The Sites Management program allows you to add, update, clone, and delete Site Codes. Site Codes can be linked to the Data Access profile, which allows you to set read/write/view permissions to users by table. These component parts then allow users to choose their Site assignment at login and then see only the tables and records they need to see. Site Codes can also be used as reporting filters. For example, your Parks Department has two large parks, each with numerous facilities. It also has a golf course. Site Management allows you to build a "Site" for each park and the golf course. The Data Access profile allows you to grant access to the various records at each site, so users logging into Park A will see only the facilities, activities, etc. at Park A. Users logging into Park B will see only what they need to see at Park B, and so on.
Note: Site Management is also used in US Military Morale, Welfare, and Rec (MWR) and CYMS Databases for both site assignment at login and reporting, as described above.
See Also: Topic Doc - Enterprise Site Management.
SASiteMain_Tab1
Sites (SASiteMain_DataGrid)
The Sites Management DataGrid lists all the sites currently established in your system. Scroll up/down to view the sites or scroll left/right to view additional details.
DataGrid column sort options allow you to customize the view as desired. Click here for a full description of RecTrac DataGrids.
Buttons on the screen…
Click Add to continue to the Site Update screen to create a new Site.
Highlight/select an existing record and click Change to continue to the Site Update screen to update information for a Site.
Highlight/select an existing record and click Delete to remove it from the database.
Highlight/select an existing record and click Clone to continue to the File Maintenance Clone program to clone the selected Sites.
Select/Highlight a record in the DataGrid and click More • Audit Info to continue to the Audit Log Inquiry program for that particular record. The Audit Log Inquiry screen is "read only" and displays all file management updates to the record you selected.
Note: This button is available only on the true File Management Main DataGrid to which it is linked. For example if you are running an activity report and click the Picklist icon to select a range of activity sections you will not see this button on the Activity Section Management DataGrid that appears. However if you go to the actual Activity Section Main File Management DataGrid then you will see it.