This is the File Maintenance Save dialog. Depending on the program from which you access this screen, your options may vary.
From the bottom of the screen…
Click Save to save your changes. You will return to the previous screen.
Click Cancel to return to the previous screen without saving changes.
FileMaintenanceSave_Tab1
Schedule Change Option (FileMaintenanceSave_ARScheduleOption)
This option is applicable for updates to Custom Activity Schedules only.
Expand the Drop-down list to select your Schedule Change Option.Depending on what you are changing your options here will vary.
Note: This Record Only - This is an option for all change types. Selecting this option on the change prompt will change only the individual record selected.
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Time Change Only (change to Begin Time and/or End Time with no change of Date or Facility
- This Time/Date All Facilities - On Save any additional ARSchedule records for the current activity section with the same original begin/end times and meeting date will be updated to match the times entered on the current record. For Example: Class meets at four (4) different facilities and the Time on one day needs to be moved from 9:00 - 10:00 AM to 8:00 - 9:00 AM. User selects one of the four (4) ARSchedule records and updates the times. Select this option on the save prompt to have those time change applied to the other three (3) Facilities for the date in question).
- This Time/Facility All Dates - On Save any additional ARSchedule records for the current activity section with the same original begin/end times and facility will be updated to match the times entered on the current record. For Example: Class meets Monday through Thursday: Monday and Tuesday are at one Facility and Wednesday and Thursday are at another. A scheduling conflict on Wednesday/Thursday means the class time needs to get moved forward from 5:00 - 6:00 PM to 6:00 to 7:00 PM but Monday/Tuesday stay as is. User selects one of the Wednesday/Thursday ARSchedule records and updates the times. Select this option on the save prompt to have the time change applied to this Facility for all the dates in the schedule).
- This Time All Facilities/Dates - On Save any additional ARSchedule records for the current activity section with the same original begin/end times will be updated to match the times entered on the current record. For Example: Class meets Saturday/Sunday from 8:00 - 9:00 AM and uses 20 Tennis Courts. Prior to the start of the program you opt to change the time from 8:00 - 9:00 AM to 9:00 - 10:00AM. User selects the first ARSchedule record and updates the times. Select this option on the save prompt to have that time applied to every Facility for every Date in the schedule).
- This Time/Facility/Weekday All Dates - On Save any additional ARSchedule records for the current activity section with the same original begin/end times same facility and same weekday will be updated to match the times entered on the current record. For Example: Class Schedule is Mon@Court1 6-7p Tue@Court3 6-7p Wed@Court1 6-7p Thu@Court3 7-8p Fri@Court5 7-8p. A conflict on Wednesdays means the schedule needs to be changed to run 7-8p at Court1. User selects first Wed Court1 schedule record and updates the times. Select this option on the save prompt to have the time change applied only to 6-7p schedule records for Court1 on Wednesdays).
- This Time/Weekday All Dates/Facilities - On Save any additional ARSchedule records for the current activity section with the same original begin/end times and weekday will be updated to match the times entered on the current record. For Example: Class meets Court 1&2 Mon-Thu twice per day from 6-7a and 7-8p. Scheduling conflict requires moving Wed morning classes to 5:30 - 6:30 AM. User selects one of the two Wed 6-7a schedule records and updates the times. Select this option on the save prompt to have the time change applied to Wed 6-7a schedule records only for both Courts 1&2 throughout the life of the Section).
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Date Change Only (change to Meeting Date but no change to Beg/End Times or Facility)
- This Date All Facilities/Times - On Save any additional ARSchedule records for the current activity section with the same original meeting date will be updated to match the new meeting date entered on the current record. For Example: Class is originally scheduled to meet on 11/01 11/7/2022 11/11/2022 and 11/14 twice per day 6-7a and 7-8p at Courts 1&2. The instructors can't make class on 11/11 and want to move it to a makeup date on 11/17. User selects one of the 11/11 schedule records and updates the date. Select this option on the save prompt to have the date change applied to all schedule records for the 11/11 regardless of Facility/Time).
- This Date/Time All Facilities - On Save any additional ARSchedule records for the current activity section with the same original meeting date and begin/end times will be updated to the new meeting date entered on the current record. For Example: Class meets every Mon twice per day 6-7a and 7-8p at Courts 1&2. One week the instructor can't make the night class on Monday and wants to move it to Tuesday. User selects one of the two Monday night records for which the instructor can't make an updates the date to the following day. Select this option on the save prompt to have the Monday night record for the other facility moved to Tuesday automatically).
- This Date/Facility All Times - On Save any additional ARSchedule records for the current activity section with the same original meeting date and facility will be updated to match the new meeting date entered on the current record. For Example: Class meets 3 times per day 6-7a 12-1p and 7-8p M W F in Courts 1&2. On one Monday Court 2 is being resurfaced and the Rec decides to offer those Court 2 sections on Tuesday. User selects one of the Monday/Court 2 schedule records for the date in question and updated the date. Select this option on the save prompt to have all three times for Court 2 that were originally on Monday moved to Tuesday automatically.
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Facility Change Only (change to Facility but no change to Meeting Date or Beg/End Times)
- This Facility All Dates/Times - On Save any additional ARSchedule records for the current activity section with the same original facility will be updated to match the new facility entered on the current record. For Example: Schedule is made to meet in Multi Purpose Room 1 and class enrollment grows too large for the Multi Purpose Room so class needs to be moved to the Gym. User selects the first schedule record and updates the Facility. Select this option on the save prompt to have all dates/times for this schedule with MPR1 moved to Gym).
- This Facility/Date All Times - On Save any additional ARSchedule records for the current activity section with the same original facility and meeting date will be updated to match the new meeting facility entered on the current record. For Example: Class meets every Monday three times per day 6-7a 12-1p 7-8p @ MPR1&2. Maintenance requires class to get moved from MPR2 into the Gym on one date. User selects one of the records for that date for MPR2 and updates the Facility. Select this option on the save prompt to have the other times for MPR2 on the selected date also get moved to the Gym facility).
- This Facility/Time All Dates - On Save any additional ARSchedule records for the current activity section with the same original facility and begin/end times will be updated to match the new meeting facility entered on the current record. For Example: Class meets twice a day 6-7a and 6-7p @ Court5. Due to another class you need to move all of the 6-7a classes from Court5 to Court3. User selects one of the 6-7a records and updates the Facility. Select this option to on the save prompt to have all other Court5 6-7a times for this section automatically moved to Court3).
- This Facility/Weekday All Dates/Times - On Save any additional ARSchedule records for the current activity section with the same original facility where the weekday matches the current record selected will be updated to match the new facility entered on the current record. For Example: Class Meets M W F @ Court8. Need to move the Wednesday class for the duration of the section to Court 6. User selects any Wednesday record and updates the Facility. Select this option on the save prompt to have all of the Wednesday Court8 records moved to Court6).
- This Facility/Time/Weekday All Dates - On Save any additional ARSchedule records for the current activity section with the same original facility begin/end time and matching weekday will be updated to match the new facility entered on the current record. For Example: Class Meets M W F twice per day 6-7a 7-8p @ Court8. Need to move the Wednesday morning sessions to Court6. Users selects one of the Wednesday morning records and updates the Facility. Select this option on the save prompt to have all of the Wednesday AM Court 8 records moved to Court 6).
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Time & Date Change (change to Begin Time and/or End Time as well as change of Date but no change to the Facility)
- This Date/Time All Facilities On Save any additional ARSchedule records for the current activity section with the same original meeting date and begin/end times will be updated to match the new meeting date and new begin/end times entered on the current record. For Example: Youth Tennis Camp operates every Saturday from 9-11a at Courts 1 through 20. One Saturday of the season is unavailable due to a tournament so the class is going to be moved to Sunday from 8-10a. User selects one of the Saturday records for the date that is now unavailable and updates the Meeting Date and Times. Select this option on the save prompt to have the schedule records for the other 19 courts moved to the new date/time automatically).
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Time & Facility Change (change to Begin Time and/or End Time as well as change of Facility but no change to the Meeting Date)
- This Time/Facility All Dates - On Save any additional ARSchedule records for the current activity section with the same original begin/end times and facility will be updated to match the times and facility entered on the current record. For Example: Class meets 6-7p Mon @ Court1 Tue @ Court4 Wed @ Court8 Thu @ Court4. After the schedule is created an issue makes Court 4 unusable to due to resurfacing and the only other time/facility available on Tue & Thu is Court 1 from 7-8p. User selects one of the Court 4 records and updates the Facility to Court 1 and updates the times to 7-8p. Select this option on the save prompt to have all instances of Court 4 6-7p schedule records moved to Court 1 from 7-8p).
- This Time/Facility/Weekday All Dates - On Save any additional ARSchedule records for the current activity section the same original begin/end times facility and weekday will be updated to match the times and facility entered on the current record. For Example: Class meets 6-7p Mon @ Court1 Tue @ Court4 Wed @ Court8 Thu @ Court 4. After the schedule is created a conflict means Court 4 is not available on Tue and class needs to get moved to Court 1 from 7-8p. Thu is still fine to be at Court 4 from 6-7p. User selects one of the Tuesday Court 4 schedule records and updates the Facility and Meeting Time. Selection this option on the save prompt to have all Tuesday instances of Court 4 6-7p moved to Court 1 7-8p).
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Date & Facility Change (change to Meeting Date and Facility but no change to Begin or End Time)
- This Date/Facility All Times - On Save any additional ARSchedule records for the current activity section with the same original Meeting Date and Facility will be updated to match the new Meeting Date and Facility entered on the current record. For Example: Class meets 3 times per day 6-7a 12-1p 7-8p in Cycling Room 1 & 2. Cycling Room 2 is having maintenance done on a day the class meets so they want to offer the same class the following day but Cycling Room 1 instead of Cycling Room 2. User selects one of the records for the Cycling Room 2 records for the meeting date in question and updates the Meeting Date and Facility. Select this option on the save prompt to have the other two times for Cycling Room 2 on that date moved to the new date and facility automatically).
Status Change Option (FileMaintenanceSave_SAFormTransitionOption)
This option is applicable for updates to Form Transitions only.
Expand the Drop-down list to select your Form Status Change Option. Depending on the changed status your options here will vary.
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