The Holiday Update Core Settings screen allows you to add a new Holiday or update an existing one. Holiday Codes can be up to 30 alpha-numeric characters in length.
Note: Field names on the screen with red labels* are required by the screen design you are using. Mandatory fields in the default Vermont Systems design are noted where appropriate. Your design and mandatory fields may vary.
Holiday Dates link to Holiday System Codes and are used to "close" Facilities, ensure Activity "skip" Dates, disallow reservations and bookings and etc….
Creating and implementing Holiday Dates in RecTrac is a three-step process that involves creating Holiday System Codes, creating Holiday Codes and creating and linking Disallow Rules for Holidays and/or adding Holiday Dates to Activities.
For Example: To close your department for New Year's Day, you would:
- Create a Holiday System Code. This can be something specific, such as New Year's Day or something more generic, such as Holiday.
- Create a Holiday Code for "New Year's Day" and link your Holiday System Code to it. The date you select for the Code you create here will be the date on which your department observes the Holiday. For Example: January 01, 20xx, where "xx" is the appropriate calendar year.
- Create a Disallow Rule using Item Holiday as your Criterion. Link your Holiday System Code for New Year's Day to the Rule, and link the Rule to your Facilities to "close" them. If all your facilities are closed, VSI recommends linking the Rule at the Facility Module Management level of hierarchy.
and/or
Add Holiday Dates to your Activity Sections to create "skip dates."
Note: Holiday Management Codes are good for one date only, so a new Code must be made each year for all recurring holidays that you observe. For Example: New Year's Day is a recurring Holiday at your department. A separate New Year's Day Holiday Code must be made each year (i.e. New Year's Day 20xa, New Year's Day 20xb, New Year's Day 20xc, etc…). Whether you choose to look ahead in the calendar and make Codes for multiple years in one sitting or whether you choose to make Codes once a year for the coming year is up to your department policy.
See Also: System Holidays for basic step-by-step instruction.
From the bottom of the screen…
Click Save to save your changes. You will be returned to the Holiday Management DataGrid.
Click Cancel to return to the Holiday Management DataGrid without saving your changes.
SAHOLIDAYUpdate_Tab1
Holiday Date (SAHOLIDAY_HolidayDate)
If you are updating an existing Holiday you will not visit this field.
Click the Calendar icon to select the exact date on which your department is observing this Holiday. For Example: January 01 20xx where "xx" is the appropriate calendar year.. If the Holiday falls on a date when your department is naturally closed and you observe the Holiday on an alternate day of the week you would enter that date instead. For Example: New Year's Day falls on a Sunday when your department is naturally closed. You're observing the Holiday on Monday thereby creating a "long weekend." You would enter January 02 20xx in this field.
This is a mandatory field for the default VSI RecTrac Design. Your Design and setup may vary.
DeleteHoliday Code (SAHOLIDAY_HolidayCode)
If you are updating an existing Holiday you will not visit this field.
If you are creating a new Holiday click the Picklist icon to select the Holiday Code that best corresponds with this date. This is a mandatory field for the default VSI RecTrac Design. Your Design and setup may vary.
How you manage Holiday Codes in RecTrac is up to your department policy. For Example: You may opt to have a day-specific Holiday Code for each Holiday you observe such as a Code for "New Year's Day another Code for Independence Day and etc…, or you may opt to have a single Holiday Code only, such as Holiday for all the Holidays you observe throughout the year.
Note: Holiday Codes are maintained in System Code Management. Type = Holiday.
Employee Holiday? (SAHOLIDAY_EmployeeHoliday)
Select this option if this is an employee holiday.
DeleteNo Facility Reservations? (SAHOLIDAY_NoFacilityReservations)
Select this option if your facilities are closed on this Holiday and facility reservations are disallowed, programs will not meet, etc…
Note: To "close" facilities and/or courts and/or golf courses for a Holiday (i.e. to disallow reservations and/or court/tee time bookings) create and link a Disallow Rule using Item Holiday as the Criterion. Consider linking this Rule at the Facility Module level of hierarchy if all of your facilities and golf courses are closed on your Holidays. For Example: If your Facilities are closed on Holidays you would go to Module Management and link your Disallow Rule to the Facility Module record.
See Also: System Holidays for basic step-by-step instruction.
GolfTrac Holiday? (SAHOLIDAY_GolfTracHoliday)
Select this option if your golf courses will be open on this holiday but you wish to charge holiday rates.
Holdiay rates are handled through Fees and Rules.
Delete