Problem
How do I setup fees in RecTrac 3.1? I don't see Bill Codes File Maintenance on the menu.
Solution
The concept of Bill Codes in 10.3 has been replaced by Fees (and Fee Groups) in 3.1. The major differences are
RecTrac 10.3
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1 Bill codes were specific to modules and each module had slightly different capabilities/features
2 Bill codes were linked at the lowest level (section, facility, pass type, etc)
3 Items (section, facility, pass type) were limited to having 9 bill codes to comprise the fees
4 Bill codes were limited to 3 revenue splits by GL Code/Cost Center (ie: owner, other1, other2)
5 There were flat, hourly, daily, weekly, monthly and headcount rate types, with some ability to use premiums
6 Allowances and restrictions applied at the item level
RecTrac 3.1
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1 Fees are universal across all modules, all with the same capabilities/features
2 Fees can be linked at many different levels, making it easier to setup and maintain:
* Globally
* Module
* Type/Subtype/Category
* Season (in AR)
* Class (in AR, FR, RN)
* Item level (section, facility, pass, league, locker, rental item, etc.)
3 There is no limit on how many fees can be linked at any level.
4 By using Criteria, you can customize when each fee is charged and to whom
5 Fees cover standard fees, installment billing fees, fee increases, fee reductions, deposit fees, late fees, remittal fees, etc.
6 Fees apply to various transaction types: Purchase, renewal, cancel, change, transfer, punch, visit, booking, permit, waitlist, etc.
7 Each fee has override settings.
To setup fees, you will see a Fees tab in each of these Management programs:
Management > System Management > Module Management (Global and each Module)
Management > System Management > System Code Management (Types, Subtypes, Categories, Season)
Management > Activity Management > Activity Management
Management > Activity Management > Section Management
Management > Facility Management > Facility Class Management
Management > Facility Management > Location Management
Management > Facility Management > Facility Management
Management > Golf Management > Golf Course Management
Management > League Management > League Management
Management > Locker Management > Locker Room Management
Management > Locker Management > Locker Management
Management > Pass Management > Pass Management
Management > POS Management > Service Item Management
Management > POS Management > Inventory Management
Management > POS Management > Ticket Management
Management > Rental Management > Rental Class Management
Management > Rental Management > Rental Item Management
Management > Trip Management > Trip Management