The GL Code Maintenance program allows you to add, update, delete, and clone GL Codes. General Ledger Codes are used to group like transactions together for financial reporting purposes. These codes are linked to a corresponding general ledger account number so that the reports can perform a seamless translation from code related information to account related information. These codes store week-to-date, month-to-date, and year-to-date income and expense figures.
SAGLCodeMain_help_Tab1
General Ledger Codes (SAGLCodeMain_help_DataGrid)
The GL Code Management DataGrid lists all the GL Codes currently established in your system. Scroll up/down to view the GL Codes or scroll left/right to view additional details.
DataGrid column sort options allow you to customize the view as desired. Click here for a full description of RecTrac DataGrids.
Buttons on the screen…
Click Add to continue to the GL Code Update screen to create a new GL Code.
Highlight/select an existing record and click Change to continue to the GL Code Update screen to edit the selected GL Code.
Highlight/select an existing record and click Delete to remove it from the database.
Note: Financial information for the GL Code must be purged.
Highlight/select an existing record and click Clone to continue to the File Maintenance Clone program to clone the selected GL Code.
Click More • Export to continue to the File Maintenance Export screen where you can select records in the DataGrid to export. The export creates an XML file which can be viewed/saved from the Document Center.
The export/import process provides an easy way to move records between RecTrac databases if necessary.
Note: This program does not export linked tables so Fees/Rules/Questions do not get exported; this exports only the Management record itself.