The Locker Status Update program allows you to change any rented locker's internal status AND allows you to charge Impound Fees and use a renter's deposit for the impound fee, if necessary. This is a good program to run if you use fixed expiration dates for your lockers, such as the end of a school semester, and if you?re using Impound Procedures. You will typically run this program multiple times during your Grace and Impound periods.
The internal status change does not appear on any File Management. It is used as an internal flag for the rental processing program. The internal status is changed to "C" (for Complete) if that locker's rental period ends on or before the Effective Date entered on the screen. The internal status is changed to "I" (for Impound) if the Effective Date entered on this screen falls within that locker's grace OR impound period. If changing the internal status to Impound, you may elect to Charge Impound Fee and/or Use Deposit to Pay Impound Fee as needed.
From the bottom of the screen…
Click Process to run the Locker Status Update program. The program runs on the AppServer. You will be notified when it completes.
Click Schedule to have this process run at regular intervals. You will continue to the Schedule Generator screen.
LockerStatusUpdate_Tab1
Process Option (LockerStatusUpdate_ProcessOption)
Expand the Drop-down list to select your Process Option.
- Journal Only - The system will generate a preview report that shows the lockers that will be impacted by running this program. This is a preview report only; no actual changes will be made in the database.
- Process - The status change will run. The system will generate a byproduct report, which will detail the changes made.
In both instances, the process runs on the AppServer. The Notification Center will alert you when the process completes.
DeleteLocker Rooms (LockerStatusUpdate_LockerRooms)
Click the Combo Box icon to select the Locker Room(s) for which you want to run the Locker Status Update program. Multiple selection is allowed. This is a Mandatory field for the default VSI RecTrac Design. Your Design and setup may vary.
DeleteEffective Date (LockerStatusUpdate_ProcessDate)
Expand the Drop-down list and select your Effective Date option for this process.
THEN
Take appropriate action in the right-hand column to specify the actual date you wish to select. If you are running this program manually, then it is always safe to use Actual Date for this field. You will then select a date from the calendar. If you are opting to Schedule this program, then consider using Today" and "0 and scheduling the program to run on a daily basis, after the close of business.
Refer to RecTrac Date/Time Select Fields for a listing of selection definitions and examples.
The Effective Date entered here determines the following status change processes:
- Any locker reservation (within the Locker Room(s) selected) with a Rental Ending Date on or before the date being used here will have its status changed to "C" for complete.
- Any locker reservation (within the Locker Room(s) selected) with an Impound Ending Date on or before the date being used here will also have its status changed to "C" for complete.
- If the Effective Date entered here falls between a locker's Reservation Ending Date and the Impound Ending Date then that reservation will have its status changed to "I" (for Impound).
The last two processes discussed above apply only to Lockers in Locker Rooms for which an Impound Period has been established.
Note: The Impound Ending Date equals the Rental Ending Date plus the number of "Grace Days" plus the number of "Impound Days." The Rental Ending Date is established during the locker rental process. The "Grace" and "Impound Days" are established in Locker Room Update.
For Example: Your Locker Room allows for seven (7) "Grace Days" and 14 "Impound Days." If you processed a locker rental that ended on 30 April then the Impound Period Ending Date would last three (3) weeks (seven "Grace Days" plus 14 "Impound Days") to May 21st.
Charge Impound Fee (LockerStatusUpdate_Impound)
Select this option if you want to charge impound fees.
Note: Impound Fees are charged only when your Process Option is "Process."
Use Deposit to Pay Impound Fee (LockerStatusUpdate_Deposit)
Select this option if you are choosing to Charge Impound Fees and if you want to use the locker deposit to pay that fee.
When this program is run with this option enabled, the money stored in Revenue GL Code account on the Fee being used to track your deposits will be used. If there is money remaining after the impound fees have been paid (from the deposit) resulting in a refund, the money is posted to the Control Account GL/Cost Center linked to the current user's Drawer device - NOT the Control Account GL/Cost Center linked to the Fee(s). In the absence of a Control Account GL/Cost Center on the Drawer, the refund money will be posted to the Control Account GL/Cost Center linked on your Static Parameters profile.
Delete