The Pass Visit Swipe Out program can be used to swipe-out members for a given date from a given location automatically. This program can be scheduled to run daily at a time after your facility has closed to ensure all members have a valid "swipe out" record. It can be particularly useful in getting your members out of the system due to an occurrence which prevented them from swiping out on their own, such as a power outage or network failure, etc…. In such an instance, you would use this program to process member swipe-outs in bulk once system operations were restored. Upon completion of the process, a byproduct Pass Visit Swipe Out log is printed that shows all members that were swiped out using this feature.
Notes:
- Pass Codes must be set up to Track Visit Sign-Outs ( Pass Management • Core Continued on the standard VSI Design). Additionally, passes in the selected range with a status of "Swiped out" will be skipped.
- This program will not charge Swipe Out fees, so if you are setup to charge fees upon swipe out for any reason, then your customers will not be charged in the event their passes are swiped out due to this program being run. If you still opt to use this program, then you can update visit fees, as needed, via Purchase History.
To Run the Pass Visit Swipe Out Program
- Select Pass Codes from the DataGrid OR select the Use Pass Range option and select a range of Pass Codes from the fields that appear.
Note: You must make a selection either in the DataGrid or in the Range (or both). Leaving the Range option de-selected and making no selections in the DataGrid will result in NOTHING being selected.
- Accept the default Location Range (All Location) or click the Picklist icons to select a single Location or an alternate range of locations, as desired. The program will process pass swipe-outs for all location within your range.
- Expand the Drop-down list and select your Swipe Date option for this running of the program.
THEN
Take appropriate action in the right-hand column to specify the actual date you wish to select. - Expand the Drop-down list for Swipe Out Optionand make your selection:
- Minutes from Swipe In - Enter the Length in Minutes between Swipe In and Out in its field. When you process the program, members will have a Swipe Out time equal in minutes from their Swipe In to the value you enter. For Example: You enter '120.' A member with a Swipe-In time of 11:23am will have a Swipe Out time of 1:23pm when you Process the program.
- Specific Out Time - Click the Clock icon in the Swipe Out Time field and select the time you wish to use for all Swipe-Outs. For Example: You enter '5:01pm.' When you Process the program, all members who are swiped out will have a swipe out time of 5:01pm regardless of when they originally swiped in.
- Select other options as needed. Use the "i" and "?" icons for field descriptions, if needed.
- Click Process when ready. The process will run on the AppServer and you will be notified when it completes.
From the bottom of the screen…
Click Process to run the Pass Visit Swipe Out program. The process will run on the AppServer and you will be notified when it completes.
Click Default Settings to reset the screen parameters. Vermont Systems recommends clicking Default Settings whenever a program or report doesn't produce the expected results. Resetting a program to its default settings removes any unseen spaces and/or bad data in the fields.
Core Criteria
Passes (PMPass_PassCode_DataGrid)
This field is applicable for the Pass Module only when running this program.
Select individual pass codes or a range of pass codes from the DataGrid if desired. The passes you select will be included in the process you are running.
OR
Make no selections in the browser and opt to Use Pass Range to select a range of passes to include in this process if desired.
Note: You must make a selection either in the DataGrid or in this range (or both). Leaving the Use Pass Range option deselected and making no selections in the DataGrid will result in no pass codes being selected.
Use Pass Range (PMPass_PassCode_UseRange)
This field appears in numerous programs. Its functionality may vary.
Select this option to limit your selection to a range of passes.
THEN
Enter the range of pass codes.
OR
Leave this option deselected to skip the pass code range check and make selections from the DataGrid if applicable.
- If there is a DataGrid for this program - In instances where you have a DataGrid and corresponding range a selection in one or the other (or both) is required. Selecting nothing from the DataGrid and nothing from the range yields a blank report or process.
- If there is not a DataGrid for this program - In instances where you do not have a DataGrid a selection here is not required. Leaving this option deselected skips this filter and results in all codes being included.
Begin Pass (PMPass_PassCode_Begin)
This field is applicable only if you opt to Use Pass Range.
Select the beginning and Ending pass codes for their respective fields. Pass codes within the range entered will be included in the process.
DeleteEnd Pass (PMPass_PassCode_End)
This field is applicable only if you opt to Use Pass Range.
Select the beginning and ending pass codes for their respective fields. Pass codes within the range entered will be included in the process.
DeletePass Code Wildcard (PMPass_PassCode_Equals)
Select the pass code you wish to use a base for your wildcard.
THEN
Choose your Wildcard Equals Option, if applicable.
See also: RecTrac Wildcarding.
DeleteWildCard Option (PMPass_PassCode_Equals_Option)
This field is applicable only if you opt to use a wildcard.
Select your Wildcard Option for this process:
- Equals - The process will return a list of all records that equal the value entered. This must be an exact match. For Example: If this was a list of Family Members entering 'Grace Somersby' would find 'Grace Somersby' because it is an exact match but it would NOT find 'Grace J. Somersby' because it is not an exact match.
Note: When running Reports you can use a comma-delimited list (with no spaces) in the corresponding Wildcard field when your Wildcard Option is Equals. This applies to Reports only. For Example: Entering "48116 5851 88003" in a Zip Code Wildcard field on a Report and using the Equals Option would yield results from those three separate Zip Codes.
- Begins - The process will return a list of all records that begin with the value entered. Wildcarding asterisks/periods are not needed. For Example: If this was a list of Family Members entering 'Gr' would find all members whose name begins with 'Gr ' such as Grace Somersby but it would NOT find Ginny Weasley because her name begins with 'Gi.'
- Ends - The process will return a list of all records that end with the value entered. Wildcarding asterisks/periods are not needed. For Example: If this was a list of Family Members entering 'by' would find all members whose name ends with 'by ' such as Grace Somersby but it would NOT find Sam McGee because his name ends with 'ee.'
- Matches - The process will return a list of all records where a value match can be found. Wildcarding and asterisks/periods must be used. For Example: If this was a list of Family Members entering '*om*' (asterisks must be included) would find Grace Somersby and Tom Sawyer because "om" appears in both names but it would NOT find Felicity Lemon because "om" does not appear anywhere in her name.
Note: See also: RecTrac Wildcarding.
Begin Location (PassVisitSwipeOut_BeginLocation)
Accept the default Location Range (All Location) or click the Picklist icons to select a single Location or an alternate range of locations, as desired. The program will process pass swipe-outs for all location within your range.
Note: Step-by-step instructions for running this program are in the Header Help. Click the "i" Information icon and scroll to the top of the page.
End Location (PassVisitSwipeOut_EndLocation)
Accept the default Location Range (All Location) or click the Picklist icons to select a single Location or an alternate range of locations, as desired. The program will process pass swipe-outs for all location within your range.
DeleteSwipe Date (PassVisitSwipeOut_BeginDate)
Expand the Drop-down list and select your Swipe Date option for this running of the program.
THEN
Take appropriate action in the right-hand column to specify the actual date you wish to select.
It is always safe to use Actual Date for this field and your date will be whatever date you select from the Calendar
OR
If opting to Schedule this program to run, you might select Today and '0.'
Refer to RecTrac Date/Time Select Fields for a listing of selection definitions and examples.
DeleteSwipe Out Option (PassVisitSwipeOut_SwipeOutOption)
Expand the Drop-down list for Swipe Out Option and make your selection:
- Minutes from Swipe In - Enter the Length in Minutes between Swipe In and Out in its field. When you process the program, members will have a Swipe Out time equal in minutes from their Swipe In to the value you enter. For Example: You enter '120.' A member with a Swipe-In time of 11:23am will have a Swipe Out time of 1:23pm when you Process the program.
- Specific Out Time - Click the Clock icon in the Swipe Out Time field and select the time you wish to use for all Swipe-Outs. For Example: You enter '5:01pm.' When you Process the program, all members who are swiped out will have a swipe out time of 5:01pm regardless of when they originally swiped in.
Length in Minutes Between Swipe In and Out (PassVisitSwipeOut_SwipeOutMinutes)
This field is applicable only if your Swipe Out Option is Minutes from Swipe In
Enter a value in this field. When you process the program members will have a Swipe Out time equal in minutes from their Swipe In to the value you enter. For Example: You enter '120.' A member with a Swipe-In time of 11:23am will have a Swipe Out time of 1:23pm when you Process the program.
DeleteSwipe Out Time (PassVisitSwipeOut_SwipeOutTime)
This field is applicable only if your Specific Out Time is Minutes from Swipe In
Click the Clock icon to select the time you wish to use for all Swipe-Outs. For Example: You enter '5:01pm.' When you Process the program all members who are swiped out will have a swipe out time of 5:01pm regardless of when they originally swiped in.
Delete