The Staff Pay Update screen allows you to update an existing or add a new pay record for the Stasff Member listed in the Staff ID field.
If updating an existing record, the Staff Payment History appears as it did at the time of posting. If adding a new record, all fields should be addressed. All changes take effect immediately upon Save.
To Use the Pay Update program
- Click the Picklist icon to select the Instructor whose pay amount you need to update.
- Enter a date range that encompasses the date on which you ran Instructor Pay.
- Click Search The DataGrid will populate with all matching pay records for the selected instructor.
- Highlight/select the pay record you need to update and click Change.
- Make adjustments as needed and click Save. Changes take effect immediately and the new information overwrites the old information on all relevant Tables in the Database. Rerun your reports and etc… to see the updated information.
- Repeat these steps, as needed, for other instructors.
- Exit when done. Records will be updated in RecTrac. You can run or re-run Instructor Pay reports as needed.
StaffPayUpdate_Tab1
Staff Code (StaffPayUpdate_StaffCode)
You will not visit this field.
This field displays the Staff ID you selected on the previous screen.
Note: Step-by-step instructions for running this program are in the Header Help. Click the "i" Information icon and scroll to the top of the page.
Pay Type (StaffPayUpdate_PayType)
Accept the default entry or expand the Drop-down list to select the appropriate Pay Type for this Payment Record.
- Percent - Instructors are paid <x> percent of program enrollment revenue.
- Per Head Rate - Instructors are paid <x> dollars per enrollee. A Percentage option is also available.
- Hourly Rate - Instructors are paid <x> dollars per hour worked.
- Flat - Instructors are paid <x> dollars per program taught.
Pay Date (StaffPayUpdate_PayDate)
Accept the default entry or click the Calendar icon to select an alternate date, if necessary. This is the date on which pay was processed for this Payment Record. This is a Mandatory field in the Standard VSI Design. Your design may vary.
Note: Step-by-step instructions for running this program are in the Header Help. Click the "i" Information icon and scroll to the top of the page.
Pay Rate (StaffPayUpdate_PayRate)
Accept the default entry or enter a new value, if necessary. This is the Staff Member's payment rate. This is a Mandatory field in the Standard VSI Design. Your design may vary.
DeleteOvertime Factor (StaffPayUpdate_OvertimeFactor)
Accept the default value or overwrite as needed. This is the value by which you multiply the Standard Pay Rate to obtain the Overtime Pay Rate. For Example: If the Staff Member receives double-time pay you would enter 2.00" in this field. If the Staff Member receives "time and a half you would enter 1.50" in this field.
DeleteStandard Hours/Count (StaffPayUpdate_StandardCount)
Accept the default value or overwrite as needed. This is the number of Standard Hours you want to include in this Payment History record, if any.
DeleteOvertime Hours (StaffPayUpdate_OvertimeHours)
Accept the default value or overwrite as needed. This is the number of Overtime Hours you want to include in this Payment History record, if any.
DeleteOther/Misc Pay (StaffPayUpdate_OtherPay)
Accept the default value or overwrite as needed. This is the dollar value (plus or minus) of any additional and/or miscellaneous pay you want to record for this Staff Member in this Payment History record. This value can be positive (+) or negative (-).
DeleteRate Table (StaffPayUpdate_RateTable)
Accept the default entry or click the Picklist icon to select a Rate Table for the Staff Member to which this record will be linked. This is a Mandatory field for the default VSI RecTrac Design. Your Design and setup may vary.
Rate Rates are maintained in Staff Pay Rate Update.
DeleteGL Code (StaffPayUpdate_GLCode)
Accept the default entry or click the Picklist icon to select the GL Code to which this record will be linked. This is a Mandatory field for the default VSI RecTrac Design. Your Design and setup may vary.
GL Codes are maintained in GL Code Management.
DeleteCost Center (StaffPayUpdate_CostCenter)
Accept the default entry or click the Picklist icon to select the Cost Center Code to which this record will be linked.
Cost Center Codes are maintained in Cost Center Code Management.
DeleteActivity/Section (StaffPayUpdate_ComboKey)
Accept the default entry or click the Picklist icon to select the Activity Section for the Staff Member to which this record will be linked.
THEN
Enter a Season and Year. The Season and Year you select should correspond to the Season and Year you have linked to the Activity Section. This is a Mandatory field for the default VSI RecTrac Design. Your Design and setup may vary.
Activity Sections are maintained in Section Management.
DeleteSeason (StaffPayUpdate_Season)
Accept the default entry or click the Picklist icon to select a Season Code to which this record will be linked
THEN
Input a Year, if needed. The Season and Year you select should correspond to the Season and Year you have linked to the Activity Section. This is a Mandatory field for the default VSI RecTrac Design. Your Design and setup may vary.
Season Codes are maintained in System Code Management.
DeleteYear (StaffPayUpdate_Year)
Accept the default entry or click the Picklist icon to select a Season Code to which this record will be linked
THEN
Input a Year, if needed. The Season and Year you select should correspond to the Season and Year you have linked to the Activity Section. This is a Mandatory field for the default VSI RecTrac Design. Your Design and setup may vary.
Season Codes are maintained in System Code Management.
DeleteVolunteer Pay (StaffPayUpdate_Volunteer)
Select this option if the Staff Members is a volunteer and if any pay this staff member receives is to be considered volunteer pay."
When this option is selected there will be NO Cash or GL entries made when processing instructor payments. If an instructor is a "paid volunteer" (If you have a rate table linked with a pay rate greater than $0.00) the payment amounts will be listed on the Instructor Pay History Report and identified as Volunteer payments.
Leave this option deselected if this staff member's pay should be classified as other than volunteer pay.
Delete