3.1 Allowing Patrons to Reserve Space at your Facilities as you Open for Business post COVID-19
Default Subject
Question
We are preparing to open some of our facilities and have concerns about social distancing and capacity limits in the post-COVID days. Is there a way we can leverage RecTrac 3.1 to help us ensure capacity limits are not exceeded at any given time when people are in our facilities and other spaces?
Answer
Yes! In response to regulations for re-opening facilities across the country, we have come up with a couple options to allow patrons to reserve time at your facilities while allowing you to adhere to capacity limits. One option is to use the Activity module; the other is to use Trips.
Activity
With the Activity Module, you can build an activity for each space you wish to use upon reopening. After building the activity, create a section under it for each time block, and set the section to "Enroll by Day." To reserve a time slot, patrons simply register for the section on the day(s) they want. Guest registration is not allowed with this solution. Patrons must have a household in your RecTrac database or they must create a new one before they can register.
Trips
With the Trip Module, you can build a trip for each space you wish to use upon reopening. After building the base trip, use the Bulk Create utility to make a new trip for each time block on each day going forward into the future. To reserve a time slot, patrons simply register for the trip(s) they want. Guest registration is allowed with this solution.
Review the Document
Click here to review the document. This document includes basic set up steps for the solutions noted above. It also contains a long list of Questions and Answers from RecChat: Online Reservations during COVID, which was held on 04 June 2020.