ReportOptionsARClassAttendanceWorksheet Help
The Criteria Group contains filters specific to the report you are running.
ReportOptionsARClassAttendanceWorksheet_Tab1
Roster Checklist Option (ReportOptionsARClassAttendanceWorksheet_RosterChecklistOption)
Select the Roster Checklist Option you wish to use for this report. The selection you make here determines the options you see on this screen.
Note: CYMS (Child Youth Management Services) print options are available for any user.
- Print Attendance Boxes - Prints checkboxes for each scheduled meeting of the class. If the class meets more times that the page width can print check boxes you can use date range filters.
- Print Class Numbers - Prints sequential numbers for each scheduled meeting of the class. If the class meets more times that the page width can print numbers you can use date range filters.
- Print Signature Line - Prints the enrollee's name the number Guardian's name and a signature line for each enrollee.
- Childcare AM PM - Prints boxes for "AM" and "PM" sign-in for each day in your date range.
- CYMS Sign In/Out - Prints boxes for "In" and "Out" for each day of a given week. The week that prints is based on the Start Date you select.
- CYMS Sign In/Out (Master List*) - Prints boxes for "In" and "Out" for each day of a given week. The week that prints is based on the Start Date you select. The Master List Option allows you to create one sign-in sheet from multiple activities.
- CYMS One Day ? Prints a roster for every day in the Date Range fields on this screen. Includes four signature lines and two in/out lines per row.
- CYMS One Day (Master List*) ?Prints a roster for every day in the Date Range fields on this screen. Includes four signature lines and two in/out lines per row. The Master List Option allows you to create one sign-in sheet from multiple activities.
- CYMS One Day + Extra Column ? Prints a roster for every day in the Date Range fields on this screen. Includes four signature lines and two in/out lines per row. The Extra Column option allows you to print an extra column at the right of the report for custom use.
- CYMS One Day + Extra Column (Master List*) ? Prints a roster for every day in the Date Range fields on this screen. Includes four signature lines and two in/out lines per row. The Extra Column option allows you to print an extra column at the right of the report for custom use. The Master List Option allows you to create one sign-in sheet from multiple activities.
- CYMS One Day with Meal Tracking - Prints a roster for every day in the Date Range fields for Time In Time Out Parent Signature and Phone Number. Also includes an Admin Use Only section with fields for Temporary Time Out/Time In and check boxes for meals served (B-Breakfast A-AM Snack L-Lunch P-PM Snack S-Supper and N-Nighttime Snack).
Note on Master List Options: Master List options will use the dates of the first class to determine what days of the week to print. It will also attempt to put all class descriptions in the header; however if there are too many characters in the descriptions the class numbers will print instead. (90 characters maximum will print).
Sort Option (ReportOptionsARClassAttendanceWorksheet_SortOption)
Select the method by which you wish to sort names on the report output.
- Last Name - Alphabetically by Last Name.
- First Name - Alphabetically by First Name.
- Entry - By registration order, earliest to latest.
- Age - By enrollee age, youngest to oldest.
Phone Type To Print (ReportOptionsARClassAttendanceWorksheet_PhoneTypesToPrint)
This field is applicable for Checklist Options Print Attendance Boxes and Print Class Numbers only.
Select your Phone Type to Print option
- Fill In Phone - A line will be listed where a phone number can be entered by hand.
- Primary Phone - The primary phone number for the Household will be listed.
- Do Not Print -The phone field will be omitted from the report output.
Header Comment (ReportOptionsARClassAttendanceWorksheet_HeaderComment)
Select the Header Comment you wish to include on your report. This information is an Activity Receipt Comment Code and will appear on the header portion of the report output.
Comment Codes are maintained in Comment Code Management. Type = Activity Receipt.
DeletePrint Blank Lines (ReportOptionsARClassAttendanceWorksheet_PrintBlankLines)
Select this option to have a number of lines printed on the report equal to the Maximum Count of your section. In the event a program does not have maximum enrollment, the report will print a number of blank lines equal to the delta between Max Count and Total Enrollment. For Example: Your Max Count is 10. Your Total Enrollment is 7. With this option selected, the report will print the names of the seven (7) enrollees and three (3) additional lines will appear under the last name. This is a good option if you allow from Drop-In Visits.
De-select this option to list only the names of those people who are enrolled.
DeletePrint Ages (ReportOptionsARClassAttendanceWorksheet_PrintAges)
This field is applicable when sorting by Name either First Name or Last Name.
Select this option to include an Age column on the report output. This column appears immediately to the right of the enrollee's name and lists the age in decimal format. For Example: Age=31.33
DeletePrint Description (ReportOptionsARClassAttendanceWorksheet_PrintDescription)
Select your Print Description. Your selection here determines which Activity Description appears at the header of your report.
- Activity Description - The text in the Short Description field on the Activity.
- Activity Section Description - The text in the Short Description field on the Activity Section.
- Activity Long Description - The text in the Long Description field on the Activity.
- Activity Description - The text in the Long Description field on the Activity Section.
Print Option (ReportOptionsARClassAttendanceWorksheet_StandardPrintOption)
This field is applicable for Checklist Options Print Attendance Boxes Print Class Numbers and Print Signature Lines only.
Select your Print Option for your report output.
THEN
Use the Date Select fields (if applicable) to identify your Begin/End Dates.
- Standard - A single printout with a single row of boxes or numbers for each meeting of the program. This option does not use a Date Range. If the program meets more than 15 times it is possible that not all meetings will be included.
- Exact Class A single printout with rows of boxes or numbers for each meeting of the program regardless of how many times the program meets. This option does not use a Date Range. All class meetings accounted for.
- Dates Selected - A single printout with rows of boxes or numbers for each meeting within the Date Range entered.
- One Week - A single printout with a single row of boxes or numbers for a week's worth of class meetings based on the Begin Date entered so if your program meets on Monday Wednesday and Friday you will get three (3) boxes numbers based on the Begin Date you select.
Date Print Option (ReportOptionsARClassAttendanceWorksheet_DatePrintOption)
This field is applicable for Roster Checklist Options Print Attendance Boxes and Print Class Numbers only.
Select your Date Print Option for your Attendance Worksheet.
- None No dates will print.
- Horizontal Dates will print horizontally on the top row over each meeting date and will include the day and month. For Example: 4/15
- Vertical - Dates will print vertically on the top row over each meeting date and will include the day and month. For Example: 4/15
- Vertical with Year - Dates will print vertically on the top row over each meeting date and will include the day month and year. For Example: 4/15/20xx
Begin Date (ReportOptionsARClassAttendanceWorksheet_StandardDate1)
This field is applicable for Checklist Options Print Attendance Boxes Print Class Numbersand Print Signature Lines only AND only if your Print Option is Dates Selected or One Week
Select your Begin/End Date Range option for your Attendance Worksheet.
THEN
Take appropriate action in the right-hand column to specify the actual date you wish to select.
Refer to RecTrac Date/Time Select Fields for a listing of selection definitions and examples.
DeleteEnd Date (ReportOptionsARClassAttendanceWorksheet_StandardDate2)
This field is applicable for Checklist Options Print Attendance Boxes Print Class Numbers and Print Signature Lines only AND only if your Print Option is Dates Selected or One Week
Select your Begin/End Date Range option for your Attendance Worksheet.
THEN
Take appropriate action in the right-hand column to specify the actual date you wish to select.
Refer to RecTrac Date/Time Select Fields for a listing of selection definitions and examples.
DeleteStart Date (ReportOptionsARClassAttendanceWorksheet_CYSSignInBegDate)
This field is applicable for Roster Checklist Options Childcare AM PM and CYMS Sign-In/Out only.
Select your Starting Day option for your Attendance Worksheet.
THEN
Take appropriate action in the right-hand column to specify the actual date you wish to select.
Refer to RecTrac Date/Time Select Fields for a listing of selection definitions and examples.
DeleteStarting Day (ReportOptionsARClassAttendanceWorksheet_CYSOneDayStart)
This field is applicable for all CYMS One Day Roster Checklist Options only.
Select your Starting Day option for your Attendance Worksheet.
THEN
Take appropriate action in the right-hand column to specify the actual date you wish to select.
THEN
Use the Number of Days field to determine how many day's worth of Attendance Worksheets you wish to print.
Refer to RecTrac Date/Time Select Fields for a listing of selection definitions and examples.
DeleteNumber of Days To Print (ReportOptionsARClassAttendanceWorksheet_CYSOneDayNumDays)
This field is applicable for all CYMS One Day Roster Checklist Options only.
Accept the default value (1) or select an alternate value if desired. The value you select is the number of Attendance Worksheets that will be printed beginning with your Starting Day selection and going forward. For Example: Your Starting Day is April 10 20xx and you select 5 in this field. Worksheets will be printed for April 10 11 12 13 and 14; 20xx.
DeletePrint Custom Date Information (ReportOptionsARClassAttendanceWorksheet_PrintCustomDates)
This field is applicable for Checklist Options Print Attendance Boxes Print Class Numbers and Print Signature Lines only.
Select this option to have Custom Dates printed on your report if you are using them.
Leave this option de-selected if you do not use Custom Dates OR if you do not wish to include Custom Dates on your Attendance Worksheet.
Note: Custom Dates for a Section are maintained on the Activity Schedule DataGrid which is accessed the Custom Schedule and Holidays button in Section Update.
Skip Line Between Enrollees (ReportOptionsARClassAttendanceWorksheet_SkipLineBetweenEnrollees)
This field is applicable for Checklist Options Print Attendance Boxes and Print Class Numbers only.
Select this option to include a blank line (i.e. a carriage return) between names on the report output.
De-select this option to omit the carriage return.
DeletePrint Layout (ReportOptionsARClassAttendanceWorksheet_PrintLayout)
This field is applicable for Checklist Options Print Attendance Boxes Print Class Numbers and Print Signature Lines only.
Select your Print Layout option: Portrait or Landscape.
DeleteGuardian Print Option (ReportOptionsARClassAttendanceWorksheet_GuardianPrintOption)
This field is applicable for Checklist Options Print Attendance Boxes and Print Class Numbers only.
Select your Guardian Print Option.
- None - No Guardian information will be printed.
- Primary/Sponsor - The name of the Primary Person/Sponsor of the household will be listed under the enrollee's name.
- Secondary/Spouse -The name of the person in the household designated as "Spouse" will be listed under the enrollee's name. In the event no one is listed as "Spouse the Primary Person's/Guardian's name will be listed.
Print Pass Fail Column (ReportOptionsARClassAttendanceWorksheet_PrintPassFail)
This field is applicable for Checklist Options Print Attendance Boxes and Print Class Numbers only.
Select this option to have a Pass/Fail column with P/F listed for each enrollee on the report output. This is a good option if you track and post Activity Pass/Fail.
De-select this option to omit the printing of a Pass/Fail column.
DeleteComment Option (ReportOptionsARClassAttendanceWorksheet_CommentOption)
This field is applicable for Roster Checklist Option Print Attendance Boxes only.
Select the appropriate Comments you wish to print if any.
- Family Member Comments - Text from the Comments field in Family Member Update.
- Roster Notes - Roster Notes added during the registration process.
- Neither - No comments.
- Both - Both Family Member Comments and Roster Notes.
Print Sign In/Sign Out Lines (ReportOptionsARClassAttendanceWorksheet_PrintInOut)
This field is applicable for the Print Signature Line Checklist Option only.
Select this option to have two (2) Signature Lines printed for each name on the roster. Signature lines allow you to track who signed an enrollee in (and when if desired) and who signed that enrollee out (and when if desired).
THEN
Determine whether you wish to have lines for time of day print as well.
De-select this option to have the report one (1) single signature line only.
DeletePrint Time Lines (ReportOptionsARClassAttendanceWorksheet_PrintTimeLines)
This field is applicable for the Print Signature Line Checklist Option only AND ONLY if the Print Sign In/Sign Out option is selected.
Select this option to have lines for time of day printed on the report output. When signing someone in or out of the program the signee can opt to include the time of day.
De-select this option to print the two (2) lines for Sign In/Sign Out only.
DeleteCYS Caregiver Sheet (ReportOptionsARClassAttendanceWorksheet_CYSCareGiverSheet)
This field is applicable for all CYMS One Day Roster Checklist Options only except CYMS One Day with Meal Tracking.
Select this option to have the name of the CYMS Provider linked to any Activity Section within your range listed on the report output. The report will list sign-in/sign-out boxes for the Provider in the same manner it prints for the enrollees based on the Roster Checklist Option you select.
DeleteExtra Caregiver Lines (ReportOptionsARClassAttendanceWorksheet_CYSExtraLines)
This field is applicable for all CYMS One Day Roster Checklist Options only.
Accept the default value (0) or enter a whole number. The number you enter represents the number of extra (blank) lines that will print below the Provider information line.
Use this field to print extra lines in the event individuals other than the linked Provider need to be signed in/out of the program (i.e. Substitutes Backup Providers CYMS Administrators/Trainers etc).
DeleteAdd Visitor Lines (ReportOptionsARClassAttendanceWorksheet_AddLines)
This field is applicable for all CYMS One Day Roster Checklist options.
This option allows you to print a separate section for Visitors on your report.
Accept the default value (0) or enter a whole number. The number you enter represents the number of Visitor lines that will be printed on the report. Visitor lines appear at the bottom of the report and allow free form entry of Visitor Name Time In/Time Out Signature purpose and Notes.
DeleteExtra Column Label (ReportOptionsARClassAttendanceWorksheet_ExtraColumnLabel)
This field is applicable for the CYMS One Day Roster + Extra Column Checklist Options only.
Enter the Header you want for the extra column that will be printed when running your Attendance Worksheet.
DeletePrint Individual Days for Daycare (ReportOptionsARClassAttendanceWorksheet_Daycare)
This field is applicable only if your Roster Checklist Option is "Print Signature Line"
Select this option to print a separate Attendance Worksheet for each day of your Daycare. Generally speaking you will select this option only if your Enrollment Type into the Activity/Section is "Enroll by Day" and you are using the Activity for Daycare purposes. The range of dates for which Attendance Worksheets will be printed is determined by the Enroll by Day Date Range you entered on the Section / Enrollment Filters group of the main report screen.
Note: If you do not enter an Enroll by Day Date Range then the system will print an Attendance Worksheet for each day of the current Month.
Print Daycare Days With Zero Enrollees (ReportOptionsARClassAttendanceWorksheet_PrintBlankDays)
This field is applicable only if your Roster Checklist Option is "Print Signature Line" and only if you are opting to Print Individual Days for Daycare.
Select this option to print an Attendance Workstheet for your Daycare Activities that do not have any enrollments for a particular day. For Example: Your Daycare activity has no enrollments for 27 July. With this option enabled the system will still print an atttendance worksheet for that day.
Delete