Changing Activity Season and Year in RecTrac 3.1
Problem
In Section Maintenance, we have several Activities entered with an incorrect Season and Year. Some just the Season, some just the Year, and some both. I was thinking that I could change in Bulk, but neither is an option.
Can you advise a solution?
Solution
This is correct. Bulk Change does not offer options for Section and Year in Activity Section Update.
If you are running RecTrac 3.1.05.08 or greater, you can change the Season and Year on the Activty Section, itself, in Activity Section Update.
If you are running RecTrac 3.1.05.07 or previous, your best option is to use the Code Conversion program (Management Ribbon System Management Misc Management Group) and select Section as your Process Option.
The Code Conversion program allows you to convert various codes in RecTrac, such as Activity Codes, Pass Codes, GL Codes, Payment Codes, etc...
Note: To convert a Season and/or Year only, convert the existing Section Code to a new Section with a new Season Code and then convert the new Section back to the original Section Code. This is a current processing limitation.
For Example: Original Section and Season are 123456_A / Summer 2016. You want to change the season to Fall. You would convert 123456_A / Summer 2016 to 123456_Z / Fall 2016 and then convert 123456_Z / Fall 2016 to 123456_A / Fall 2016..
Notes about the Code Conversion Program
1. The program converts codes only; it does not convert descriptions. It converts the code on the Table from which it is called and also updates the code anywhere it is linked.
2. The program will not allow you to convert a code ID to a 'new' code if a code of the same ID already exists on the table. For Example: You cannot convert Cost Center Code 'POOL' to 'GYM' if you already have a Cost Center Code of 'GYM.'