The Credit Card Terminal allows you to perform a manual settlement for credit card transactions via one of the External Redirect Interface (ERI) options offered by VSI. In order to process manual settlements, the Settlement Option on your Credit Card profile(s) must be set to Manual.
The Select Merchant(s)… field at the top of the screen displays summary totals for Credit Card transactions awaiting action once you have selected your Merchants and clicked the Settlement Totals button.
The Transaction DataGrid displays credit card transaction performed within your Merchant and Date/Time Range that are awaiting settlement. Scroll up or down or left and right to view the information. Masked credit card information as returned from your credit card processor is displayed. No credit card information is stored within the RecTrac database.
From the bottom of the screen…
Click Process to perform the settlement. Credit Card transactions in the DataGrid on the lower portion of the screen will settle.
Highlight/select a Credit Card transaction in the DataGrid and click Delete to remove it from the DataGrid. The transaction will not be settled.
Highlight/select a Credit Card transaction in the DataGrid and click View Transaction Detail to continue to the Credit Card Terminal Details screen where you can view Response information from your credit card processor for the transaction you selected.
Click Schedule to have this process run at regular intervals. You will continue to the Schedule Generator screen.
To Run a Credit Card Settlement
- Click the Combo Box icon for the Available Merchants field and select the merchant(s) for which you wish to manual-settle transactions.
- Enter the range of transaction dates and time for which you wish to auto-settle transactions and click the Filter button. Transactions linked to the merchant(s) you selected will appear in the DataGrid at the bottom of the screen.
- (Optional) Click Settlement Totals to see a summary total section at the top of the screen.
- Review the transactions. Highlight/select transactions in the DataGrid and click Delete to remove them, if necessary.
- Ensure your Action Type is "Perform Settlement."
- Click Process when ready to run the settlement.
- Choose your output option from the Information screen and click Yes - Process Settlement
- Click Close and exit the program. The Credit Card Settlement Journal will print as a by-product.
Click here to See a Sample Settlement Journal.
See Also: Topic Doc - PlugNPay WebXPress
CreditCardTerminal_Tab1
(CreditCardTerminal_InfoBox)
This field displays summary totals for Credit Card transactions awaiting action once you have selected your Merchants and clicked the Settlement Totals button.
DeleteAvailable Merchants (CreditCardTerminal_Merchants)
Click the Combo Box icon and select the Credit Card Merchants (i.e. the Credit Card profiles) for which you wish to see and settle transactions.
Press and hold the <CTRL> key and click with your mouse to multi-select.
In order for Credit Card profiles to appear in this picklist,
- The Settlement Type on the Credit Card profile must be set to Manual.
- Additional Credit Card profiles, other than the one your User ID is linked to, must be linked in the Managed Profiles field of your Credit Card profile.
Action Type (CreditCardTerminal_ActionType)
Accept the default entry (Perform Settlement) or expand the Drop-down list to choose another option, if desired.
Note: Perform Settlement is currently the only option available in RecTrac 3.1
Begin Date (CreditCardTerminal_BeginDate)
Click the Calendar icon to select the Beginning Date for which you wish to view Credit Card transactions. Credit Card transactions within your date/time range for the Merchants selected will appear in the DataGrid when you click the Filter button.
DeleteEnd Date (CreditCardTerminal_EndDate)
Click the Calendar icon to select the Ending Date for which you wish to view Credit Card transactions. Credit Card transactions within your date/time range for the Merchants selected will appear in the DataGrid when you click the Filter button.
DeleteBegin Time (CreditCardTerminal_BeginTime)
Accept the default entry (Midnight) or click the Clock icon to select the Beginning Time for which you wish to view Credit Card transactions. Credit Card transactions within your date/time range for the Merchants selected will appear in the DataGrid when you click the Filter button.
DeleteEnd Time (CreditCardTerminal_EndTime)
Accept the default entry (Midnight) or click the Clock icon to select the Ending Time for which you wish to view Credit Card transactions. Credit Card transactions within your date/time range for the Merchants selected will appear in the DataGrid when you click the Filter button.
DeleteDetail Records (CreditCardTerminal_DataGrid)
The Credit Card Terminal DataGrid displays all credit card transactions that meet your search parameters.
Click here for a full description of RecTrac DataGrids.
Highlight/select a Credit Card transaction in the DataGrid and click Delete to remove it from the DataGrid. The transaction will not be settled.
Highlight/select a Credit Card transaction in the DataGrid and click View Transaction Detail to continue to the Credit Card Terminal Details screen where you can view Response information from your credit card processor for the transaction you selected.
Delete