Table of Contents
Use the SuperGrid screen to manage your organization's booked events and available slots for either Court, CYMS, Facility, League, Personal Trainer, or Rental. SuperGrids make it quick and easy to find open slots to schedule events, and to look up and edit events that are on your calendar.
Prerequisite: Configure your SuperGrid profile
See Also: Topic Doc - SuperGrids
See Also: Video - SuperGrid
To Use the SuperGrid
SuperGrid is most often used with Facilities (i.e., the Addams family would like to rent your Spooky Pavilion for their Halloween festivities), but can be used for the other aforementioned modules when you are licensed for them. For the purpose of example, this help topic assumes a Facility SuperGrid is being used. If you are using SuperGrids for another purpose, such as for your Personal Trainers, then a very similar process is followed.
- For Profile, select your Facility SuperGrid profile. Your new Facility SuperGrid displays.
- Next to Profile are the options you enabled via the Controls Showed section of the SuperGrid Profile. In this example, the Start Date is today's date, and the Number of Days defaults to seven (7).
- The Additional Controls section is closed by default. Expand it to use any of options you enable within the Controls To Hide section of the SuperGrid Profile. In the example, below ten (10) options are available from start/stop dates to start/stop times.
- Buttons display based on the SuperGrid Additional Components you selected within the SuperGrid profile. In this example, it is Move, Search, Refresh, Details, and Quick Move.
- The grid displays your dates and facilities, and the reservation blocks. In the example, dates are across the top and facility resources down the side (but yours might be the opposite depending on the configuration of Display View within your SuperGrid Profile).
- Click the Less Than and Greater Than icons to advance to the next set of horizontal records within the grid (in this case Dates).
- Click the Toggle/Switch icon to configure the grid size.
- Click the Double Less Than and Greater Than icons to advance through the next set of vertical records within the grid (in this case facility Resources).
- The Number in Parentheses indicates the number of vertical records (in this case Resources).
- As you change your Number of Days, the grid expands or contracts to fit your information. Initially, seven (7) days were shown and then it was reduced to one (1) day for an expanded view of times. You can switch back and forth as is needed.
- Manage your facility reservations by:
- Creating - Click at the desired date and time, and facility within the grid. A new colored box displays in that spot.
- Resizing - Click on the start or end side of the reservation box within the grid, a stretch arrow appears and you can expand as needed. See Details below when you'd rather directly choose the start and end times.
- Moving - Click Move. Click on the center of a reservation box within the grid, a move arrow icon appears and you can drag it to another time or facility.
- Viewing Mouse-Over Information - Mouse over the reservation within the grid for more information.
- Editing Details (Status, Resource, Date, Time, Head Count) - Click Details. Click on the reservation for the Details screen. Update the reservation details as is needed (status, resource, date, time, headcount, setup/cleanup minutes, waivers, etc.). Click Close.
- Deleting - Click on the reservation and the Details screen opens. Click Delete.
- Using HH Lookup - Click HH Lookup to associate this facility reservation with a household.
- Adding to Cart - Click on the reservation and the Details screen opens. Click Add To Cart. The reservation appears within the cart with the balance shown. Typically, the reservation is paid for when the status becomes Firm. Continue with your usual sales process to enter payment and generate a receipt for the reservation.
- Creating - Click at the desired date and time, and facility within the grid. A new colored box displays in that spot.