Use the Household Calendar screen to produce a graphical calendar containing a household's: Activity Enrollments, Court Reservations, Events, Facility Reservations, Inventory Purchases, League games (for linked players on teams), Locker Reservations, Pass Memberships that are expiring, Rental Reservations, Service Item Purchases, golf Tee Times, Ticket Purchases (if ticket sale was linked to a HH), Trainer Reservations, and/or Trip Reservations.
RecTrac Process and Reporting screens offer numerous fields and widgets that allow you to filter the data for which your process or report is being run. RecTrac Widgets provides definitions and examples to show you how these work.
From the bottom of the screen….
Custom Report Title - Enter a free form text in this field, if desired. The text you enter here will overwrite the default report title. Leave this field blank to accept the default title.
Tab1
Household Number (HouseholdCalendar_BeginHouseholdNumber)
Click the Picklist icon to select the Household for which to print a calendar.
Note: This field displays the Household Number. To view the Household Name mouse-hover over the Picklist icon. The Household's Last Name (the last name of the Primary Person in the household) will appear in the ToolTip.
Select Modules (HouseholdCalendar_SelectOutput)
Click the Combo Box icon to select the information that you would like to include on the selected household's calendar. Multiple selection is allowed.
- Activity Enrollments - Activities into which any member of the household is enrolled.
- Court Reservations - Any court reservations during the month(s) selected.
- CYMS - Any children with hourly care reservations in the military's Child and Youth Management System (CYMS).
Note: To find CDC/SAC/Provider enrollments in CYMS use the Activity Enrollments option.
- Events - Displays any Web Events (i.e. a 4th of July fireworks event) you have created using Web Event Maintenance.
- Facility Reservations - Reservations that will take place during the month(s) selected.
- Inventory Purchases - Any inventory item purchases (i.e. a hamburger) during the month(s) selected.
- League Registrations - Any games any member of the household is playing in within the League Module.
- Locker Reservations - Any rented lockers due to expire during the month(s) selected.
- Pass Memberships - Passes due to expire in the month(s) selected.
- Rental Reservations - Any rental reservations (including Campsites) during the month(s) selected.
- Service Item Purchases - Any service item purchases (i.e. bowling alley lane) during the month(s) selected.
- Tee Times - Any tee times during the month(s) selected.
- Ticket Purchases - Any event for which you sold a ticket in POS.
- Trainer Reservations - Any reservations with Personal Trainers during the month(s) selected.
- Trip Reservations - Any trip reservations during the month(s) selected.
Month(s) To Include (HouseholdCalendar_SelectMonth)
Click the Combo Box icon to select the month(s) for which you would like to print a calendar. Multiple selection is allowed.
DeleteYear (HouseholdCalendar_SelectYear)
Click the Picklist icon to select the Year for which to print a calendar.
DeletePrint Detail Line (HouseholdCalendar_PrintDetailLine)
The Household Calendar Report always generates as if" the Print Detail Line field is set to Yes. Future enhancement will enable you to remove the detail line when desired.
Detail Line includes the Facility location for Activity Enrollments Court Reservations Facility Reservations League Registrations and Trainer Reservations.
Note: If the status of a facility reservation is NOT 'Firm ' then the status will print (Tentative = (t) Hold = (h)) in front of the facility ID print description.
Also if the status of a rental is 'waitlist' or the status of the trip is 'waitlist' then (wl) will print in front of the rental item or trip description.
Detail Line prints for Expiring Pass Memberships (i.e. Pass Number and Pass Type) Rentals (i.e. Ending Date/Time) Ticketed Events (i.e. Ticket Type) Trip Bookings (i.e. Return Date/Time) and Tee Times (i.e. Golf Course).
DeletePrint Waitlisted Items (HouseholdCalendar_PrintWaitlist)
Expand the Drop-down list and select whether to print information for family members who are part of an activity waitlist.
DeletePrint End Times If Applicable (HouseholdCalendar_PrintTimes)
The Household Calendar Report always generates as if" the Print End Times If Applicable field is set to Yes. Future enhancement will enable you to remove end times when desired.
End times are included for Activities Facilities Rentals Trips Courts and Leagues. End times are NOT shown for Expiring Pass Memberships Tee Times and Ticketed Events.
DeleteFile Format (HouseholdCalendar_FileFormat)
Expand the Drop-down list and select the desired output format. The Outlook formats generate an .ICS file extension which you might import into: Microsoft Outlook, Google Calendar, or Apple iCalendar.
Delete