The Scholarship Purge program removes any Scholarship balance for Family Members in the range of Scholarship Codes selected with an Expiration Date within the Date Range selected. The program does not look at or touch the balance on the Scholarship Code, itself. It purges the scholarship balance for Family Members only.
For Example: Your Scholarship Range is VSI Merit. Your Expiration Date Range is 04/01/20xx - 03/31/20xy. When you run the Purge, any Family Member with a VSI Merit Scholarship that expired any time during the calendar year April 20xx - March 20xy will have its balance purged.
This program does not take permissions into account nor does it print a purge journal. It simply initializes Scholarship balances on Family Members to $0.00 and creates an Audit Log entry.
Note: To initialize/zero-out the balance on a Scholarship Code, return to the Scholarship Management DataGrid and update the Amount Used on Scholarship Codes so that it equals the Original Amount. The Remaining Amount will be zero. Optionally, you can set the Scholarship Code to "Inactive" status and/or set the Expiration Date to a date in the past. Inactive and/or Expired Scholarships cannot be issued.
Employ EXTREME CAUTION when running this program!!!! Purged records are completely deleted from your database. They cannot be recovered.
See Also: Topic Doc - Scholarships.
To Access the Scholarship Purge program
- From the RecTrac main menu, go to Scholarship Management.
- Click More > Scholarship Purge.
To Run the Scholarship Purge program
- Click the Picklist icons for Begin and End Scholarship to select your range of Scholarship Codes.
- Expand the Drop-down list and select the Begin and End Expiration Dates for the Purge process. Scholarship balances with an expiration date within this range will be purged.
THEN
Take appropriate action in the right-hand column to specify the actual date you wish to select. - Click Process when ready. The process runs on the AppServer. You will be notified when it completes. This program does not take permissions into account nor does it print a purge journal.
From the bottom of the screen….
Click Process to run the purge. The process runs on the AppServer. You will be notified when it completes.
Click Default Settings to reset the screen parameters. Vermont Systems recommends clicking Default Settings whenever a program or report doesn't produce the expected results. Resetting a program to its default settings removes any unseen spaces and/or bad data in the fields.
ScholarshipPurge_Tab1
Begin Scholarship (ScholarshipPurge_BeginCode)
Click the Picklist icon and select your Begin and End Scholarship range for the Scholarship Purge.
Note: Step-by-step instructions for running this program are in the Header Help. Click the "i" Information icon and scroll to the top of the page.
End Scholarship (ScholarshipPurge_EndCode)
Click the Picklist icon and select your Begin and End Scholarship range for the Scholarship Purge.
DeleteBegin Expiration Date (ScholarshipPurge_BeginDate)
Expand the Drop-down list and select the Begin and End Expiration Dates for the Scholarship Purge process. The balances on Family Member Scholarships with an Expiration Date within this range will be purged.
THEN
Take appropriate action in the right-hand column to specify the actual date you wish to select.
Refer to RecTrac Date/Time Select Fields for a listing of selection definitions and examples.
This is a mandatory field.
For Example: Your Scholarship Range is VSI Merit. Your Expiration Date Range is 07/01/20xx - 06/30/20xy. When you run the Purge any Family Member with a VSI Merit Scholarship that expires any time during the calendar year July 20xx - June 20xy will have its balance purged.
DeleteEnd Expiration Date (ScholarshipPurge_EndDate)
Expand the Drop-down list and select the Begin and End Expiration Dates for the Scholarship Purge process. The balances on Family Member Scholarships with an Expiration Date within this range will be purged.
THEN
Take appropriate action in the right-hand column to specify the actual date you wish to select.
Refer to RecTrac Date/Time Select Fields for a listing of selection definitions and examples.
This is a mandatory field.
For Example: Your Scholarship Range is VSI Merit. Your Expiration Date Range is 07/01/20xx - 06/30/20xy. When you run the Purge any Family Member with a VSI Merit Scholarship that expires any time during the calendar year July 20xx - June 20xy will have its balance purged.
Delete