SAProfile_Receipt_Format_Receipt_Format_Help
The Receipt Format profile allows you to define receipt format parameters, such as whether to print: a logo, website information, 40-column or 80-column width, daily comments, phone numbers, etc. The profile also lets you define the default number of receipts that will be printed by transaction type.
Making changes to a profile is an Audited Event. Additionally, Linking, Removing, Purging, and Cloning profiles are also Audited Events.
See Also: Topic Doc - RecTrac Profile Assignments Screen, Hierarchy Guide, and Profile Listing.
See Also: Video - Profile Review
Core Settings
Miscellaneous Comments (SAProfileDetails_MiscComments)
Select the transaction types for which you want to print miscellaneous comments. Generally speaking, miscellaneous comments are the Comment Codes and/or free form text entered in the Comment Code/Text fields on the Comment Tab in <Module> Management. For example, you have Comment Code: AR - Tiny Tot Swim linked to the Comment Code field of your Tiny Tots Swim programs. You have Activity Enrollments selected here. When you process an activity enrollment into a Tiny Tots Swim program, that comment code will print on the receipt.
DeleteCredit Card Remittal Lines (SAProfileDetails_CreditCardRemittalLines)
Select the transaction types for which you wish to print Credit Card Remittal Lines.
Credit Card Remittal lines provide a signature block and payment agreement text on the RecTrac receipt, itself. If you use a separate auth receipt, you can opt to have the patron sign twice or opt not to print the remittal line here.
Delete
Questions And Answers (SAProfileDetails_QuestionsAndAnswers)
Select the transaction types for which you wish to print questions and answers. When you select a module here, any questions linked to an item sold from the module will appear on your receipt. Where the question is linked within question hierarchy does not matter (i.e. Questions can be linked anywhere within a module, from Module Management, to a Type, Sub-Type, or Category within the module, or to an individual item, and still print if the module is selected here).
Regardless of whether you opt to print questions and answers on receipts, the answers are linked to the transaction and stored in your database.
Note: If you update an answer after the transaction has completed and then reprint the receipt, the receipt reprint will NOT contain the new/updated answers. This is because the Receipt Reprint program finds the stored .pdf of the original receipt and reprints that; it does not generate a new .pdf. To have updated answers appear on a receipt, you need to perform another transaction, such as updating fees or changing a reservation, etc. in order to generate a new .pdf.
Delete
Unique Comments Only (SAProfileDetails_UniqueCommentsOnly)
Select the transaction types for which you want to print Unique Comments. Unique comments are printed one time only per receipt. For example, your activities all have the same refund policy linked. When Mrs. Robinson enrolls her two children into Swimming, opting to print Unique Comments will ensure the comment gets printed one time only.
DeletePrint/Email 'Separate Document' Waiver Letters (SAProfileDetails_WaiverLetters)
Select the transaction types for which you want to print waivers/letters that are set to print as a separate document.
Your selection here impacts only those waivers/letters that are set to print as a Separate Document. This setting is maintained in the Receipt Print Option field in Letter Group Update.
Regardless of your choice here, the letter/waiver will be linked appropriately in either Household Documents or Family Member Documents in Household Management.
See Also: Topic Doc - Household and Family Member Documents.Specific Comments (SAProfileDetails_SpecificComments)
Select the transaction types for which you want to print Specific Comments. Generally speaking, specific comments are the Comment Code or Comment Text linked to a specific item, such as a particular Facility or a particular Rental Item, for example. To have these comments printed on receipts, you need to have the appropriate module(s) selected here.
When working with Rental Items, "Specific Comments' also refers to any text in the Completed Comment Text and Start Comment Text fields.
DeleteReceipt Notes (SAProfileDetails_SaleNotes)
Select the modules for which you want to have Receipt Notes printed on the receipt upon completion of a sale.
Whether a Receipts Notes dialog appears during a sale is determined by your setting in the Update Receipt Notes for these Modules field on your Daily Processing profile.
In other words, if you want a Receipt Notes dialog to appear during a sale AND you want those notes printed on the receipt, then you must have the same module selected both in this field and in the Update Receipt Notes for these Modules field on your Daily Processing profile.
DeletePending Fees (SAProfileDetails_PendingFees)
Select the transaction types for which you want to print pending fees. When you select a module here, any pending fees linked to an item sold from the module will appear on your receipt. Where the pending fee is linked within fee hierarchy does not matter (i.e. pending fees can be linked anywhere within a module, from Module Management, to a Type, Sub-Type, or Category within the module, or to an individual item, etc. and still print if the module is selected here).
Notes:
- When using this option, then receipts must be printed at 80-column width, AND the modules you select here must also be listed in the Fee Detail field on this profile.
- Pending fees are configured for each fee via Advanced Fees • Miscellaneous Settings group. Applicable fields for configuring pending fees are the Due Options (Fixed Date, Days After Transaction Date, Days Before Item Begin Date, and Days Before Item End Date) and Due Days.
Refund Now/Void Copies (SAProfileDetails_RefundNowCopies)
Select a value from zero (0) through 15. The value you select is the number of copies, per receipt generated, that will print for Refund Now transactions completed in the module selected.
For example, if you select '2,' for the Activity Registrations module, the system will print two copies of each receipt generated due to a Refund Now transaction for an activity registration function.
DeleteRefund Finance Copies (SAProfileDetails_RefundFinanceCopies)
Select a value from zero (0) through 15. The value you select is the number of copies, per receipt generated, that will print for Refund Finance transactions completed in the module selected.
For example, if you select '2,' for the Activity Registrations module, the system will print two copies of each receipt generated due to a Refund Finance transaction for an activity registration function.
DeleteRefund Apply Copies (SAProfileDetails_RefundApplyCopies)
Select a value from zero (0) through 15. The value you select is the number of copies, per receipt generated, that will print for Refund Apply transactions completed in the module selected.
For example, if you select '2,' for the Activity Registrations module, the system will print two copies of each Refund Apply receipt generated due to a transaction for an activity registration function.
DeleteActivity Registrations (SAProfileDetails_ReceiptCopiesAR)
Select a value from zero (0) through 15. The value you select is the number of copies, per receipt generated, that will print for transactions completed in the module selected.
For example, if you select '2,' for the Activity Registrations module, then the system will print two copies of each receipt generated for an activity registration function.
Note: Receipt copies can also be set by Payment Code, if desired. When printing receipts, the system compares the number in this field to the number of Receipt Copies as identified on the specific Payment Code and uses the higher number. Payment Codes are maintained in Payment Type Management.
Activity Visits (SAProfileDetails_ReceiptCopiesARV)
Select a value from zero (0) through 15. The value you select is the number of copies, per receipt generated, that will print for transactions completed in the module selected.
For example, if you select '2,' for the Activity Registrations module, then the system will print two copies of each receipt generated for an activity registration function.
Note: Receipt copies can also be set by Payment Code, if desired. When printing receipts, the system compares the number in this field to the number of Receipt Copies as identified on the specific Payment Code and uses the higher number. Payment Codes are maintained in Payment Type Management.
Facility Reservations (SAProfileDetails_ReceiptCopiesFR)
Select a value from zero (0) through 15. The value you select is the number of copies, per receipt generated, that will print for transactions completed in the module selected.
For example, if you select '2,' for the Activity Registrations module, then the system will print two copies of each receipt generated for an activity registration function.
Note: Receipt copies can also be set by Payment Code, if desired. When printing receipts, the system compares the number in this field to the number of Receipt Copies as identified on the specific Payment Code and uses the higher number. Payment Codes are maintained in Payment Type Management.
Pass Memberships (SAProfileDetails_ReceiptCopiesPM)
Select a value from zero (0) through 15. The value you select is the number of copies, per receipt generated, that will print for transactions completed in the module selected.
For example, if you select '2,' for the Activity Registrations module, then the system will print two copies of each receipt generated for an activity registration function.
Note: Receipt copies can also be set by Payment Code, if desired. When printing receipts, the system compares the number in this field to the number of Receipt Copies as identified on the specific Payment Code and uses the higher number. Payment Codes are maintained in Payment Type Management.
Delete
Pass Visits (SAProfileDetails_ReceiptCopiesPMV)
Select a value from zero (0) through 15. The value you select is the number of copies, per receipt generated, that will print for transactions completed in the module selected.
For example, if you select '2,' for the Activity Registrations module, then the system will print two copies of each receipt generated for an activity registration function.
Note: Receipt copies can also be set by Payment Code, if desired. When printing receipts, the system compares the number in this field to the number of Receipt Copies as identified on the specific Payment Code and uses the higher number. Payment Codes are maintained in Payment Type Management.
POS Inventory Sales (SAProfileDetails_ReceiptCopiesPSI)
Select a value from zero (0) through 15. The value you select is the number of copies, per receipt generated, that will print for transactions completed in the module selected.
For example, if you select '2,' for the Activity Registrations module, then the system will print two copies of each receipt generated for an activity registration function.
Note: Receipt copies can also be set by Payment Code, if desired. When printing receipts, the system compares the number in this field to the number of Receipt Copies as identified on the specific Payment Code and uses the higher number. Payment Codes are maintained in Payment Type Management.
POS Service Item Sales (SAProfileDetails_ReceiptCopiesPSS)
Select a value from zero (0) through 15. The value you select is the number of copies, per receipt generated, that will print for transactions completed in the module selected.
For example, if you select '2,' for the Activity Registrations module, then the system will print two copies of each receipt generated for an activity registration function.
Note: Receipt copies can also be set by Payment Code, if desired. When printing receipts, the system compares the number in this field to the number of Receipt Copies as identified on the specific Payment Code and uses the higher number. Payment Codes are maintained in Payment Type Management.
POS Ticket Sales (SAProfileDetails_ReceiptCopiesPST)
Select a value from zero (0) through 15. The value you select is the number of copies, per receipt generated, that will print for transactions completed in the module selected.
For example, if you select '2,' for the Activity Registrations module, then the system will print two copies of each receipt generated for an activity registration function.
Note: Receipt copies can also be set by Payment Code, if desired. When printing receipts, the system compares the number in this field to the number of Receipt Copies as identified on the specific Payment Code and uses the higher number. Payment Codes are maintained in Payment Type Management.
Rental Reservations (SAProfileDetails_ReceiptCopiesRN)
Select a value from zero (0) through 15. The value you select is the number of copies, per receipt generated, that will print for transactions completed in the module selected.
For example, if you select '2,' for the Activity Registrations module, then the system will print two copies of each receipt generated for an activity registration function.
Note: Receipt copies can also be set by Payment Code, if desired. When printing receipts, the system compares the number in this field to the number of Receipt Copies as identified on the specific Payment Code and uses the higher number. Payment Codes are maintained in Payment Type Management.
Locker Reservations (SAProfileDetails_ReceiptCopiesLK)
Select a value from zero (0) through 15. The value you select is the number of copies, per receipt generated, that will print for transactions completed in the module selected.
For example, if you select '2,' for the Activity Registrations module, then the system will print two copies of each receipt generated for an activity registration function.
Note: Receipt copies can also be set by Payment Code, if desired. When printing receipts, the system compares the number in this field to the number of Receipt Copies as identified on the specific Payment Code and uses the higher number. Payment Codes are maintained in Payment Type Management.
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Trip Reservations (SAProfileDetails_ReceiptCopiesTP)
Select a value from zero (0) through 15. The value you select is the number of copies, per receipt generated, that will print for transactions completed in the module selected.
For example, if you select '2,' for the Activity Registrations module, then the system will print two copies of each receipt generated for an activity registration function.
Note: Receipt copies can also be set by Payment Code, if desired. When printing receipts, the system compares the number in this field to the number of Receipt Copies as identified on the specific Payment Code and uses the higher number. Payment Codes are maintained in Payment Type Management.
Court Reservations (SAProfileDetails_ReceiptCopiesCR)
Select a value from zero (0) through 15. The value you select is the number of copies, per receipt generated, that will print for transactions completed in the module selected.
For example, if you select '2,' for the Activity Registrations module, then the system will print two copies of each receipt generated for an activity registration function.
Note: Receipt copies can also be set by Payment Code, if desired. When printing receipts, the system compares the number in this field to the number of Receipt Copies as identified on the specific Payment Code and uses the higher number. Payment Codes are maintained in Payment Type Management.
Personal Trainer Reservations (SAProfileDetails_ReceiptCopiesPT)
Select a value from zero (0) through 15. The value you select is the number of copies, per receipt generated, that will print for transactions completed in the module selected.
For example, if you select '2,' for the Activity Registrations module, then the system will print two copies of each receipt generated for an activity registration function.
Note: Receipt copies can also be set by Payment Code, if desired. When printing receipts, the system compares the number in this field to the number of Receipt Copies as identified on the specific Payment Code and uses the higher number. Payment Codes are maintained in Payment Type Management.
League Registrations (SAProfileDetails_ReceiptCopiesLS)
Select a value from zero (0) through 15. The value you select is the number of copies, per receipt generated, that will print for transactions completed in the module selected.
For example, if you select '2,' for the Activity Registrations module, then the system will print two copies of each receipt generated for an activity registration function.
Note: Receipt copies can also be set by Payment Code, if desired. When printing receipts, the system compares the number in this field to the number of Receipt Copies as identified on the specific Payment Code and uses the higher number. Payment Codes are maintained in Payment Type Management.
League Visits (SAProfileDetails_ReceiptCopiesLSV)
Select a value from zero (0) through 15. The value you select is the number of copies, per receipt generated, that will print for transactions completed in the module selected.
For example, if you select '2,' for the Activity Registrations module, then the system will print two copies of each receipt generated for an activity registration function.
Note: Receipt copies can also be set by Payment Code, if desired. When printing receipts, the system compares the number in this field to the number of Receipt Copies as identified on the specific Payment Code and uses the higher number. Payment Codes are maintained in Payment Type Management.
Global (more than 1 module) (SAProfileDetails_ReceiptCopiesSA)
Select a value from zero (0) through 15. The value you select is the number of copies, per receipt generated, that will print for transactions completed in the module selected.
For example, if you select '2,' for the Activity Registrations module, the system will print two copies of each receipt generated due to a transaction for an activity registration function.
Note: The system uses the Global setting in the event a multiple modules are included on the same receipt. For exaple, during the same transaction, Eleanor Rigby purchases a pass membership and enrolls in an activity. The system will use the global receipt setting when determining how many receipts to print because Eleanor's single receipt contains transactions from the Pass Management and Activity Registration modules.
Receipt copies can also be set by Payment Code, if desired. When printing receipts, the system compares the number in this field to the number of Receipt Copies as identified on the specific Payment Code and uses the higher number. Payment Codes are maintained in Payment Type Management.
Print Discounts As Separate Line (SAProfileDetails_PrintDiscountsinPDFSummary)
Select this option to have a Discount Applied line print in the summary section of the receipt. This line will print regardless of whether a discount was applied during the transaction (i.e. if no discount was applied, the summary total will be Discount Applied: 0.00).
Deselect this option to omit the Discount Applied summary line from receipts.
DeleteAlways Print Tax Info (Even If There Is No Tax) (SAProfileDetails_PrintZeroTaxinPDFSummary)
Select this option to have a Total Taxes Paid line print in the summary section of the receipt. This line will print regardless of whether taxes were charged during the transaction (i.e. if no taxes were charged, the summary total will be Total Taxes Paid: 0.00).
Deselect this option to omit the Total Taxes Paid summary line from receipts.
DeleteHousehold Balance Print Option (SAProfileDetails_PrintHouseholdBalance)
Select your option for displaying household balances (credits and/or debits) on receipts. If opting to print household balance, the information appears at the bottom of the receipt, after the Fees Charged and Paid summary section.
- Do Not Print Household Balance - No household balance information will print.
- Full Module Detail - Household balance information will print by module where it exists, and a summary total will appear at the bottom. When using this option, the system lists households credits by module (if they exist) and household balances by module (if they exist) and provides a summary total at the bottom, so a household with a $30.00 credit balance in Activity and a $50.00 due balance in Facility would have a separate line for each balance and then show an Overall Balance of $20.00 due at the bottom.
- Summary - Overall Balance Only - The receipt will include a single line displaying the overall household balance. When using this option, the system subtracts households credits (if they exist) from household balances (if they exist) to provide a summary total, so a household with a $30.00 credit balance in Activity and a $50.00 due balance in Facility would have a single line showing an Overall Balance of $20.00 due.
- Summary - Separate Credit/Debit Balances - The receipt will include two (2) lines, one for Overall Household Credit Balance Available and one for Overall Household Balance Due.
Organization Name (SAProfileDetails_OrgName)
Enter the name of your Organization in this field, if desired. The information you enter here can be used on receipts and reports.
See Also: Organization Name and Address Information on Receipts and Reports for information regarding how RecTrac draws this information.
DeletePrint Web Site Information (SAProfileDetails_PrintWebSiteInfo)
Select this option to have the URL entered in the Website URL field appear on your receipts. Deselect this option if you do not wish to print your URL on receipts.
DeleteWebsite URL (SAProfileDetails_WebSiteURL)
Enter your Website URL in this field.
THEN
Select the Print Web Site Information option to have this URL printed in the header of receipts.
Optionally, you can leave this field blank and not have URL information printed on receipts.
Note: The URL you enter here is text only. It is not a functioning hyperlink. However, web-savvy patrons know they can right-click on the URL (if viewing the receipt in electronic format) and click Open Link.
Phone Types To Print (SAProfileDetails_PhoneTypesToPrint)
Select the phone types you wish to have included on your receipts. The phone numbers that print correspond to phone numbers entered for the household/family member linked to the sale.
Leave this field blank if you do not wish to include any patron phone numbers on your receipts.
Note: Phone number information prints on 'Standard' format receipts only. If printing 'Mailer' format receipts, phone information is not included regardless of the Types selected here. 'Standard' vs. 'Mailer' format is determined on the Receipts as Mailers field of this profile.
Phone numbers are maintained in Household and Family Member Management. Phone Types are maintained in System Code Maintenance.
DeletePrint Tax General Ledger Detail (SAProfileDetails_PrintTaxGLDetail)
Select this option to include a "Sales Tax Summary" at the bottom of the receipt. "Sales Tax Summary" lists GL Code descriptions for taxes charged and the amount. Nothing from the linked tax table is included (i.e. the system does not tell you which tax table was used). The Sales Tax Summary also lists a summary of GL Codes used in the transactions for tax on the receipt, though it does not list each tax detail line item. If no tax is included on the sale, the Sales Tax Summary does not print.
Disable this option if you do not wish to print the Sales Tax Summary.
DeleteConsolidate Tickets of the Same Code (SAProfileDetails_PrintTicketsConsolidated)
Select this option to print a single line for ticket sales of the same Code. For example, a patron purchases 10 tickets for a single event. Rather than print 10 lines (one for each ticket), the system will print one (1) line saying 10 tickets were sold.
Leave this option deselected to skip ticket consolidation on receipts.
Note: This option is designed for POS Ticket sales only and should be deselected for Access Tickets from any module.
Print Signature Lines On Refunds (SAProfileDetails_PrintSigLinesOnRefunds)
Select this option to have signature lines included on transactions that result in a refund.
Deselect this option to omit the signature lines from refund receipts. Refund receipts include Refund Now, Refund Apply, and Refund Finance transactions.
DeletePrint Signature Lines On Balance Due (SAProfileDetails_PrintSigLinesOnBalanceDue)
Select this option to have signature lines included on transactions that result in a household balance being due (i.e. for a receipt where fees were charged but not paid or not paid in full).
Deselect this option to omit the signature lines from balance due receipts.
DeletePrint Access Ticket PIN Numbers (SAProfileDetails_PrintAccessTicketPin)
This field is applicable only if you use Access Tickets
Select this option to have the Access Ticket PIN printed on receipts generated from sales involving access tickets in any module.
De-select this option to skip the printing of the Access Ticket PIN on the receipt. You might disable this option in the event you do not require PIN entry at the time of use/redemption, etc….
Note: This is a system-wide setting for all users linked to this profile. You cannot mix and match whether Access Ticket PINs are printed for one module but not for another. For example, if you do NOT require PIN entry for Access Tickets sold through the Pass module but do require PIN entry for Access Tickets sold through the POS module. You cannot have the system do it both ways. The option is either enabled or it is not. If it is enabled, then PINs will print for all Access Tickets. If it is disabled, then no PINs will print for Access Tickets. To work around this scenario, you would have to create multiple Receipt Format profiles and link them appropriately in the profile hierarchy to achieve your goal.
Print Refund Finance GL Info (SAProfileDetails_PrintGLInformation)
Select this option to have the following text print on any receipt generated by a Refund Finance transaction:
The REVENUE accounts were DEBITED and the CONTROL accounts were CREDITED on the day of the refund.
Finance will have to DEBIT the CONTROL accounts for the amounts listed above after the checks have been written to the customer.
Deselect this option to skip the printing of this text on any receipt generated by a Refund Finance transaction.
DeleteShow Waitlist Number On Receipt (SAProfileDetails_ShowWaitlistNumber)
Select this option to have a patron's Activity Enrollment Waitlist Number printed on receipts.
Leave this option deselected to skip the printing of Waitlist Numbers on Activity Enrollment receipts.
This option is valid for both 80-column and 40-column receipts.
DeleteFinance Department Instructions for 'Refund Finance' GL Info (SAProfileDetails_FinanceDeptInstuctionsRF)
Enter text in this field, as desired. Text entered into this field will print on Refund Finance receipts, below the general ledger and cost center information. This field allows you to enter stock instructions for your Finance Department regarding refund finance procedures. You should try to avoid specific scenarios when entering text, as the same information will appear on every Refund Finance receipt.
DeleteReceipt Language (SAProfileDetails_ReceiptLanguage)
Accept the default entry (VSI Only) or select an alternate Language Code for your receipts. Language files are optional records that allow you to customize the phrases used in the following places, such as RecTrac receipts, WebTrac receipts, and WebTrac screens. Language Codes are maintained in Language Code Management.
- VSI Only - Receipts will use the VSI-Standard Language Code
- Use Household Setting - Receipts will be printed using the Language Code specified on the household, if any. If no Language Code is specified on the household, the system will use VSI-Standard by default.
Note: Language Code is not a field in the standard VSI Design for Household Management. To allow a receipt language other than VSI-Standard for households, you must add that field to your custom screen design. Screen design is maintain in Management Screen Management .
- Fixed Other - Receipts will print in the Language Code you specify. When selecting this option, you must select a Language Code in the Fixed Language field.
Fixed Language (SAProfileDetails_FixedLanguage)
This field is applicable only if your Receipt Language is Fixed Other.
Select the Fixed Other Language Code you want to use for receipts printed from this profile. Language Codes are maintained in Language Code Management.
DeleteMatch WebTrac Language (SAProfileDetails_MatchWebTracLanguage)
Select this option to have WebTrac receipts print using the Language Code that matches the WebTrac patron's, as determined by the Language Code setting on the patron's household.
Notes: Language Code is not a field in the standard VSI Design for Household Management. To allow a receipt language other than VSI-Standard for households, you must add that field to your custom screen design. Screen design is maintain in Management Screen Management.
Further, to use this option, you must have the Language group of your WebTrac Parameters profile set up properly.
Language Code Mode (SAProfileDetails_LanguageCodeMode)
This option should be selected only when setting up or troubleshooting Language Codes in your system.
Non VSI Language Time Format (SAProfileDetails_NonVSILanguageTimeFormat)
If opting to print receipts in a language other than VSI Standard, select the time format you want to use on those receipts.
DeleteNon VSI Language Date Format (SAProfileDetails_NonVSILanguageDateFormat)
If opting to print receipts in a language other than VSI Standard, select the date format you want to use on those receipts.
DeletePrint Installment Bill Detail On (SAProfileDetails_PrintInstallmentBillDetail)
If you run Installment Billing, select how and whether you want to have installment billing detail printed on your receipts. The "details" you wish to print are addressed in the Installment Bill Detail Style field.
- Installment Billing Receipt - Installment billing detail will be printed on Installment Billing receipts only for the service that is being billed. So, for example, the original receipt for a Pass Membership that is installment billed will NOT contain the installment billing detail but all subsequent installment billing receipts will.
- Standard Receipt - Installment billing detail will be printed on Standard receipts only for the service that is being billed. So, for example, the original receipt for a Pass Membership that is installment billed WILL contain the installment billing detail but all subsequent installment billing receipts WILL NOT.
- Both - Installment billing detail will be printed of both types of receipts.
- None - Installment billing detail will not be printed on any receipts.
Installment Bill Detail Style (SAProfileDetails_InstallmentBillDetailStyle)
If you run Installment Billing, select the Detail options you want included.
- Standard (Cumulative Fees Totaled) with Dates - The bill displays cumulative fees totaled (past, current and future) and shows the billing date range.
- Standard (Cumulative Fees Totaled) with NO Dates - The bill displays cumulative fees totaled (past, current and future)only. No dates are included.
- CYMS (Single Bill Amount plus Frequency - No Dates) - The bill displays the amount for the single bill and the frequency of billing.
- Dates Only - The bill displays billing dates and the associated fees for that date.
Detail Display (SAProfileDetails_DetailDisplay)
Select the modules for which you want to include Reservation Detail. Detail information is restricted to Facility and Court reservations at this time.
Reservation detail information includes specific dates, times, and Fee information for each reservation on the receipt. In the case of pattern reservations, each date in the pattern will print as its own individual line item.
Opt not to include Detail to have the receipt print summary information: (Dates, Days, and Time) for each reservation only.
DeleteFee Detail (SAProfileDetails_FeeDetail)
Select the transaction types for which you want to include fee detail.
When opting to print fee detail, a separate "Fee Detail" line item for each fee for an item in the cart is included on the receipt. What fee detail prints is determined by your setting in the Receipt Fee Detail Print Option field in Fee Update.
Opt not to include fee detail to have the receipt display summary information only for each item in the cart. When opting not to include fee detail, the separate "Fee Detail" line does not print.
Notes: If you use the Pending Fees option AND if you have RecTrac modules listed in the Pending Fees field on this profile, then you must also list those same modules in this field in order for the Pending Fee information to print on your receipt.
Receipts As Mailers (SAProfileDetails_ReceiptsAsMailers)
Select the transaction types for which you wish to print receipts in 'Mailer' format.
When printed as a 'Mailer, the patron's name and mailing address information appears on the left side of the header and your department's address information appears on the right.
When printed in 'Standard' format, this information is reversed, and the patron's email address and phone information are included.
Notes: Whether phone number information is included on the 'Standard' receipt is based upon your settings on the Phone Types to Print field of this profile.
If opting to Print for Double Windowed Envelope, this field gets hidden and its settings are ignored. When "Printing for Double Windowed Envelopes," all 80-column receipts are printed as mailers.
Mailer Vertical Start (SAProfileDetails_MailerVerticalStart)
Enter a value in this field, if desired. The value you enter, in pixels, determines the vertical starting point where both your organization's and the patron's name and address information will print on 'Mailer' format receipts. The value determines the vertical offset between the top left corner of the page to the first point of the patron's name and address line.
Generally speaking, a value in the 150-180 range will suffice. Your setup will vary based on such factors as printer and envelope type. To move the text lower on the receipt, increase the value of the number. To move the text higher on the receipt, decrease the value of the number.
Note: If opting to Print for Double Windowed Envelope, this field gets hidden and its settings are ignored. When Printing for Double Windowed Envelopes, you must enter values in the Organization and Customer X and Y value fields and the starting position for your logo (if any) defaults to '0.'.
Mailer Horizontal Start (SAProfileDetails_MailerHorizontalStart)
Enter a value in this field, if desired. The value you enter, in pixels, determines the horizontal starting point where both the patron's name and address information will print on 'Mailer' format receipts. The value determines the horizontal offset between the left edge of the page to the first point of the patron's name and address line.
Generally speaking, a value in the 80-100 range will suffice. Your setup will vary based on such factors as printer and envelope type. To move the text further to the right on the receipt, increase the value of the number. To move the text further to the left on the receipt, decrease the value of the number.
Note: If opting to Print for Double Windowed Envelope, this field gets hidden and its settings are ignored. When Printing for Double Windowed Envelopes, you must enter values in the Organization and Customer X and Y value fields and the starting position for your logo (if any) defaults to '0.'.
Mailer Image Position (SAProfileDetails_MailerImagePosition)
Enter a value in this field, if desired. The value you enter, in pixels, determines the horizontal starting point where your receipt image on 'Mailer' format receipts will be placed in relation to the left edge of your organization's address. When the value is set to '0,' the left edge of your receipt logo and the left edge of your organization's mailing address are the same.
Generally speaking, the value to use is '0.' To move the image further to the right on the receipt, increase the value of the number. To move the text further to the left on the receipt, decrease the value of the number.
Note: If opting to Print for Double Windowed Envelope, this field gets hidden and its settings are ignored. When Printing for Double Windowed Envelopes, you must enter values in the Organization and Customer X and Y value fields and the starting position for your logo (if any) defaults to '0.'.
Print For Double Windowed Envelope (SAProfileDetails_DoubleWindowEnvelope)
Select this option to format all 80-column receipts for Dual Window envelops, where openings appear for both the sender and recipient.
THEN
Enter the 'X' (in from the left) and 'Y' (down from the top) values for your Organization's and your Customer's address position starting point on the receipt in the fields that appear. Values are in pixels.
Note: When this option is selected, the Receipt as Mailer field gets hidden and its settings are ignored. When Printing for Double Windowed Envelopes, all 80-column receipts are printed as mailers.
Organization Mailer X Position (SAProfileDetails_DoubleWindowMailer1XPosition)
This field is applicable only if opting to Print for Double Windowed Envelope.
Enter the 'X' (in from the left) and 'Y' (down from the top) values for your Organization's and your Customer's address position starting point on the receipt. Values are in pixels.
VSI recommends the following, though a certain amount of "trial and error" on your part may be needed for more accurate placement for your envelope stock.
- Organization Mailer X= 80
- Organization Mailer Y = 80
- Customer Mailer X = 100
- Customer Mailer Y = 180
Organization Mailer Y Position (SAProfileDetails_DoubleWindowMailer1YPosition)
This field is applicable only if opting to Print for Double Windowed Envelope.
Enter the 'X' (in from the left) and 'Y' (down from the top) values for your Organization's and your Customer's address position starting point on the receipt. Values are in pixels.
VSI recommends the following, though a certain amount of "trial and error" on your part may be needed for more accurate placement for your envelope stock.
- Organization Mailer X= 80
- Organization Mailer Y = 80
- Customer Mailer X = 100
- Customer Mailer Y = 180
Customer Mailer X Position (SAProfileDetails_DoubleWindowMailer2XPosition)
This field is applicable only if opting to Print for Double Windowed Envelope.
Enter the 'X' (in from the left) and 'Y' (down from the top) values for your Organization's and your Customer's address position starting point on the receipt. Values are in pixels.
VSI recommends the following, though a certain amount of "trial and error" on your part may be needed for more accurate placement for your envelope stock.
- Organization Mailer X= 80
- Organization Mailer Y = 80
- Customer Mailer X = 100
- Customer Mailer Y = 180
Customer Mailer Y Position (SAProfileDetails_DoubleWindowMailer2YPosition)
This field is applicable only if opting to Print for Double Windowed Envelope.
Enter the 'X' (in from the left) and 'Y' (down from the top) values for your Organization's and your Customer's address position starting point on the receipt. Values are in pixels.
VSI recommends the following, though a certain amount of "trial and error" on your part may be needed for more accurate placement for your envelope stock.
- Organization Mailer X= 80
- Organization Mailer Y = 80
- Customer Mailer X = 100
- Customer Mailer Y = 180
Receipt Logo (if uploading an updated logo the filename must be different) (SAProfileDetails_ReceiptLogo)
Browse to and select the logo that you want to print on your receipts. The image you choose can reside on the local workstation or on a network location. Once a receipt is processed using this image. it will be copied to the database and will print on receipts generated from all workstations that use this Receipt Format profile. Do not modify the file location path that gets input.
This field addresses logos for 80-column receipts only. 40-column logo settings are maintained on the 40 Column Logo field in the Condensed (40 Column) Receipt Options group.
Notes:
- Acceptable file types for the logo include .jpg, .bmp, .gif, and .png. VSI advises you to omit any spaces in the file name. For example, rec_center.jpg will work, but rec center. jpg may not.
- VSI recommends using a file size of less than 30kb to keep receipt file size and generating time to a minimum.
- If/When you make changes to your logo, you must rename the image and then link the new image in this field for changes to take effect in RecTrac. For example, the file name for your current logo is rec_center.jpg. You make changes to the .jpg file. To update the logo in RecTrac, you must give the updated image a new file name, such as rec_center1.jpg, and then select the new image using the File Explorer icon. Click Save and changes will take effect with the next receipt printed.
Logo Height (SAProfileDetails_LogoHeight)
Enter the height of the logo, in pixels, as you want it printed on your receipt. The width will size proportionally. Generally speaking a value between 40-60 is optimal, though your settings may vary.
DeleteCenter Receipt Title (SAProfileDetails_CenterReceiptTitle)
Select this option to center the header/title on Standard receipts.
Leave this option deselected to have the receipt header aligned with the Receipt Number, Date, and Household information.
DeletePrint Org Name For ALL Modules (SAProfileDetails_PrintOrgName)
Select this option to have a Household's Organization Name used on the receipt header in lieu of the family member's name. This is a global setting and cannot be customized by module. In the event a household's Organization Name field is blank, the name of the selected family member will be used instead.
Notes: With this option selected, the organization name is also printed on statements and invoices in lieu of the household name.
The Use Facility Contacts for Receipts option on the Additional Settings • Facility Reservations group overrides this setting. If both options are enabled, then the household's facility contact name will display on facility reservation receipts.
Remittal Scissor Image (SAProfileDetails_ScissorImage)
Browse to and select the 'scissors' image, if any, that you would like to have printed on your receipts when your receipts include a remittal line. The image you choose can reside on the local workstation or on a network location. Once a receipt is processed using this image with this Receipt Format profile, the image will be available for all workstations from which you process receipts via this profile. DO NOT modify the file location path that gets input.
Note: Acceptable file types for the logo include .jpg, .bmp, .gif, and .png. VSI advises you to omit any spaces in the file name. For example, remittal_scissors.jpg will work, but remittal scissors. jpg may not.
VSI recommends using a file size of < 5kb to keep receipt file size and generating time to a minimum.
Include Tax In Line Item Fee Amount (SAProfileDetails_80ColumnIncludeTax)
Select this option to have sales tax included in the price of an item when it is listed on the receipt. For example, your Inventory Item is a bumper sticker. The price is $7.50. You charge 5% sales tax. When listed on a receipt, the Price column for the bumper sticker will display as 7.88 because tax is being included. The summary section of the receipt still will have separate line items for New Fees (7.50) and New Taxes (0.38), as it always has.
Leave this option deselected to have sales tax excluded from the price of an item when listed on a receipt. Using the example above, the bumper sticker POS item would be listed as $7.50 only. The summary section of the receipt still will have separate line items for New Fees (7.50) and New Taxes (0.38), as it always has.
Delete40 Column Receipts (SAProfileDetails_40ColumnReceipts)
Select the transaction types for which you wish to print 40-column receipts.
If opting to print a 40-column receipt for a certain transaction type, an 80-column receipt for that same transaction type will not print. In other words, the system will not print both a 40-column and an 80-column receipt for the same transaction.
DeleteMargin (SAProfileDetails_40ColumnMargin)
Select the margin value (1-15 in pixels) your for 40-column receipts. The value you select sets the left-hand and right-hand margins equally.
Delete40 Column Question/Answers (SAProfileDetails_40ColumnQuestions)
Select the your 40-column Question/Answer setting to determine the receipts on which Questions and Answers (if applicable) will be printed. Your options are:
- 40 Column Receipt Only - Questions and Answers will be printed on the customer's original 40-column receipt only.
- Dupe Receipt Only - Questions and Answers will be printed on dupe copies only. Generally speaking, dupe copies are receipts which are sent to a second printer in another part of your building. For Example: In a restaurant setting you might have Dupe Printers in the Kitchen and at the Bar. "Questions and Answers" in this example might refer added extras on a meal, such as "No Pickles" or "On the Rocks." You would want those answers printed on the Dupe Copy that goes to the kitchen and/or bar but you might not want them printed on the patron's original 40-column receipt.
- Both - Questions and Answers will be printed on both the customer's original receipt and on any dupe copies sent to other printers.
- Neither - Questions and Answers will not be printed on any 40-column receipts.
40 Column Receipt Notes (SAProfileDetails_40ColumnNotes)
Select the your 40-column Receipt Notes setting to determine the receipts on which Notes (if applicable) will be printed. Your options are:
- 40 Column Receipt Only - Notes will be printed on the customer's original 40-column receipt only.
- Dupe Receipt Only - Notes will be printed on dupe copies only. Generally speaking, dupe copies are receipts which are sent to a second printer in another part of your building. For Example: In a restaurant setting you might have Dupe Printers in the Kitchen and at the Bar. "Notes" in this example might refer food preparation instructions specific to this item. You would want those notes printed on the Dupe Copy that goes to the kitchen, but you might not want them printed on the patron's original 40-column receipt.
- Both - Notes will be printed on both the customer's original receipt and on any dupe copies sent to other printers.
- Neither - Notes will not be printed on any 40-column receipts.
Note: For Receipt Notes to print, the Module must be selected in the Update Receipt Notes for these Modules field on your Daily Processing profile. For Example: If you want to print Receipt Notes for your POS Service Items and POS Inventory Items, then you would go to your Daily Processing profile and enter "POS Service" and "POS Inventory" in the Update Receipt Notes for these Modules field.
40 Column Name/Address/TaxID (SAProfileDetails_40ColumnNameAddressTaxID)
Select this option to have your organization's address, phone number, and State/Federal Tax ID information printed on your 40-column receipts.
Leave this option deselected to omit that information from the receipts when printed.
State and Federal Tax ID information is maintained in the Organization/Address group of your Static Parameters profile.
Address information can be drawn from a variety of fields depending on which fields in RecTrac are populated with data. See Also: Organization Name and Address Information on Receipts and Reports for information regarding this topic.
Delete40 Column Logo (if uploading an updated logo the filename must be different) (SAProfileDetails_40ColumnLogo)
Browse to and select the logo that you want to print on your receipts. The image you choose can reside on the local workstation or on a network location. Once a receipt is processed using this image. it will be copied to the database and will print on receipts generated from all workstations that use this Receipt Format profile. Do not modify the file location path that gets input.
This field addresses logos for 40-column receipts only. 80-column logo settings are maintained on the Receipt Logo field in the Standard Receipt Options group.
Notes:
- Acceptable file types for the logo include .jpg, .bmp, .gif, and .png. VSI advises you to omit any spaces in the file name. For example, rec_center.jpg will work, but rec center. jpg may not.
- VSI recommends using a file size of less than 30kb to keep receipt file size and generating time to a minimum.
- If/When you make changes to your logo, you must rename the image and then link the new image in this field for changes to take effect in RecTrac. For example, the file name for your current logo is rec_center.jpg. You make changes to the .jpg file. To update the logo in RecTrac, you must give the updated image a new file name, such as rec_center1.jpg, and then select the new image using the File Explorer icon. Click Save and changes will take effect with the next receipt printed.
40 Column Logo Height (SAProfileDetails_40ColumnLogoHeight)
Enter the height of the logo, in pixels, as you want it printed on your receipt. The width will size proportionally. Generally speaking, printing a logo on 40-column receipts is not recommended as the purpose of a smaller receipt is economy of paper. However, if opting to use a logo with your 40-column receipts, a value between 10-30 is optimal, though your settings may vary.
DeleteInclude Tax In Line Item Fee Amount (SAProfileDetails_40ColumnIncludeTax)
Select this option to have sales tax included in the price of an item when it is listed on the receipt. For example, your Inventory Item is a bumper sticker. The price is $7.50. You charge 5% sales tax. When listed on a receipt, the Price column for the bumper sticker will display as 7.88 because tax is being included. The summary section of the receipt still will have separate line items for New Fees (7.50) and New Taxes (0.38), as it always has.
Leave this option deselected to have sales tax excluded from the price of an item when listed on a receipt. Using the example above, the bumper sticker POS item would be listed as $7.50 only. The summary section of the receipt still will have separate line items for New Fees (7.50) and New Taxes (0.38), as it always has.
DeleteConsolidate Golfer / Visit Details (SAProfileDetails_40ColumnConsolidatedReceipts)
Select this option to switch to consolidated receipts where multiple pass visits get condensed to one record per patron/pass. Multiple quantities of service/inventory items will also get consolidated regardless of the patron they are linked to (i.e. greens fees, beverages, equipment, etc.) This is useful in situations like golf tee times where one member will pay for their entire party.
DeleteAdditional Settings
One Activity Registration Per Page (SAProfileDetails_OneActivityRegPerPage)
Select this option if you want each activity registration processed on the same receipt to print on its own page.
DeletePrint Location Detail (SAProfileDetails_PrintActivityLocationDetail)
Select this option if you want location detail for activity registrations to print on a receipt. Location detail includes the facility locations address and phone information as listed in Location Management for the facility linked to the section.Leave this option deselected to have the Facility Location Code only included on the receipt.
DeletePrint Primary Instructor (SAProfileDetails_PrintPrimaryInstructorforActivity)
Select this option if you want to print the name of the primary class instructor on an activity receipt. Instructors are linked to activities in Activity Section Management • Instructors tab and the Primary Instructor option must be enabled.
Leave this option deselected to omit the primary instructor's name from the receipt.
DeletePrint Daycare Detail (SAProfileDetails_PrintActivityDayCareDetail)
Select this option to include fee details for each daycare class on the receipt. Daycare enrollments are selected by the day. Choosing this option will have the fee details for each day a child is enrolled in daycare/daycamp included on the receipt rather than consolidating the information for all enrollments on one line. So if a household enrolls their child into 30 days of daycare, the receipt will include 30 lines of fee detail, one line for each day of enrollment.
Leave this option deselected to have fees for all daycare classes consolidated into one line on the receipt. With this option deselected, when a household enrolls their child into 30 days of daycare, the receipt will have one summary line only.
DeleteDaycare Header (SAProfileDetails_DayCareHeader)
Enter a Daycare Header in this field, if desired. The text you enter will be used as the enrollment description in the Fees section of the receipt for daycare enrollments.
Leave this field blank to have Daycare Enrollments Dates" used as the header.
DeleteMax Section Custom Dates To Print Per Location (SAProfileDetails_MaxCustomDatesToPrint)
Enter a value in this field, if desired. The value you enter is the maximum number of custom meeting dates, per facility location, that will be listed on a receipt for an activity enrollment that uses custom dates. Custom schedule (and holiday) dates are maintained on the Activity Section via the Custom Schedule & Holidays button.
Leave this field at '0' if you do not use custom dates or if you do not want custom date information printed on your receipts.
DeletePrint Add'l Description (SAProfileDetails_PrintPOSAddlDescription)
Select this option to have the following extra text printed on POS receipts for Inventory Items and Service Items:
- Inventory Items - Text in the Label Description field on the Core Settings group.
- Service Items - Text in the Additional Print Line field on the Additional Settings group.
Leave this option deselected to omit printing that information.
DeletePrint Inventory Detail Description (SAProfileDetails_PrintInventoryDetailDescription)
Select this option to have text in the Long Description field for both POS Inventory and Service Items print on receipts in lieu of whatever text is in the Short Description field.
DeletePrint Table/Covers On Order Print/40 Column Receipts (SAProfileDetails_PrintTableCover)
This option is applicable for POS Open Tickets only.
Select this option to have the table number and covers (the number of guests at the table) printed on the order which goes to the kitchen and on the 40-column receipt which goes to the table.
Deselect this option to skip the printing of table number and covers on orders and 40-column receipts.
DeleteDupe (Kitchen) Receipt - Print Clerk Name (SAProfileDetails_PrintClerkNameOnPOSReceipt)
Select this option to have the User ID of the person who processed this transaction appear on the dupe receipt,
Leave this option deselected to skip printing the clerk's User ID.
DeleteDupe (Kitchen) Receipt - Detail Items Font Size (SAProfileDetails_DupeReceiptFontSizeItemDetail)
Select the font size for the item detail on your dupe receipt.
DeleteDupe (Kitchen) Receipt - Header Font Size (SAProfileDetails_DupeReceiptFontSizeHeader)
Select the font size for the header on your dupe receipt.
DeleteDupe (Kitchen) Receipt - Receipt #/Ticket # Font Size (SAProfileDetails_DupeReceiptFontSizeReceiptNumber)
Select the font size for the receipt number on your dupe receipt.
DeleteDupe (Kitchen) Receipt - Comments Font Size (SAProfileDetails_DupeReceiptFontSizeComments)
Select the font size for the comments on your dupe receipt.
DeleteDupe (Kitchen) Receipt - Top Offset Lines (SAProfileDetails_DupeReceiptTopBlankLines)
Select the number of offset (blank) lines you want at the top of your dupe receipt.
DeletePrint Reservation Address (SAProfileDetails_PrintFRReservationAddress)
Select this option if you want location address detail for facility reservations to print on a receipt. Location detail includes the facility locations address and phone information as listed in Location Management for the facility being reserved.
Leave this option de-selected to have the Facility Location Code only included on the receipt.
DeletePrint Maintenance Comments (SAProfileDetails_PrintFRMaintenanceComments)
Select this option if you want facility maintenance comments included on receipts for facility reservations. Facility maintenance comments are added to reservations via Questions linked somewhere in the facility's hierarchy. Question Field Type = VSI Function: Maintenance Comment Code or VSI Function: Maintenance Comments.
See Also: RecTrac Questions for a detailed description of RecTrac Questions set up information and examples.
DeletePrint Facility Features (SAProfileDetails_PrintFRFacilityFeatures)
Select this option if you want facility features included on receipts for facility reservations. Facility features are added to reservations via Questions linked somewhere in the facility's hierarchy. Question Field Type = System Code: Facility Feature.
See Also: RecTrac Questions for a detailed description of RecTrac Questions set up information and examples.
DeleteUse Facility Contacts for Receipts (SAProfileDetails_UseFRContactforFRReceipts)
Select this option to print a household's facility contact information for the header name and the address information on facility reservation receipts as opposed to the reservee's name and/or organization name for the household.
Selecting this option overrides the Print Org Name for All Modules option.
If you want the reservee's name or the organization name to print on a facility reservation receipt do not select this option.
DeleteDetail Display Facility Print Order (SAProfileDetails_FRPrintOrder)
Select the method by which you want to have facility reservation information listed on receipts. Your options are:
- As Selected - Reservations will be printed in the order by which they were selected into the Shopping Cart.
- Date/Time/Facility -Reservations will be listed by Date, Time, and Facility.
- Date/Facility/Time - Reservations will be listed by Date, Facility, and Time.
- Facility/Date/Time - Reservations will be listed by Facility, Date, and Time.
Summary Facility Print Option (SAProfileDetails_FRPrintOrderSummary)
Select the method by which you want to have facility reservation information listed on receipts when using a summary mode. Your options are:
- Group by Weekday/Time/Date - Reservations will be grouped by Weekday, Time, Date in chronological order. When listing the Date, the Year will display only if it is not this year." This is the default option.
- Group by Time/Date -Reservations will be grouped by Time and Date in chronological order. When listing the Date the Year will display only if it is not "this year."
- Print in Date/Time Order Only - Reservations will be grouped by Date and Time. When listing the Date the Year will display only if it is not "this year."
- Print In Date/Time Order Only - One Reservation Per Line - Reservations will be listed vertically on the receipt and ordered by Day Time Date.
Summary Facility Day of Week Format Option (SAProfileDetails_FRPrintOrderDayFormat)
Select the format you wish to use when printing days of the week on summary facility reservation receipts:
- Short (Fri) - The day will print using its standard three-letter abbreviation.
- Long (Friday) - The day will print in its entirety.
- None - No information will be printed.
Summary Facility Date Format Option (SAProfileDetails_FRPrintOrderDateFormat)
Select the format you wish to use when printing Calendar Dates Summary Facility Reservation receipts:
Note: There are over 40 date display options. Be sure to scroll down.
Print Cross Reference (SAProfileDetails_PrintCrossReference)
Select this option to print the most recent cross reference (XRef) number linked to the pass holder whenever a pass is purchased/renewed/changed/cancelled.
Leave this option deselected if you do not want XRef information printed on receipts.
XRef Numbers are linked to family members in Housedhold Update • Edit Xref
DeletePrint Year To Date Visit Information (SAProfileDetails_PrintYTDVisitInfo)
Select this option to include the number of visits, year-to-date, for this pass member for this pass on a receipt visit, if desired.
Deselect this option if you do not want year-to-date pass visit information printed on receipts.
DeleteReservation Print Order (SAProfileDetails_PTPrintOrder)
Select the method by which you want to have personal trainer reservation information listed on receipts.
- As Selected - Reservations will be printed in the order by which they were selected into the Shopping Cart.
- Date/Time/Trainer -Reservations will be listed by Date, Time, and Trainer.
- Date/Trainer/Time - Reservations will be listed by Date, Trainer, and Time.
- Trainer/Date/Time - Reservations will be listed by Trainer, Date, and Time.
Print Locker Lock Combination (SAProfileDetails_PrintLockerLockCombination)
Select this option if you want to print the locker/lock combination on the receipt for a locker reservation transaction.
Deselect this option to omit locker combination information from your receipts.
DeletePrint Golf Starter Receipt (SAProfileDetails_PrintGolfStarterReceipt)
Select this option to have an additional Starter's" receipt printed when checking in for tee times. The Starter's receipt lists: the tee time the first golfer's name and the number of players. It can be dupe printed if desired or printed for the golfer to hand to the Starter.
Leave this option deselected if you don't want to print an additional receipt.
DeletePrint Credit Book Detail (SAProfileDetails_PrintCreditBookDetail)
Select this option to have a member's credit book balance printed on receipts generated from the Golf module, if desired. Credit book will print for any golf-related transactions.
Leave this option deselected to omit credit book information from a member's receipt.
The credit book feature is generally used by private and semi-private golf clubs as a means to track a member's winnings from a pro shop tournament or other event. The pro shop gives a dollar amount for prizes (i.e. 1st, 2nd, 3rd place, long drive, closest to the pin, etc.) and these winnings are payable as a credit book credit. The member who wins can then use the credit towards a purchase of pro shop inventory. The credit book is completely separate from the household balance; it is essentially money" that can be spent only at the golf course and only the family member with the credit book balance can use it for payment.
DeleteDaily Comment Codes/Custom Receipt Titles
RecTrac (SAProfileDetails_DailyCommentRecTrac)
Select the Daily Receipt Comment Code you want to have printed on receipts generated for transactions in this module. The Comment Code you select here will print on all receipts for this module type.
Note: Comment Codes can be added to individual receipts "on the fly" at the time of the transaction. To do this expand the Receipt Options group on the Payment/Refund screen and make your selections.
Comment Codes are maintained in Comment Codes Management. Type = Daily Comment.
DeleteWebTrac (SAProfileDetails_DailyCommentWebTrac)
Select the Daily Receipt Comment Code you want to have printed on receipts generated for transactions in this module. The Comment Code you select here will print on all receipts for this module type.
Note: Comment Codes can be added to individual receipts "on the fly" at the time of the transaction. To do this expand the Receipt Options group on the Payment/Refund screen and make your selections.
Comment Codes are maintained in Comment Codes Management. Type = Daily Comment.
DeleteActivity Registrations (SAProfileDetails_DailyCommentAR)
Select the Daily Receipt Comment Code you want to have printed on receipts generated for transactions in this module. The Comment Code you select here will print on all receipts for this module type.
Note: Comment Codes can be added to individual receipts "on the fly" at the time of the transaction. To do this expand the Receipt Options group on the Payment/Refund screen and make your selections.
Comment Codes are maintained in Comment Codes Management. Type = Daily Comment.
DeleteActivity Visits (SAProfileDetails_DailyCommentARV)
Select the Daily Receipt Comment Code you want to have printed on receipts generated for transactions in this module. The Comment Code you select here will print on all receipts for this module type.
Note: Comment Codes can be added to individual receipts "on the fly" at the time of the transaction. To do this expand the Receipt Options group on the Payment/Refund screen and make your selections.
Comment Codes are maintained in Comment Codes Management. Type = Daily Comment.
DeleteCourt Reservations (SAProfileDetails_DailyCommentCR)
Select the Daily Receipt Comment Code you want to have printed on receipts generated for transactions in this module. The Comment Code you select here will print on all receipts for this module type.
Note: Comment Codes can be added to individual receipts "on the fly" at the time of the transaction. To do this expand the Receipt Options group on the Payment/Refund screen and make your selections.
Comment Codes are maintained in Comment Codes Management. Type = Daily Comment.
DeleteFacility Reservations (SAProfileDetails_DailyCommentFR)
Select the Daily Receipt Comment Code you want to have printed on receipts generated for transactions in this module. The Comment Code you select here will print on all receipts for this module type.
Note: Comment Codes can be added to individual receipts "on the fly" at the time of the transaction. To do this expand the Receipt Options group on the Payment/Refund screen and make your selections.
Comment Codes are maintained in Comment Codes Management. Type = Daily Comment.
DeleteLeague Registrations (SAProfileDetails_DailyCommentLS)
Select the Daily Receipt Comment Code you want to have printed on receipts generated for transactions in this module. The Comment Code you select here will print on all receipts for this module type.
Note: Comment Codes can be added to individual receipts "on the fly" at the time of the transaction. To do this expand the Receipt Options group on the Payment/Refund screen and make your selections.
Comment Codes are maintained in Comment Codes Management. Type = Daily Comment.
DeleteLeague Visits (SAProfileDetails_DailyCommentLSV)
Select the Daily Receipt Comment Code you want to have printed on receipts generated for transactions in this module. The Comment Code you select here will print on all receipts for this module type.
Note: Comment Codes can be added to individual receipts "on the fly" at the time of the transaction. To do this expand the Receipt Options group on the Payment/Refund screen and make your selections.
Comment Codes are maintained in Comment Codes Management. Type = Daily Comment.
DeleteLocker Reservations (SAProfileDetails_DailyCommentLK)
Select the Daily Receipt Comment Code you want to have printed on receipts generated for transactions in this module. The Comment Code you select here will print on all receipts for this module type.
Note: Comment Codes can be added to individual receipts "on the fly" at the time of the transaction. To do this expand the Receipt Options group on the Payment/Refund screen and make your selections.
Comment Codes are maintained in Comment Codes Management. Type = Daily Comment.
DeletePass Memberships (SAProfileDetails_DailyCommentPM)
Select the Daily Receipt Comment Code you want to have printed on receipts generated for transactions in this module. The Comment Code you select here will print on all receipts for this module type.
Note: Comment Codes can be added to individual receipts "on the fly" at the time of the transaction. To do this expand the Receipt Options group on the Payment/Refund screen and make your selections.
Comment Codes are maintained in Comment Codes Management. Type = Daily Comment.
DeletePass Visits (SAProfileDetails_DailyCommentPMV)
Select the Daily Receipt Comment Code you want to have printed on receipts generated for transactions in this module. The Comment Code you select here will print on all receipts for this module type.
Note: Comment Codes can be added to individual receipts "on the fly" at the time of the transaction. To do this expand the Receipt Options group on the Payment/Refund screen and make your selections.
Comment Codes are maintained in Comment Codes Management. Type = Daily Comment.
DeletePersonal Trainer Reservations (SAProfileDetails_DailyCommentPT)
Select the Daily Receipt Comment Code you want to have printed on receipts generated for transactions in this module. The Comment Code you select here will print on all receipts for this module type.
Note: Comment Codes can be added to individual receipts "on the fly" at the time of the transaction. To do this expand the Receipt Options group on the Payment/Refund screen and make your selections.
Comment Codes are maintained in Comment Codes Management. Type = Daily Comment.
DeletePOS Inventory Sales (SAProfileDetails_DailyCommentPSI)
Select the Daily Receipt Comment Code you want to have printed on receipts generated for transactions in this module. The Comment Code you select here will print on all receipts for this module type.
Note: Comment Codes can be added to individual receipts "on the fly" at the time of the transaction. To do this expand the Receipt Options group on the Payment/Refund screen and make your selections.
Comment Codes are maintained in Comment Codes Management. Type = Daily Comment.
DeletePOS Service Item Sales (SAProfileDetails_DailyCommentPSS)
Select the Daily Receipt Comment Code you want to have printed on receipts generated for transactions in this module. The Comment Code you select here will print on all receipts for this module type.
Note: Comment Codes can be added to individual receipts "on the fly" at the time of the transaction. To do this expand the Receipt Options group on the Payment/Refund screen and make your selections.
Comment Codes are maintained in Comment Codes Management. Type = Daily Comment.
DeletePOS Ticket Sales (SAProfileDetails_DailyCommentPST)
Select the Daily Receipt Comment Code you want to have printed on receipts generated for transactions in this module. The Comment Code you select here will print on all receipts for this module type.
Note: Comment Codes can be added to individual receipts "on the fly" at the time of the transaction. To do this expand the Receipt Options group on the Payment/Refund screen and make your selections.
Comment Codes are maintained in Comment Codes Management. Type = Daily Comment.
DeleteRental Reservations (SAProfileDetails_DailyCommentRN)
Select the Daily Receipt Comment Code you want to have printed on receipts generated for transactions in this module. The Comment Code you select here will print on all receipts for this module type.
Note: Comment Codes can be added to individual receipts "on the fly" at the time of the transaction. To do this expand the Receipt Options group on the Payment/Refund screen and make your selections.
Comment Codes are maintained in Comment Codes Management. Type = Daily Comment.
DeleteTee Times (SAProfileDetails_DailyCommentGR)
Select the Daily Receipt Comment Code you want to have printed on receipts generated for transactions in this module. The Comment Code you select here will print on all receipts for this module type.
Note: Comment Codes can be added to individual receipts "on the fly" at the time of the transaction. To do this expand the Receipt Options group on the Payment/Refund screen and make your selections.
Comment Codes are maintained in Comment Codes Management. Type = Daily Comment.
DeleteTrip Reservations (SAProfileDetails_DailyCommentTP)
Select the Daily Receipt Comment Code you want to have printed on receipts generated for transactions in this module. The Comment Code you select here will print on all receipts for this module type.
Note: Comment Codes can be added to individual receipts "on the fly" at the time of the transaction. To do this expand the Receipt Options group on the Payment/Refund screen and make your selections.
Comment Codes are maintained in Comment Codes Management. Type = Daily Comment.
DeleteActivity Registrations (SAProfileDetails_CustomTitleAR)
Enter text in this field, if desired. Any text that you enter will replace the default <Module> receipt header that appears on RecTrac receipts for the selected Module. Regardless of the transaction type (Sale, Refund, etc.), the text you enter here will print as the title. For example, the default receipt title for a Sales transaction in the Activity Module is Activity Sales Receipt." The default receipt title for a Refund transaction in the Activity Module is "Activity Refund Receipt." Instead of using the defaults you enter "Program Registration Receipt" in this field. Going forward whenever you process a transaction of any type in the Activity Module the receipt title will be "Program Registration Receipt" in lieu of the defaults.
Leave this field blank to use the default receipt header for this Module
DeleteActivity Visits (SAProfileDetails_CustomTitleARV)
Enter text in this field, if desired. Any text that you enter will replace the default <Module> receipt header that appears on RecTrac receipts for the selected Module. Regardless of the transaction type (Sale, Refund, etc.), the text you enter here will print as the title. For example, the default receipt title for a Sales transaction in the Activity Module is Activity Sales Receipt." The default receipt title for a Refund transaction in the Activity Module is "Activity Refund Receipt." Instead of using the defaults you enter "Program Registration Receipt" in this field. Going forward whenever you process a transaction of any type in the Activity Module the receipt title will be "Program Registration Receipt" in lieu of the defaults.
Leave this field blank to use the default receipt header for this Module
DeleteCourt Reservations (SAProfileDetails_CustomTitleCR)
Enter text in this field, if desired. Any text that you enter will replace the default <Module> receipt header that appears on RecTrac receipts for the selected Module. Regardless of the transaction type (Sale, Refund, etc.), the text you enter here will print as the title. For example, the default receipt title for a Sales transaction in the Activity Module is Activity Sales Receipt." The default receipt title for a Refund transaction in the Activity Module is "Activity Refund Receipt." Instead of using the defaults you enter "Program Registration Receipt" in this field. Going forward whenever you process a transaction of any type in the Activity Module the receipt title will be "Program Registration Receipt" in lieu of the defaults.
Leave this field blank to use the default receipt header for this Module
DeleteFacility Reservations (SAProfileDetails_CustomTitleFR)
Enter text in this field, if desired. Any text that you enter will replace the default <Module> receipt header that appears on RecTrac receipts for the selected Module. Regardless of the transaction type (Sale, Refund, etc.), the text you enter here will print as the title. For example, the default receipt title for a Sales transaction in the Activity Module is Activity Sales Receipt." The default receipt title for a Refund transaction in the Activity Module is "Activity Refund Receipt." Instead of using the defaults you enter "Program Registration Receipt" in this field. Going forward whenever you process a transaction of any type in the Activity Module the receipt title will be "Program Registration Receipt" in lieu of the defaults.
Leave this field blank to use the default receipt header for this Module
DeleteGlobal (more than 1 module) (SAProfileDetails_CustomTitleSA)
This field is applicable for transactions that include items in the Shopping Cart from two (2) or more Modules.
Enter text in this field if desired. Any text that you enter will replace the default <Module> receipt header that appears on RecTrac receipts for the selected Module. Regardless of the transaction type (Sale Refund etc.) the text you enter here will print as the title. For example the default receipt title for a Sales transaction in the Activity Module is "Activity Sales Receipt." The default receipt title for a Refund transaction in the Activity Module is "Activity Refund Receipt." Instead of using the defaults you enter "Program Registration Receipt" in this field. Going forward whenever you process a transaction of any type in the Activity Module the receipt title will be "Program Registration Receipt" in lieu of the defaults.
Leave this field blank to use the default receipt header for this Module
DeleteLeague Registrations (SAProfileDetails_CustomTitleLS)
Enter text in this field, if desired. Any text that you enter will replace the default <Module> receipt header that appears on RecTrac receipts for the selected Module. Regardless of the transaction type (Sale, Refund, etc.), the text you enter here will print as the title. For example, the default receipt title for a Sales transaction in the Activity Module is Activity Sales Receipt." The default receipt title for a Refund transaction in the Activity Module is "Activity Refund Receipt." Instead of using the defaults you enter "Program Registration Receipt" in this field. Going forward whenever you process a transaction of any type in the Activity Module the receipt title will be "Program Registration Receipt" in lieu of the defaults.
Leave this field blank to use the default receipt header for this Module
DeleteLeague Visits (SAProfileDetails_CustomTitleLSV)
Enter text in this field, if desired. Any text that you enter will replace the default <Module> receipt header that appears on RecTrac receipts for the selected Module. Regardless of the transaction type (Sale, Refund, etc.), the text you enter here will print as the title. For example, the default receipt title for a Sales transaction in the Activity Module is Activity Sales Receipt." The default receipt title for a Refund transaction in the Activity Module is "Activity Refund Receipt." Instead of using the defaults you enter "Program Registration Receipt" in this field. Going forward whenever you process a transaction of any type in the Activity Module the receipt title will be "Program Registration Receipt" in lieu of the defaults.
Leave this field blank to use the default receipt header for this Module
DeleteLocker Reservations (SAProfileDetails_CustomTitleLK)
Enter text in this field, if desired. Any text that you enter will replace the default <Module> receipt header that appears on RecTrac receipts for the selected Module. Regardless of the transaction type (Sale, Refund, etc.), the text you enter here will print as the title. For example, the default receipt title for a Sales transaction in the Activity Module is Activity Sales Receipt." The default receipt title for a Refund transaction in the Activity Module is "Activity Refund Receipt." Instead of using the defaults you enter "Program Registration Receipt" in this field. Going forward whenever you process a transaction of any type in the Activity Module the receipt title will be "Program Registration Receipt" in lieu of the defaults.
Leave this field blank to use the default receipt header for this Module
DeletePass Memberships (SAProfileDetails_CustomTitlePM)
Enter text in this field, if desired. Any text that you enter will replace the default <Module> receipt header that appears on RecTrac receipts for the selected Module. Regardless of the transaction type (Sale, Refund, etc.), the text you enter here will print as the title. For example, the default receipt title for a Sales transaction in the Activity Module is Activity Sales Receipt." The default receipt title for a Refund transaction in the Activity Module is "Activity Refund Receipt." Instead of using the defaults you enter "Program Registration Receipt" in this field. Going forward whenever you process a transaction of any type in the Activity Module the receipt title will be "Program Registration Receipt" in lieu of the defaults.
Leave this field blank to use the default receipt header for this Module
DeletePass Visits (SAProfileDetails_CustomTitlePMV)
Enter text in this field, if desired. Any text that you enter will replace the default <Module> receipt header that appears on RecTrac receipts for the selected Module. Regardless of the transaction type (Sale, Refund, etc.), the text you enter here will print as the title. For example, the default receipt title for a Sales transaction in the Activity Module is Activity Sales Receipt." The default receipt title for a Refund transaction in the Activity Module is "Activity Refund Receipt." Instead of using the defaults you enter "Program Registration Receipt" in this field. Going forward whenever you process a transaction of any type in the Activity Module the receipt title will be "Program Registration Receipt" in lieu of the defaults.
Leave this field blank to use the default receipt header for this Module
DeletePersonal Trainer Reservations (SAProfileDetails_CustomTitlePT)
Enter text in this field, if desired. Any text that you enter will replace the default <Module> receipt header that appears on RecTrac receipts for the selected Module. Regardless of the transaction type (Sale, Refund, etc.), the text you enter here will print as the title. For example, the default receipt title for a Sales transaction in the Activity Module is Activity Sales Receipt." The default receipt title for a Refund transaction in the Activity Module is "Activity Refund Receipt." Instead of using the defaults you enter "Program Registration Receipt" in this field. Going forward whenever you process a transaction of any type in the Activity Module the receipt title will be "Program Registration Receipt" in lieu of the defaults.
Leave this field blank to use the default receipt header for this Module
DeletePOS Inventory Sales (SAProfileDetails_CustomTitlePSI)
Enter text in this field, if desired. Any text that you enter will replace the default <Module> receipt header that appears on RecTrac receipts for the selected Module. Regardless of the transaction type (Sale, Refund, etc.), the text you enter here will print as the title. For example, the default receipt title for a Sales transaction in the Activity Module is Activity Sales Receipt." The default receipt title for a Refund transaction in the Activity Module is "Activity Refund Receipt." Instead of using the defaults you enter "Program Registration Receipt" in this field. Going forward whenever you process a transaction of any type in the Activity Module the receipt title will be "Program Registration Receipt" in lieu of the defaults.
Leave this field blank to use the default receipt header for this Module
DeletePOS Service Item Sales (SAProfileDetails_CustomTitlePSS)
Enter text in this field, if desired. Any text that you enter will replace the default <Module> receipt header that appears on RecTrac receipts for the selected Module. Regardless of the transaction type (Sale, Refund, etc.), the text you enter here will print as the title. For example, the default receipt title for a Sales transaction in the Activity Module is Activity Sales Receipt." The default receipt title for a Refund transaction in the Activity Module is "Activity Refund Receipt." Instead of using the defaults you enter "Program Registration Receipt" in this field. Going forward whenever you process a transaction of any type in the Activity Module the receipt title will be "Program Registration Receipt" in lieu of the defaults.
Leave this field blank to use the default receipt header for this Module
DeletePOS Ticket Sales (SAProfileDetails_CustomTitlePST)
Enter text in this field, if desired. Any text that you enter will replace the default <Module> receipt header that appears on RecTrac receipts for the selected Module. Regardless of the transaction type (Sale, Refund, etc.), the text you enter here will print as the title. For example, the default receipt title for a Sales transaction in the Activity Module is Activity Sales Receipt." The default receipt title for a Refund transaction in the Activity Module is "Activity Refund Receipt." Instead of using the defaults you enter "Program Registration Receipt" in this field. Going forward whenever you process a transaction of any type in the Activity Module the receipt title will be "Program Registration Receipt" in lieu of the defaults.
Leave this field blank to use the default receipt header for this Module
DeleteRental Reservations (SAProfileDetails_CustomTitleRN)
Enter text in this field, if desired. Any text that you enter will replace the default <Module> receipt header that appears on RecTrac receipts for the selected Module. Regardless of the transaction type (Sale, Refund, etc.), the text you enter here will print as the title. For example, the default receipt title for a Sales transaction in the Activity Module is Activity Sales Receipt." The default receipt title for a Refund transaction in the Activity Module is "Activity Refund Receipt." Instead of using the defaults you enter "Program Registration Receipt" in this field. Going forward whenever you process a transaction of any type in the Activity Module the receipt title will be "Program Registration Receipt" in lieu of the defaults.
Leave this field blank to use the default receipt header for this Module
DeleteTrip Reservations (SAProfileDetails_CustomTitleTP)
Enter text in this field, if desired. Any text that you enter will replace the default <Module> receipt header that appears on RecTrac receipts for the selected Module. Regardless of the transaction type (Sale, Refund, etc.), the text you enter here will print as the title. For example, the default receipt title for a Sales transaction in the Activity Module is Activity Sales Receipt." The default receipt title for a Refund transaction in the Activity Module is "Activity Refund Receipt." Instead of using the defaults you enter "Program Registration Receipt" in this field. Going forward whenever you process a transaction of any type in the Activity Module the receipt title will be "Program Registration Receipt" in lieu of the defaults.
Leave this field blank to use the default receipt header for this Module
Delete