The Golf Course Maintenance program allows you to add new, update existing, delete, and clone Golf Courses.
Note: Field names on the screen with red labels* are required by the screen design you are using. Mandatory fields in the default Vermont Systems design are noted where appropriate. Your design and mandatory fields may vary.
From the bottom of the screen...
Click Save to save your changes. You will return to the Golf Course Management DataGrid.
Click Cancel to return to the Golf Course Management DataGrid without saving your changes.
Click Previous or Next to continue to the next tab on this screen. (i.e. If you are on the Core screen, click Next to continue to the Tee Time Rule screen.)
Core
Site Code (GRCourse_SiteCode)
When Enterprise Site Management is enabled on your License profile this field is mandatory.
Select the Site Code for this item. Sites are business segments within an enterprise organization. Associating a Site with items allows for reporting on item availability and transaction history by business segment.
Site records are maintained in Site Management.
DeleteSite Area (GRCourse_SiteArea)
You will not visit this field.
This field displays the Site Area for the Site linked to this item. The Site Area on the item is updated automatically when a Site Code is linked to an item or if the Site Code is changed.
Site Areas are maintained in System Code Management. Type = Site Area. They are linked to Sites in Site Management.DeleteSite Category (GRCourse_SiteCategory)
You will not visit this field.
This field displays the Site Category for the Site linked to this item. The Site Category on the item is updated automatically when a Site Code is linked to an item or if the Site Code is changed.
Site Category Codes are maintained in System Code Management. Type = Site Category. They are linked to Sites in Site Management.
DeleteGolf Course (GRCOURSE_GolfCourse)
Enter the Golf Course number in this field. This field is numeric only and will accept a value 1 - 999999999. This is a mandatory field for the default Vermont Systems design. Your design and setup may vary.
If you are updating an existing Golf Course you will not visit this field.
DeleteStatus (GRCOURSE_RecordStatus)
Click the Drop-down List icon to select the status of your Golf Course.
- Active
- Inactive
- Default - See below for a description
- Deleted - See below for a description
Default Status
Default" status allows you to create exact-copy records upon clicking the Add button from the File Management DataGrid for this module and selecting one of existing Default Options (provided at least one exists). This creates an exact copy of the "Default" record with exception that the copy's Record Status is Active instead of Default. This allows you to save substantial time when adding new records to your database since all settings on all panels (Core Settings Additional Settings etc.) and tabs (Core Fees* Rules* Questions Comments etc.) will be copied from the default record.
"Default" status records to do not show up in Daily Processing DataGrids. You cannot register for reserve or purchase a "default" record. They exist for the purpose of being copied only. If at any time you change the status of a default record to "Active" or "Inactive it will become a regular record" in your database and thus appear in Daily Processing DataGrids.
Options for adding default records are maintained on the Permissions profile Default Record Permissions Group.
* Separate default records for fees and rules can be created as well in their respective File Management program. Permissions must be set to add a Default Record and once added the default record can be linked as needed to any module.
DeletePermissions (GRCOURSE_Permissions)
Click in the Combo Box icon to select the Permissions code(s) you want to apply to this Golf Course.
Permissions allow you to control which users can view, add, modify, and/or delete records on browsers and picklists, etc. These are called Access Rights and they are maintained on the Table Permissions tab of the Permissions profile
Note: You can leave this field blank if desired. When this field is blank the system skips the Permissions check for this record. In that event all users will have access to this record provided their Access Rights for the module allow for it.
Name (GRCOURSE_Name)
Enter the name of your Golf Course want it to appear on your receipts, reports and on various screens throughout RecTrac. This field will accept up to 100 alpha-numeric characters.
DeleteMaximum Players (GRCOURSE_MaxPlayers)
Enter the maximum number of players that you will allow per tee time on this golf course. The value you enter in this field determines the number of tee slots per tee time that display on the Tee Sheet.
DeleteTurn Time (GRCOURSE_TurnTime)
If allowing 18-hole play, enter the approximate amount of time in minutes that you expect a group of players to reach the mid-way point of their round at this golf course. On a standard 18-hole golf course, this is the anticipated amount of time it should take players to get through the Front 9 and be ready to tee off on the 10th Hole after stopping at the Club House.
For Example: '90' if you expect an 18-hole round of golf to take approximately three (3) hours or '120' if you expect an 18-hold round of golf to take approximately four (4) hours.
Note: This field must be populated in order to generate Cross Over Tee Times.
Daily Pass (GRCOURSE_DailyPass)
Click the Combo Box icon to select the Daily Play Pass Type(s) that you wish to use as the default pass type for non-members/daily players at this golf course. Multiple selection is allowed.
Daily Passes must also be listed on the Visit Profile you will use for this Golf Course.
DeleteNine Hole Course? (GRCOURSE_NineHoleCourse)
Select this option in the event this Golf Course consists of nine (9) physical holes only.
DeleteLinked Service Items (GRCourse_LinkedServiceItems)
Click the Picklist icon to select any additional Service Items you wish to add to the Shopping Cart automatically when a Tee Time for this golf course is generated.
Any Service Item linked here will be added to the Shopping Cart automatically upon selection thus saving you/your clerks time from having to select other mandatory items.
For Example: You require all golfers to ride in a cart at your golf course. You could link your Golf Cart Service Item here. When a golfer check in the Cart (and its applicable fees) will be added to the sale automatically. Prior to completing the sales the clerk can then add any supplemental items that the golfer may want such as a sleeve of balls tees a glove etc….
Optionally: If using either (or both) of the Autocreate options on the Golf profile (Autocreate Visits for Greens Fee Purchase or Autocreate Green Fees on Visits) you can populate this field with the Greens Fees Service Item(s) you use to track your Greens Fees sales.
DeleteMember Pass (GRCOURSE_MemberPass)
Click the Combo Box icon to select the Member Pass Type(s) that you wish to use as the standard pass type(s) for members at this golf course. Multiple selection is allowed.
Passes must also be listed on the Visit Profile you will use for this Golf Course.
DeleteFacility Location (GRCOURSE_FacilityLocation)
Click the Picklist icon to select the Facility Location you wish to link to the Golf Course. A valid facility location is required to run golfer check-in by membership pass via Visit Processing.
Note: Employees who log into RecTrac at this golf course to check golfer in process receipts etc... should have the same Facility Location listed here linked to their Location profile.
Bag Tag Template (GRCOURSE_BagTagTemplate)
Click the Picklist icon to select the Bag Tag template you wish to use for this golf course. Bag Tags can be pre-printed and given to golfers at the time of payment or they printed on demand from the Pro Shop, if desired.
See Also: Topic Doc - Template Design Studio.
DeleteTee Time Waiver Code (GRCourse_WaiverCode)
Click the Picklist icon to select the Tee Time Waiver for this Golf Course, if desired.
The Waiver Letter that you select can be printed along with the receipt when this item is purchased. Waivers also be can linked to Households or individual Family Members, if desired.
Waiver letters are managed in Letter Group Management. Code Type = Point of Sale Waiver.
See Also: Topic Doc - Linking Household and Family Member Documents
DeleteDisplay Golf Course On Web (GRCOURSE_DisplayOnWeb)
Expand the Drop-down list and determine whether you wish to display this Golf Course and its Tee Times in WebTrac.
DeleteKeyword Search (GRCOURSE_KeywordSearch)
Enter any keywords you want to link to this Golf Course. Patrons using WebTrac can search for Golf Courses using keywords.
Keywords may be space-delimited (i.e. Golf Course Country Club Links) or delimited with a comma and a space (i.e. Golf, Course, Country, Club, Links).
DeleteCourse Image (GRCOURSE_CourseImage)
Browse to and select the image you want to associate with this file management record when it is being displayed in WebTrac or when it is printed on reports or in brochures, if applicable (i.e. the image you want to use for this section, or this pass, or this facility, etc. Allowed file formats include: .jpg, .bmp, .png .gif.
Upon selecting the image, the system will prepend the file name with \WebTracimages\. For example, your image name is MyActivity.jpg and it is stored in C:\temp on your workstation. When you select that image, this field will fill with: \WebTracimages\MyActivity.jpg
Leave this field blank if you don't want an image to display in WebTrac or on reports and brochures.
Images used for WebTrac must also be stored in the \images folder on your web server else they will not display in WebTrac. So if you wanted the MyActivity.jpg" image from the example to display in WebTrac then you would need to have the image in this field and you also would have to copy the "MyActivity.jpg" to the \images folder on your web server as well.
Note for Vermont Systems-Fully Hosted and Vermont Systems-Web Only Hosted Customers: The Vermont Systems Hosted team maintains your web server so any images you want displayed in WebTrac need to be sent to them. Select the image you want to display in this field as outlined above and then email a copy of your WebTrac image to HostedServices@vermontsystems.com. The Vermont Systems Hosted team will place the image in the \images folder on your web server. Contact the Hosted team for further information/instruction if needed.
What Size Should Your Images Be?
By default WebTrac displays thumbnail images at 165 (width) x 110 (height) pixels. Images in the \images folder get resized automatically upon display in WebTrac. Click-able images such as those used for facilities will display at their actual/true/full size when a patron clicks the thumbnail to enlarge the image.
When selecting images for display in WebTrac Vermont Systems recommends the following for best results:
- Pre-size your images to dimensions that are directly proportional to 165x110. When sized proportionately your image will not lose aspect ratio and appear skewed when reduced and displayed in the thumbnail.
- Keep the file size of your images at or below 100kb. When patrons use WebTrac the images linked to your items must be downloaded to the patron's browser. Larger images tax your web server far more than smaller ones and result in longer/slower page loading time on the patron's browser.
Allow Tee Times Via TeleTrac? (GRCOURSE_AllowTeeTimesViaTeleTrac)
Select this option to allow tee times on this course to be made via TeleTrac.
DeleteTee Description 1 (GRCOURSE_TeeDescription1)
Enter the Tee Description for this set of tees on your Golf Course.
For Example: White, Blue, Red, Men's, Ladies, Youth, etc...
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteCourse Length 1 (GRCOURSE_CourseLength1)
Enter the course length in Yards for this set of tees on your Golf Course.
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteCourse Rating 1 (GRCOURSE_CourseRating1)
Enter the Scratch Golfer's USGA Course Rating for this set of tees on your Golf Course.
The USGA Course Rating is the evaluation of the playing difficulty of a course for scratch players under normal course and weather conditions. Course rating is expressed in strokes and decimal fractions of a stroke, and is based upon yardage and other obstacles to the extent that they affect the scoring ability of a scratch player.
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteSlope Rating 1 (GRCOURSE_SlopeRating1)
Enter the USGA Slope Rating. for this set of tees on your Golf Course.
The USGA Slope Rating is the USGA's measure of the relative playing difficulty of a course for players above scratch, whereas Course Rating is based solely on difficulty for the scratch player.
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteTee Description 2 (GRCOURSE_TeeDescription2)
Enter the Tee Description for this set of tees on your Golf Course.
For Example: White, Blue, Red, Men's, Ladies, Youth, etc...
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteCourse Length 2 (GRCOURSE_CourseLength2)
Enter the course length in Yards for this set of tees on your Golf Course.
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteCourse Rating 2 (GRCOURSE_CourseRating2)
Enter the Scratch Golfer's USGA Course Rating for this set of tees on your Golf Course.
The USGA Course Rating is the evaluation of the playing difficulty of a course for scratch players under normal course and weather conditions. Course rating is expressed in strokes and decimal fractions of a stroke, and is based upon yardage and other obstacles to the extent that they affect the scoring ability of a scratch player.
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteSlope Rating 2 (GRCOURSE_SlopeRating2)
Enter the USGA Slope Rating. for this set of tees on your Golf Course.
The USGA Slope Rating is the USGA's measure of the relative playing difficulty of a course for players above scratch, whereas Course Rating is based solely on difficulty for the scratch player.
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteTee Description 3 (GRCOURSE_TeeDescription3)
Enter the Tee Description for this set of tees on your Golf Course.
For Example: White, Blue, Red, Men's, Ladies, Youth, etc...
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteCourse Length 3 (GRCOURSE_CourseLength3)
Enter the course length in Yards for this set of tees on your Golf Course.
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteCourse Rating 3 (GRCOURSE_CourseRating3)
Enter the Scratch Golfer's USGA Course Rating for this set of tees on your Golf Course.
The USGA Course Rating is the evaluation of the playing difficulty of a course for scratch players under normal course and weather conditions. Course rating is expressed in strokes and decimal fractions of a stroke, and is based upon yardage and other obstacles to the extent that they affect the scoring ability of a scratch player.
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteSlope Rating 3 (GRCOURSE_SlopeRating3)
Enter the USGA Slope Rating. for this set of tees on your Golf Course.
The USGA Slope Rating is the USGA's measure of the relative playing difficulty of a course for players above scratch, whereas Course Rating is based solely on difficulty for the scratch player.
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteTee Description 4 (GRCOURSE_TeeDescription4)
Enter the Tee Description for this set of tees on your Golf Course.
For Example: White, Blue, Red, Men's, Ladies, Youth, etc...
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteCourse Length 4 (GRCOURSE_CourseLength4)
Enter the course length in Yards for this set of tees on your Golf Course.
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteCourse Rating 4 (GRCOURSE_CourseRating4)
Enter the Scratch Golfer's USGA Course Rating for this set of tees on your Golf Course.
The USGA Course Rating is the evaluation of the playing difficulty of a course for scratch players under normal course and weather conditions. Course rating is expressed in strokes and decimal fractions of a stroke, and is based upon yardage and other obstacles to the extent that they affect the scoring ability of a scratch player.
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteSlope Rating 4 (GRCOURSE_SlopeRating4)
Enter the USGA Slope Rating. for this set of tees on your Golf Course.
The USGA Slope Rating is the USGA's measure of the relative playing difficulty of a course for players above scratch, whereas Course Rating is based solely on difficulty for the scratch player.
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteTee Description 5 (GRCOURSE_TeeDescription5)
Enter the Tee Description for this set of tees on your Golf Course.
For Example: White, Blue, Red, Men's, Ladies, Youth, etc...
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteCourse Length 5 (GRCOURSE_CourseLength5)
Enter the course length in Yards for this set of tees on your Golf Course.
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteCourse Rating 5 (GRCOURSE_CourseRating5)
Enter the Scratch Golfer's USGA Course Rating for this set of tees on your Golf Course.
The USGA Course Rating is the evaluation of the playing difficulty of a course for scratch players under normal course and weather conditions. Course rating is expressed in strokes and decimal fractions of a stroke, and is based upon yardage and other obstacles to the extent that they affect the scoring ability of a scratch player.
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteSlope Rating 5 (GRCOURSE_SlopeRating5)
Enter the USGA Slope Rating. for this set of tees on your Golf Course.
The USGA Slope Rating is the USGA's measure of the relative playing difficulty of a course for players above scratch, whereas Course Rating is based solely on difficulty for the scratch player.
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteTee Description 6 (GRCOURSE_TeeDescription6)
Enter the Tee Description for this set of tees on your Golf Course.
For Example: White, Blue, Red, Men's, Ladies, Youth, etc...
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteCourse Length 6 (GRCOURSE_CourseLength6)
Enter the course length in Yards for this set of tees on your Golf Course.
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteCourse Rating 6 (GRCOURSE_CourseRating6)
Enter the Scratch Golfer's USGA Course Rating for this set of tees on your Golf Course.
The USGA Course Rating is the evaluation of the playing difficulty of a course for scratch players under normal course and weather conditions. Course rating is expressed in strokes and decimal fractions of a stroke, and is based upon yardage and other obstacles to the extent that they affect the scoring ability of a scratch player.
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteSlope Rating 6 (GRCOURSE_SlopeRating6)
Enter the USGA Slope Rating. for this set of tees on your Golf Course.
The USGA Slope Rating is the USGA's measure of the relative playing difficulty of a course for players above scratch, whereas Course Rating is based solely on difficulty for the scratch player.
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteTee Description 7 (GRCOURSE_TeeDescription7)
Enter the Tee Description for this set of tees on your Golf Course.
For Example: White, Blue, Red, Men's, Ladies, Youth, etc...
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteCourse Length 7 (GRCOURSE_CourseLength7)
Enter the course length in Yards for this set of tees on your Golf Course.
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteCourse Rating 7 (GRCOURSE_CourseRating7)
Enter the Scratch Golfer's USGA Course Rating for this set of tees on your Golf Course.
The USGA Course Rating is the evaluation of the playing difficulty of a course for scratch players under normal course and weather conditions. Course rating is expressed in strokes and decimal fractions of a stroke, and is based upon yardage and other obstacles to the extent that they affect the scoring ability of a scratch player.
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteSlope Rating 7 (GRCOURSE_SlopeRating7)
Enter the USGA Slope Rating. for this set of tees on your Golf Course.
The USGA Slope Rating is the USGA's measure of the relative playing difficulty of a course for players above scratch, whereas Course Rating is based solely on difficulty for the scratch player.
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteTee Description 8 (GRCOURSE_TeeDescription8)
Enter the Tee Description for this set of tees on your Golf Course.
For Example: White, Blue, Red, Men's, Ladies, Youth, etc...
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteCourse Length 8 (GRCOURSE_CourseLength8)
Enter the course length in Yards for this set of tees on your Golf Course.
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteCourse Rating 8 (GRCOURSE_CourseRating8)
Enter the Scratch Golfer's USGA Course Rating for this set of tees on your Golf Course.
The USGA Course Rating is the evaluation of the playing difficulty of a course for scratch players under normal course and weather conditions. Course rating is expressed in strokes and decimal fractions of a stroke, and is based upon yardage and other obstacles to the extent that they affect the scoring ability of a scratch player.
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteSlope Rating 8 (GRCOURSE_SlopeRating8)
Enter the USGA Slope Rating. for this set of tees on your Golf Course.
The USGA Slope Rating is the USGA's measure of the relative playing difficulty of a course for players above scratch, whereas Course Rating is based solely on difficulty for the scratch player.
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteTee Description 9 (GRCOURSE_TeeDescription9)
Enter the Tee Description for this set of tees on your Golf Course.
For Example: White, Blue, Red, Men's, Ladies, Youth, etc...
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteCourse Length 9 (GRCOURSE_CourseLength9)
Enter the course length in Yards for this set of tees on your Golf Course.
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteCourse Rating 9 (GRCOURSE_CourseRating9)
Enter the Scratch Golfer's USGA Course Rating for this set of tees on your Golf Course.
The USGA Course Rating is the evaluation of the playing difficulty of a course for scratch players under normal course and weather conditions. Course rating is expressed in strokes and decimal fractions of a stroke, and is based upon yardage and other obstacles to the extent that they affect the scoring ability of a scratch player.
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteSlope Rating 9 (GRCOURSE_SlopeRating9)
Enter the USGA Slope Rating. for this set of tees on your Golf Course.
The USGA Slope Rating is the USGA's measure of the relative playing difficulty of a course for players above scratch, whereas Course Rating is based solely on difficulty for the scratch player.
RecTrac allows for up to nine (9) separate Tees, Length, Rating, and Slope per course.
DeleteFees
WildCard Cost Center (GRCourse_WildCardCostCenter)
Select a Cost Center if desired. Fees for this item will be linked to the Cost Center you enter here. The fees being charged for this item can be linked anywhere in fee hierarchy.
Note: Wildcarding of the Cost Center to the Cost Center entered here will occur only if the fee being processed is set to Wildcard Cost Center.
Cost Center hierarchy works as follows:
- If the Wildcard Cost Center? option in the Additional GL Settings group of Fee Update is enabled:
- The Cost Center (if any) linked in the Wildcard Cost Center field on the Fees tab of an item in File Management will be used.
- If no Wildcard Cost Center is linked on the Fees the system will use the Wildcard Cost Center listed on the User's Drawer profile.
- If the Wildcard Cost Center? option in the Additional GL Settings group of Fee Update is NOT enabled the system will use the Revenue Cost Center listed in the Core Settings group on the Fee itself.
- If none of the above no Cost Center will be used.
Fees (GRCourseUpdate_FeeDataGrid)
The Golf Course Update Fees DataGrid allows you to see all applicable fees linked to this Golf Course.
By default, the Golf Course Update Fees DataGrid displays where the Fee is linked, the Linked Description, the Fee Status, Amount, Order, Billing Amount, Default Quantity, Description, Fee Type, Transaction Type, (linked) Criteria Description, (linked) Tax Table, (linked) GL Code, (linked) Cost Center, Total Price Option, Fee Required option, Use Accrual option, (linked) and Fee Group Code, Your set up may vary.
See Also: RecTrac Fees for a detailed description of RecTrac fees setup information and examples.
Buttons on the fee grid…
Click Add and make a selection:
- Add Fee - You will continue to the Fee Detail screen where you may add or change a linked fee using basic options.
- Advanced Fee Add - You will continue to the Fee Update screen where you may add or change a linked fee using advanced options.
Note: Fee Default Record Permissions determine whether or not you receive a Default Record Add pop-up message upon clicking Add Fee and Default Fees by Module determine what default records populate the list.
If you receive the pop-up message asking whether you want to add a --New Blank Record-- then you have Permissions to add "regular" fee records and default fee records to your database. Expand the list and make a selection:
- If you have default fees you may opt to use them if desired.
- If you do not have default fees Vermont Systems recommends choosing --New Blank Record-- as it will create a new fee.
If you do not receive the pop-up you do not have Permissions to add default fee records to your database. You will be adding a new fee record only.
In the standard Vermont Systems design Fee Default Record Permissions are maintained on your Permissions profile • Default Record Permissions group. Default fees are maintained in Fee Management.
The default fees that populate the Drop-down list are maintained in your Rules and Fees profile.
Highlight/select a record click Change and make a selection:
- Change Fee - You will continue to the Fee Detail screen where you may change a linked fee using basic options.
- Advanced Fee Change - You will continue to the Fee Update screen where you may change a linked fee using advanced options.
Click Link Set and make a selection:
- Link Set as Template - You will continue to the Set Maintenance DataGrid where you may select a fee set template to link if desired. When linked as a template any fees in the set can be modified on a case by case basis but changes made to the set in Set Maintenance will not filter down.
- Link Set as Unchangeable - You will continue to the Set Maintenance DataGrid where you may select a fee set to link if desired. When linked as an unchangeable set fees in the set cannot be changed on this screen. However you can make changes to a set in Set Management and those will take effect immediately.
Highlight/select a record and click Delete to remove it from the fees linked to this DataGrid.
Highlight/select an existing record and click Clone to continue to the File Maintenance Clone program where you can clone fees.
Bulk Change is not available from this DataGrid.
Click Export Fees to continue to the File Maintenance Export screen where you can select records in the DataGrid to export. The export creates an XML file which can be viewed/saved from the Document Center.
The Export/Import process provides an easy way to move records between items in your RecTrac database or between separate RecTrac databases if necessary.
Click Import Feesto continue to the File Maintenance Import screen where you can select an XML file containing records you wish to import into this DataGrid.The Export/Import process provides an easy way to move records between items in your database or between separate RecTrac databases if necessary.
DeleteTee Time Rules
Rules (GRCourseUpdate_RuleDataGrid)
The Golf Course Update Rules DataGrid allows you to see all applicable rules linked to this Golf Course that determine how Tee Times can be made and charged.
By default, the Golf Course Update Rules DataGrid displays where the Rule is linked, the Linked Description, the Rule Description, the Rule Status, the Transaction Type, the (linked) Rule Group, the Rule Override Option, the Parent Table and ID, the Clone ID, and the Record Type. Your set up may vary.
See Also: RecTrac Rules for a detailed description of RecTrac rules setup information and examples.
Buttons on the rule grid…
Click Add and make a selection:
- Add Rule - You will continue to the Rule Detail screen where you may add or change a linked rule using basic options.
- Advanced Rule Add - You will continue to the Rule Update screen where you may add or change a linked rule using advanced options.
Note: Rule Default Record Permissions determine whether or not you receive a Default Record Add pop-up message upon clicking Add Rule and Default Rules by Module determine what default records populate the list.
If you receive the pop-up message asking whether you want to add a --New Blank Record-- then you have Permissions to add "regular" rule records and default rule records to your database. Expand the list and make a selection:
- If you have default rules you may opt to use them if desired.
- If you do not have default rules Vermont Systems recommends choosing --New Blank Record-- as it will create a new rule.
If you do not receive the pop-up you do not have Permissions to add default rule records to your database. You will be adding a new rule record only.
In the standard Vermont Systems design Rule Default Record Permissions are maintained on your Permissions profile • Default Record Permissions group. Default rules are maintained in Rule Management.
The default rules that populate the Drop-down list are maintained in your Rules and Fees profile.
Highlight/select a record click Change and make a selection:
- Change Rule - You will continue to the Rule Detail screen where you may change a linked rule using basic options.
- Advanced Rule Change - You will continue to the Rule Update screen where you may change a linked rule using advanced options.
- Link Set as Template - You will continue to the Set Maintenance DataGrid where you may select a rule set template to link if desired. When linked as a template any rules in the set can be modified on a case by case basis but changes made to the set in Set Maintenance will not filter down.
- Link Set as Unchangeable - You will continue to the Set Maintenance DataGrid where you may select a rule set to link if desired. When linked as an unchangeable set rules in the set cannot be changed on this screen. However you can make changes to a set in Set Management and those will take effect immediately.
Highlight/select a record and click Delete to remove it from the rules linked to this DataGrid.
Highlight/select an existing record and click Clone to continue to the File Maintenance Clone program where you can clone rules.
Bulk Change is not available from this DataGrid.
Click Export Rules to continue to the File Maintenance Export screen where you can select records in the DataGrid to export. The export creates an XML file which can be viewed/saved from the Document Center.
The Export/Import process provides an easy way to move records between items in your RecTrac database or between separate RecTrac databases if necessary.
Click Import Rules to continue to the File Maintenance Import screen where you can select an XML file containing records you wish to import into this DataGrid.
The Export/Import process provides an easy way to move records between items in your database or between separate RecTrac databases if necessary.
DeleteQuestions
Questions (GRCourseUpdate_QuestionDataGrid)
The Golf Course Questions DataGrid allows you to see all applicable questions linked to this Golf Course.
The Linked To column displays where Questions are linked. Only those Questions linked at the Golf Course Level can be edited here. Questions linked elsewhere (any Question linked at a different level of hierarchy) appear on the DataGrid, but you cannot edit or remove them from this DataGrid. They appear grayed out."
By default the Golf Course Update Questions DataGrid displays where the Question is linked the Linked Description the Parent Table and ID the Question Text Status Interface Type and Special Question Function if any. Your set up may vary.See Also: RecTrac Questions for a full description RecTrac Questions set up information and examples.
Buttons on the DataGrid…
Click Link Individual Question to continue to the Question Text Management Screen where you may add or change a linked question.
Click Apply Set as Template to continue to the Set Maintenance - Question Set DataGrid where you may select a question set to link as a template if desired. When linked as a template questions in the set can be modified on a case-by-case basis but changes made to the set in Set Management will not filter down.Click Link Set to continue to the Set Maintenance - Question Set DataGrid where you may select a question Set to link if desired. When linked as a set questions in the set cannot be changed from this screen but any changes made to questions in the set in Set Management will take effect immediately.
Highlight/select a record and click Change to continue to the Question Text Management Screen where you can make changes.
Highlight/select a record and click Delete to remove it from the questions linked to this DataGrid.
Highlight/select an existing record and click Clone to continue to the File Maintenance Clone program where you can clone questions.
Bulk Change is not available from this DataGrid.
Click Preview to continue to the Preview Questions screen where you may review all questions that are visible on the DataGrid.
DeleteEmail Features
Email Features (GRCourseUpdate_EmailFeaturesDataGrid)
The Email Features DataGrid allows you to see all applicable email notification criteria linked to this item. Email features/criteria dictate when an email will be sent (upon a purchase, upon a cancellation/return, etc.) and to whom it will go.
By default, the Email Features DataGrid displays the Transaction Type that will result in an email being sent, the Status, (linked) Feature Type, (linked) Feature List, whether to CC a Coordinator option (as applicable), Free Form Contacts, Staff Contacts, Override Text, and Features. Your set up may vary
Buttons on the DataGrid…
Click Add to continue to the Email Features Update Screen where you may add or change a linked email feature.
Highlight/select a record and click Change to continue to the Email Features Update Screen where you can make changes.
Highlight/select a record and click Delete to remove it from the item.
DeleteComments
Brochure Code (GRCOURSE_BrochureCode)
Click the Picklist icon to select the Brochure Code, if any, that you wish to link to this Golf Course from the Comment Code Selection picklist. This comment will print on the Brochure Generator report or on any Custom Brochure you may have purchased. Additionally, it will display on any WebTrac detail searches as well.
Note: If opting to use this field for your WebTrac detail searches then any HTML tags entered here (i.e. <strong>bold tags</strong> <em>italics tags</em> etc…) will be rendered accordingly when viewed in WebTrac.
Brochure Codes are maintained in Comment Code Management. Code Type = Golf Brochure.
DeleteBrochure Text (GRCOURSE_BrochureText)
Enter any additional comments that are specific to this golf course that you want to print on the Brochure or in WebTrac detail searches, if any. Text entered in this field will print in addition to the text from a linked Brochure Code, if any. The text in this field will print regardless of whether a Brochure Code is linked.
Free form comments may consist of up to 30,000 characters. The right-hand side of the field contains a character counter.
Note: If opting to use this field for your WebTrac detail searches then any HTML tags entered here (i.e. <strong>bold tags</strong> <em>italics tags</em> etc…) will be rendered accordingly when viewed in WebTrac.
Receipt Code (GRCOURSE_ReceiptCode)
Click the Picklist icon to select the Receipt Code, if any, that you wish to link to this Golf Course from the Comment Code Selection picklist. This comment will print on receipts generated for this golf course.
Brochure Codes are maintained in Comment Code Management. Code Type = Golf Receipt.
DeleteReceipt Text (GRCOURSE_ReceiptText)
Enter any additional comments that are specific to this Golf Course that you want to print on receipts generated via RecTrac, if any. Text entered in this field will print in addition to the text from a linked Receipt Code, if any. The text in this field will print regardless of whether a Receipt Code is linked.
Free form comments may consist of up to 30,000 characters. The right-hand side of the field contains a character counter.
DeleteWeb Comment Text (GRCOURSE_WebCommentText)
Enter any additional comments that are specific to this Golf Course that you want to print on receipts generated via WebTrac, if any. Text entered in this field will print in addition to the text from a linked Receipt Code, if any. The text in this field will print regardless of whether a Receipt Code is linked.
Free form comments may consist of up to 30,000 characters. The right-hand side of the field contains a character counter.
Note: Any HTML tags entered here (i.e. <strong>bold tags</strong> <em>italics tags</em>etc…) will be rendered accordingly when viewed in WebTrac.