BulkVisitSignInOut Help
Learn the ins and outs of BulkVisitSignInOut, from understanding key features to troubleshooting common issues.
The Bulk Visit Sign In/Out program allows you to process a Visit (Swipe In or Swipe Out) for an entire Activity Section. This process allows you to eliminate long lines at busy check-in and check-out times. This program gives you the option to pick individual enrollees or you can process a Swipe In or Swipe Out for the entire roster.
This program processes visits only. It will NOT change any associated Visit Fees.
Note: Field names on the screen with red labels* are required by the screen design you are using. Mandatory fields in the default Vermont Systems design are noted where appropriate. Your design and mandatory fields may vary.
To Run the Bulk Visit Sign In/Out program
- Make your selections at the top of the screen:
- Determine whether you want to process a Swipe In or a Swipe Out.
- Select an Activity Section.
- Accept the default Location or select another.
- Decide whether you wish to Print Report.
- Click Show Enrollments. The DataGrid will populate with the roster from the Activity.
Notes: If running this program for sections set up to Allow Enrollments by Day, you will see a date field. Select the day for which you wish to run the sign in/sign out.
If processing a bulk Sign In, the DataGrid will populate with all names currently on the Roster. If processing a bulk Sign Out, the DataGrid will populate only with those names of family members on the roster who have a Swipe Status of In.
- Highlight/select the enrollees for whom you wish to process the visit swipe.
- Click Process at the bottom of the screen
- Repeat as necessary for other Sections.
Other buttons on the screen…
Click Show Enrollments to refresh the DataGrid. You will click this button whenever you change your selection criteria, such as when you select a new Section or change the posting Date.
Click Process to process a Visit Swipe (In or Out) for the names selected in the DataGrid.
BulkVisitSignInOut_Tab1
Process Option (BulkVisitSignInOut_ProcessOption)
Select your bulk swipe option.
- Sign In - The DataGrid will populate with all names on the roster. You will process swipe ins for the names you select.
- Sign Out - The DataGrid will populate only with those names of family members on the roster who have a Swipe Status of In and you will process swipe outs for the names you select.
Section (BulkVisitSignInOut_ComboKey)
Select the Activity Section for which you wish to process the bulk swipe.
DeleteLocation (BulkVisitSignInOut_Location)
Select the Facility Location to which the bulk swipe will be linked. Optimally this should be the same location linked to the activity section for which you are posting.
DeleteActivity Date (BulkVisitSignInOut_ActivityDate)
This field is shows only for sections set up to Allow Enrollments by Day.
Select a date from the calendar when running this program. This allows you to sign members in and out in bulk for the day of their enrollment in this program.
DeletePrint Report (BulkVisitSignInOut_PrintReport)
Select this option to have the system print a byproduct report of process. The report lists the roster names, pass number, applicable check in or check out time for the activity section selected.
Click Here to See a Sample Report
DeleteDetail Records (BulkVisitSignInOut_DataGrid)
The Detail Records DataGrid displays the enrollees in the Activity Section selected. IF the DataGrid does not populate with roster entries upon selecting the section, click Show Enrollments.
DataGrid column sort options allow you to customize the view as desired. Click here for a full description of RecTrac DataGrids.
Delete