Problem
How do you update a Member's Credit Book balance in 3.1?
Solution
To Update a Member's Credit Book Balance in RecTrac 3.1
1. Go to Management Ribbon Golf Management Credit Book Management.
2. Lookup and select the Member in the Credit Book Maintenance Lookup field.
Note: The Credit Book Maintenance Family Member DataGrid lists only those Family Members who are eligible for Credit Book. To be eligible for Credit Book, a Family Member must have the Allow Credit Book option enabled. In the Default VSI Design, this setting is maintained in Family Member Update Member Details Additional Settings.
3. The Family Member's Current Balance, if any, will appear in the corresponding field.
Enter the amount of the Credit Book adjustment in the Change Amount field.
- To Increase the amount of a member's Credit Book, enter a positive value equal to the amount by which you wish to increase the Credit Book. For Example: A member's Current Balance is $50.00. You wish to make the Current Balance $100.00. You would enter '50.00' in this field.
- To Decrease the amount of member's Credit Book, enter a negative value equal to the amount by which you wish to reduce the Credit Book. For Example: A member's Current Balance is $50.00. You wish to zero-it out. You would enter '-50.00' in this field.
4. Enter a note in the Reference field to explain, if desired. This note will appear in the Credit Book history.
5. Expand the Drop-down list and select the Payment Code you wish to use to record the adjustment. VSI recommends using a Miscellaneous Type code.
- When you Process a Credit Book adjustment, entries are made to the GL and Cost Center (if any) accounts listed in their respective fields on the Static Parameters profile Financial Settings group.
- The Credit Book Payment Code Type does NOT appear in this list. Credit Book Payment Codes are designed for tracking Credit Book payment transactions, such as recording a Member's purchases made with Credit Book funds.
6. Leave other fields at their default value.
7. Click Process to complete the action. The family member's Credit Book balance will be adjusted accordingly. You will be returned to the Family Member Lookup screen where you can repeat this process or Exit back to the main menu.
Note: At this time, there is no 'Bulk Purge' for Credit Book balances. To purge/initialize/zero out a member's Credit Book balance, use this program and zero-out the balances member by member using the steps outlined above.