Note: This program does NOT print receipts or statements that have been emailed to a patron. Once a receipt or statement has been emailed, either as a byproduct of running a process (i.e. Installment Billing, Statements, etc…) or as a byproduct of a transaction (i.e. Activity Registration, Ticket Sale, etc…), that receipt or statement is exempt from this program. This is true regardless of whether the email was sent successfully.
Buttons on the screen…
Click Print to run the Bulk Print program.
To exit this program, click 'X' on the title bar. You will be returned to the Main Menu or the previous program.
BulkPrint_Tab1
Print Type (BulkPrint_PrintType)
Expand the Drop-down list to select the type of records you wish to print.
- All Standard Receipts- All sales receipts generated by the system over the date and time range selected. If a User Name is selected, then the program will print all sales receipts generated by the User over the date and time range selected.
- Installment Bills - Installment Billing Bills/Receipts generated as a byproduct of the Installment Billing program
- Lottery Receipts - Receipts generated as a byproduct of the Activity Lottery Spin program.
- Section Cancel All - Receipts generated as a byproduct of the Activity Section Cancel program.
- Statements - Statement and Invoice records generated as a byproduct of the Statements program.
Bulk Print Limit (BulkPrint_BulkLimit)
Expand the Drop-down list and select the number of records you wish to print in one run. When you click Print, the system will print up to the number of records selected here. If more records exist than the value you select here, you will have to click Print again to run another batch. For Example: The value you enter here is 500. You have 750 receipts to print. You would have to click Print twice, once for the first 500 and a second time (upon notification that the first batch is complete) to print the remaining 250 records.
DeleteLottery Receipt Print Option (BulkPrint_LotteryOptions)
Expand the Drop-down list and select your Lottery Receipt Print Option:
- Only Receipts that were Not Emailed - This option will print receipts which were not emailed, either because the option to Email Receipts was not selected when the Lottery Spin was run or because a household does not have an email address on file.
- All Previously Unprinted Receipts - This option will print all receipts associated with the Lottery Spin regardless of whether they were emailed.
Note: Once a receipt has been printed the system tags it as Lottery Spin: <SpinDate> (Printed) and it is no longer eligible for the Bulk Print process.
Installment Billing Receipt Print Option (BulkPrint_IBOptions)
Expand the Drop-down list to select the Installment Billing records you wish to print:
- Only Receipts that were Not Emailed - The system will print Installment Bills/Receipts only for those households that do not have an email address on file.
- Only Declined Credit Card Receipts that were Not Emailed - The system will print Receipts only for those households whose credit card was declined during the billing process and who do not have an email address on file.
- All Previously Unprinted Receipts - The system will print ALL Installment Bills/Receipts t from the billing run regardless of whether a household has an email address on file.
- All Previously Unprinted Declined Credit Card Receipts - The system will print Receipts only for those households whose credit card was declined during the billing process regardless of whether a household has an email address on file.
- All Previous Receipts - The system will reprint all Receipts generated for a given Bill Date. In other words, Receipts for an entire billing run can be reprinted using this option.This might be used in the event something goes wrong when printing bills and the process fails.
Activity Section (BulkPrint_SectionComboKey)
This field is applicable only if your Print Type is Section Cancel All.
Click the Picklist Icon to select an Activity Section. Refund Receipts generated as a result of cancelling the selected Section will be printed.
DeleteStatement Type (BulkPrint_StatementType)
This field is applicable only if your Print Type is Statement.
Click the Picklist Icon to select your Statement Systems Code if desired. Only those Statements prepared using the matching Statement Code will be printed.
Selecting a Statement Code when running the Statements program allows you to differentiate between Statements printed at different offices within your Department. For Example: You have Youth Center Programs and Rec Center Programs and you print different Statements from each Center. When preparing the Statements you link a Statement Code to it. When you Bulk Print your Statements you can print by Statement Code.
Note: If you do not use Statement Codes or if you have Statement Codes but Statements were run with no Statement Code selected leave this field blank.
Statement Codes are maintained in System Code Management. Code Type=Statement.
DeleteStatement Print Option (BulkPrint_StatementOptions)
Expand the Drop-down list to select the Statement records you wish to print:
- Only Statements that were Not Printed and Not Emailed - The system will print Statements for those households that were neither emailed a statement nor had a statement printed from the previous run.
- Only Statements that were Not Printed - The system will print statements that were not previously printed. These can include Statements that were previously emailed.
- Only Statements that were Not Emailed - The system will print statements that were not previously emailed. These can include Statements that were previously printed.
- All Statements - The system will print all Statements regardless of whether they have been printed or emailed previously.
Processing/Bill Date (BulkPrint_Date)
Click the Calendar icon to select the Processing/Bill Date. The date you select is dependent upon the Print Type you have selected. Generally speaking, you will enter either the date on which receipts were generated or you will enter the date on which Installment Bills and Statements were generated for. Refer to the list below.
-
If your Print Type is <x>, then select <y> as your Processing/Bill Date:
-
Installment Bill Receipts - The Billing Date you used when running Installment Billing.
For Example: If you run Billing on May 02 and use May 02 as your Billing Date, then enter May 02." If you run Billing on May 02 but use May 05 as your Billing Date then enter "May 05." -
Lottery Receipts - The date on which you ran the Lottery Spin.
For Example: If you run the Lottery Spin on May 02 then enter "May 02." -
Section Cancel All - The date on which you processed the Cancellation.
For Example: If you process the Cancellation on May 02 then enter "May 02." - Statements - The Statement Date you used when running the Statements program. For Example: If you run Statements on May 02 and use May 02 as your Statement Date then enter "May 02." If you run Statements on May 02 but use May 05 as your Statement Date then enter "May 05."
-
Installment Bill Receipts - The Billing Date you used when running Installment Billing.
Date Range (Begin) (BulkPrint_BeginDate)
This option is applicable only if bulk printing All Standard Receipts.
Click the Calendar icon to select your beginning and ending date range over which you wish to print receipts. For Example: 02/11/20xx - 02/15/20xx..
Note: The Date/Time range fields work together to provide a "by day" Date/Time range. For Example: Your date range is 02/11/20xx - 02/15/20xx. Your time range is 8:00am - 5:00pm. When you print receipts the program will print all receipts generated from 8:00am - 5:00pm daily over the date range entered. A receipt created at 7:00pm on 02/13/20xx will NOT be included because 7:00pm falls outside of the time range entered.
Lottery Processing Run Date Range (Begin) (BulkPrint_LotteryDate1)
Click the Calendar icon to select the Lottery Processing Run Date Range (Begin/End). The date range you select is the date range during which your Lottery was run for enrollments into Activities. This date range is window during which the receipts/statements you wish to print were generated.
Generally speaking, you should run the Bulk Print program on the same day as you run the process that generates receipts and/or statements. In the event you do not, you enter the date on which the process was run in this field in order to print receipts or statements. For Example: On 16 June, you run the Lottery Spin for Early Bird Spinners but forget to run this program. On June 17, you run the Lottery Spin for Evening Yoga but do not run this program. On 18 June when you run this program to print the Registration Receipts for Early Bird Spinners and Evening Yoga, you would select 16-17 June as the Lottery Processing Run Date Range because that is date on which the receipts were generated as a result of running the Lottery Spin.
DeleteDate Range (End) (BulkPrint_EndDate)
This option is applicable only if bulk printing All Standard Receipts.
Click the Calendar icon to select your beginning and ending date range over which you wish to print receipts. For Example: 02/11/20xx - 02/15/20xx..
Note: The Date/Time range fields work together to provide a "by day" Date/Time range. For Example: Your date range is 02/11/20xx - 02/15/20xx. Your time range is 8:00am - 5:00pm. When you print receipts the program will print all receipts generated from 8:00am - 5:00pm daily over the date range entered. A receipt created at 7:00pm on 02/13/20xx will NOT be included because 7:00pm falls outside of the time range entered.
Lottery Processing Run Date Range (End) (BulkPrint_LotteryDate2)
Click the Calendar icon to select the Lottery Processing Run Date Range (Begin/End). The date range you select is the date range during which your Lottery was run for enrollments into Activities. This date range is window during which the receipts/statements you wish to print were generated.
Generally speaking, you should run the Bulk Print program on the same day as you run the process that generates receipts and/or statements. In the event you do not, you enter the date on which the process was run in this field in order to print receipts or statements. For Example: On 16 June, you run the Lottery Spin for Early Bird Spinners but forget to run this program. On June 17, you run the Lottery Spin for Evening Yoga but do not run this program. On 18 June when you run this program to print the Registration Receipts for Early Bird Spinners and Evening Yoga, you would select 16-17 June as the Lottery Processing Run Date Range because that is date on which the receipts were generated as a result of running the Lottery Spin.
DeleteBegin Time (BulkPrint_BeginTime)
This option is applicable only if bulk printing All Standard Receipts.
Click the Clock icon to select your beginning and ending time range for each day within your date range. For Example: 8:00am - 5:00pm.
Note: The Date/Time range fields work together to provide a "by day" Date/Time range. For Example: Your date range is 02/11/20xx - 02/15/20xx. Your time range is 8:00am - 5:00pm. When you print receipts the program will print all receipts generated from 8:00am - 5:00pm daily over the date range entered. A receipt created at 7:00pm on 02/13/20xx will NOT be included because 7:00pm falls outside of the time range entered.
End Time (BulkPrint_EndTime)
This option is applicable only if bulk printing All Standard Receipts.
Click the Clock icon to select your beginning and ending time range for each day within your date range. For Example: 8:00am - 5:00pm.
Note: The Date/Time range fields work together to provide a "by day" Date/Time range. For Example: Your date range is 02/11/20xx - 02/15/20xx. Your time range is 8:00am - 5:00pm. When you print receipts the program will print all receipts generated from 8:00am - 5:00pm daily over the date range entered. A receipt created at 7:00pm on 02/13/20xx will NOT be included because 7:00pm falls outside of the time range entered.
Begin Receipt Number (BulkPrint_BeginReceiptNumber)
This option is applicable only if bulk printing Installment Billing receipts.
Accept the default entries or enter a range of receipt numbers in these fields. All Installment Billing Receipts within the range entered for the Billing Date selected will be reprinted.
DeleteEnd Receipt Number (BulkPrint_EndReceiptNumber)
This option is applicable only if bulk printing Installment Billing receipts.
Accept the default entries or enter a range of receipt numbers in these fields. All Installment Billing Receipts within the range entered for the Billing Date selected will be reprinted.
DeleteUser Name (BulkPrint_UserName)
This option is applicable only if bulk printing All Standard Receipts.
Click the Picklist icon to select a single User Name if desired. When you run this program it will print all receipts generated by the User ID you selected over the date/time range you entered.
DeletePrinter (BulkPrint_Printer)
Accept the default entry or click the Drop-down list to select the desired printer for your Bulk Print run. This is a Mandatory field for the default Vermont Systems design. Your design and setup may vary.
DeleteModules to Apply (BulkPrint_Modules)
This option is applicable only if bulk printing All Standard Receipts.
Click the Combo Box icon to select the Modules for which you want to print receipts if desired. Multiple selection is allows. When opting to print All Receipts this field allows you to filter the receipts you will reprint by Module. For Example: To reprint only Activity Registration receipts you would select ?Activity Enrollments.? To reprint POS Ticket receipts you would select ?Ticket Purchases ? etc….
Leave this field at its default setting (?(0) Selected)? to skip the Module check and reprint all receipts over the Date/Time range entered.
Note: The ?System Admin? module refers to receipts that include items from multiple Modules. For Example: An Activity Enrollment and a Pass Membership or a Facility Reservation a POS Service Item and a POS Inventory Item etc….
Receipt Print Option (BulkPrint_PrintOptions)
This option is applicable only if bulk printing All Standard Receipts.
Expand the Drop-down list to select your Receipt Print Option.
- All Previously Unprinted Receipts - Select this option to print only those receipts which were never queued to a printer.
- All Previous Receipts - Select this option to print all standard receipts in the Date Range (and for the User ID if applicable) regardless of whether they were printed previously.