Section Archive Options
Begin League (LSLeagueArchive_BeginLeague)
Select the first League you wish to Archive, if desired.
The League Archive program can be run for a single League or a range of Leagues. It can also be run by Category, by Type, by Season and by Year or any combination of the above. All Leagues that exactly match your criteria will be Archived.
Note: Step-by-step instructions for running this program are in the Header Help. Click the "i" Information icon and scroll to the top of the page.
End League (LSLeagueArchive_EndLeague)
Select the last/ending League you wish to Archive, if desired.
The League Archive program can be run for a single League or a range of Leagues. It can also be run by Category, by Type, by Season and by Year or any combination of the above.
DeleteLeague Category Option (LSLeagueArchive_CategoryList)
Select a League Category, if desired.
The League Archive program can be run for a single League or a range of Leagues. It can also be run by Category, by Type, by Season and by Year or any combination of the above. All Leagues that exactly match your criteria will be Archived.
DeleteLeague Season Option (LSLeagueArchive_SeasonList)
Select the appropriate Season Code for the Leagues you wish to Archive, if desired.
The League Archive program can be run for a single League or a range of Leagues. It can also be run by Category, by Type, by Season and by Year or any combination of the above.
DeleteYear (LSLeagueArchive_Year)
Enter a four-digit year (i.e. 2021). Any League with a matching year that also meets your other selection criteria will be Archived as a result of this process.
To Archive all Leagues for a single season and year, select a Season Code and enter a year in this field. Leave all other fields blank. The system will Archive all Leagues with a matching season and year.
To Archive all Leagues for an entire year, enter the year in this field and leave all other fields blank. The system will Archive all Leagues with a matching year.
Note: IF you leave this field at "0" (i.e. if you opt not to enter a year) and IF you have Leagues in League Management that have "0" in the Year field those Leagues will be Archived upon running this program because the system considers "0" in both fields to be a matching year.
League Types Option (LSLeagueArchive_TypeCodeList)
Select a League Type if desired. The League Archive program can be run for a single League or a range of Leagues. It can also be run by Category, by Type, by Season and by Year or any combination of the above. All Leagues that exactly match your criteria will be Archived.
DeleteNew League Option (LSLeagueArchive_NewLeagueOption)
Select whether you wish to have new Leagues created as a by-product of the Archiving process.
- Create New Leagues - This option creates an identical League and inserts next year's date automatically. This is good option when archiving this year's" leauges and getting ready for "next year's" offering of the same league.
- Create New League/Keep Enrollments Based on Cutoff Date - This option creates an identical League and inserts next year's date automatically. It also keeps roster entries based on an Enrollment Cutoff Date. Rosters with an enrollment date PRIOR to the Cutoff Date are archived. Rosters with an enrollment date AFTER the Cutoff Date are included in the new identical League. This is a good option when archiving "last year's" leagues after enrollment has begun for "this year as it keeps this year's" rosters.
- Do NOT Create New Leagues - This option runs the Archive process but does NOT create new Leagues for next year. This is a good option when archiving leagues you will not be offering again next year.
Cutoff Date (Transaction Date) (LSLeagueArchive_CutOffDate)
This field is applicable only if you are opting to Create New Leagues/Keep Enrollments Based on Cutoff Date.
Select your Cutoff Date option for the League Archive process.
THEN
Take appropriate action in the right-hand column to specify the actual date you wish to select. The date you select will be recorded as the "Enrollment Cutoff Date" for the Archive. Rosters with an enrollment date PRIOR to the Cutoff Date will be archived. Rosters with an enrollment date AFTER the Cutoff Date will be included in the new identical league.
If you are running this program manually it is always safe to use Actual Date for this field and your date will be whatever date you select. For Example: Enrollments into "this year's" Summer leagues began on May 16 20xx. "Today" is May 23 and you realize that last year's league was never Archived. Since no enrollments for "this year" were processed prior to 16 May you would choose a date earlier than that such as May 01 to archive "last year's" rosters.
Refer to RecTrac Date/Time Select Fields for a listing of selection definitions and examples.
DeleteNew League Date Option (LSLeagueArchive_NewLeagueDateOption)
This field is applicable only if you are opting to create new leagues as a byproduct of the Archive process.
Select your New League Date Option
THEN
Enter a Date Option Value if needed.
- None - Select this option to keep the Begin/End League Dates the same for your new leagues. The system will increment the year automatically to the next available. For Example: Your League Begin Date is 01 May. The End Date is 30 June. Upon running the Archive the new league will use 01 May as the Start Date and 30 June as the End Date.
- Days Select this option to increase the Begin/End League Dates for the new leagues by a number of days equal to the number you enter in the Date Option Value field. The system will add the number of days to the Begin/End league Dates and increment the year automatically to the next available. For Example: Your League Begin Date is 01 May. The End Date is 30 June. You select "Add Days" and enter "1" in the Date Option Value field. Upon running the Archive the new league will use 02 May as the Start Date and 01 July as the End Date.
- Months Select this option to increase the Begin/End League Dates for the new leagues by a number of months equal to the number you enter in the Date Option Value field. The system will add the number of months to the Begin/End league Dates and increment the year automatically to the next available. For Example: Your League Begin Date is 01 May. The End Date is 30 June. You select "Add months" and enter "2" in the Date Option Value field. Upon running the Archive the new league will use 01 July as the Start Date and 30 August as the End Date.
- Years Select this option to increase the Begin/End League Dates for the new leagues by a number of years equal to the number you enter in the Date Option Value field. The system will add the number of years to the Begin/End league Dates. For Example: Your League Begin Date is 01 May 20xa. The End Date is 30 June 20xa. You select "Add Years" and enter "3" in the Date Option Value field. Upon running the Archive the new league will use 01 May as the Start Date and 30 June as the End Date and the year will be incremented by three (3) from 20xa to 20xd.
Note: Regardless of your New League Date Option the system will not allow you to enter a Date Option Value that works out to more than seven (7) years in the future. For Example: The system will not allow you to add more than 2555 Days more than 63 Months or more than seven (7) Years to the existing League Begin/End Dates.
Date Option Value (LSLeagueArchive_DateOptionValue)
This field is applicable only if you are opting to create new leagues as a byproduct of the Archive process.
Select your New League Date Option
THEN
Enter a Date Option Value if needed.
- None - Select this option to keep the Begin/End League Dates the same for your new leagues. The system will increment the year automatically to the next available. For Example: Your League Begin Date is 01 May. The End Date is 30 June. Upon running the Archive the new league will use 01 May as the Start Date and 30 June as the End Date.
- Days Select this option to increase the Begin/End League Dates for the new leagues by a number of days equal to the number you enter in the Date Option Value field. The system will add the number of days to the Begin/End league Dates and increment the year automatically to the next available. For Example: Your League Begin Date is 01 May. The End Date is 30 June. You select "Add Days" and enter "1" in the Date Option Value field. Upon running the Archive the new league will use 02 May as the Start Date and 01 July as the End Date.
- Months Select this option to increase the Begin/End League Dates for the new leagues by a number of months equal to the number you enter in the Date Option Value field. The system will add the number of months to the Begin/End league Dates and increment the year automatically to the next available. For Example: Your League Begin Date is 01 May. The End Date is 30 June. You select "Add months" and enter "2" in the Date Option Value field. Upon running the Archive the new league will use 01 July as the Start Date and 30 August as the End Date.
- Years Select this option to increase the Begin/End League Dates for the new leagues by a number of years equal to the number you enter in the Date Option Value field. The system will add the number of years to the Begin/End league Dates. For Example: Your League Begin Date is 01 May 20xa. The End Date is 30 June 20xa. You select "Add Years" and enter "3" in the Date Option Value field. Upon running the Archive the new league will use 01 May as the Start Date and 30 June as the End Date and the year will be incremented by three (3) from 20xa to 20xd.
Note: Regardless of your New League Date Option the system will not allow you to enter a Date Option Value that works out to more than seven (7) years in the future. For Example: The system will not allow you to add more than 2555 Days more than 63 Months or more than seven (7) Years to the existing League Begin/End Dates.
Make New Leagues Inactive After Archiving? (LSLeagueArchive_InactivateLeagues)
Select this option to set the League Status to 'Inactive' after running the Archive process provided the new Leagues, too, are given a status of 'Inactive.'
Delete