RecTrac/WebTrac provides functionality to display the different Fees you charge for a round of golf-based on criteria, such as but not limited to: membership status, residency status, time of day, day of week. This document provides a list of basic file management and setup needed to accomplish this.
This document is written with the following assumptions. If any of the items listed below is NOT true, contact Vermont Systems Support prior to continuing, as the steps in this document may prove difficult to complete and unexpected results may occur.
- Your Golf Courses are set up in Golf Course Management.
- The Pass Codes you use to track golf memberships and daily play are set up in Pass Management, to include Fees, Rules and Criteria.
- The POS Greens Fee Service Items you use to change for a rounds of golf are set up in POS Service Item Management, to include Fees, Rules, Pass Prerequisite Criteria and other Criteria as needed.
- Pass Codes and Service Items are linked to your Golf Courses as needed.
- The User ID with which you sign into RecTrac has access to the File Management programs listed above, as well as Profile Assignments and WebTrac Screen Management.
- You have a basic understanding of Custom Screen Design.
If you have additional questions regarding the information contained in this document after reading it, then please contact Vermont Systems Support by phone at 887-883-8757 or generate a Support Ticket through the Customer portal of the Vermont Systems web site using your Customer ID and password.
To List Greens Fees in WebTrac
- In RecTrac, go to Profile Assignments (Management Ribbon • System Management • User/Menu/Profile Management group •, on the Standard Vermont Systems Design).
- Highlight/select your Daily Processing profile and click Update.
- Expand the Global Sales Model Household group.
- Click the Combo Box for Pass per Model Household for Golf field and select the Pass Code(s) which equate to the Fee you charge for a round of golf. The order in which you list the Pass Codes, left to right, are the order in which the Fees will be displayed in WebTrac, left to right.
- Go to the Model Household for Golf (Uses Primary Member) field and select a number of Households that is equal to the number of Pass Codes you have listed in the Pass per Model Household for Golf field. Additionally, the Households you select must be the same order as the Pass Codes you selected.
For Example: You want to list Daily Resident Greens Fees, Daily Non-Resident Greens, and Member Greens Fees in WebTrac. You populate the Pass per Model Household for Golf field with three (3) Pass Codes: your Daily Resident Greens Fee Pass Code, your Daily Non-Resident Greens Fee Pass Code, and your Member Pass Code. You must select three (3) different Households in the Model Household for Golf field, and they must be in the same order that your Pass Codes are listed.Note: If you are listing Membership Pass Codes in the Pass per Model Household for Golf field, then VSI recommends linking a Model Household whose Primary Person has an active pass for that Pass Code for best results. Using the example above, the 3rd Pass Code listed is your Membership Pass. The first two households you list would be a Resident Household and a Non-Resident Household because you listed Daily Resident and Daily Non-Resident Pass Codes. The Primary Person of the 3rd Household you list in this field should have an active pass for your Membership Pass Code. This is not a requirement, but is considered a "best practice." - Save your changes and exit back to the main menu.
- Spot-check the Fees on your Greens Fees Service Items to ensure the field for Search Index Price Calculation Option is set to "Include this Fee in Price Calc." On the Standard Vermont Systems Design, this field is located on the Miscellaneous Settings group of Fee Update and is set to "Include" by default.
- Go to WebTrac Management Screen Management (Management Ribbon • System Management • WebTrac Management group, on the Standard Vermont Systems Design) and make a Custom Screen Design using WebTrac Tee Time Search as your Base Screen.
- Expand GRWebSearch_Tab1.
- Expand GRWebSearch_Group4(Group).
- Expand GRWebSearch_Output_Table(Table).
- Highlight/select Price (GRWebSearch_Column_Price) (Fillin).
- In the Field Parameters Group, use InLine Editing to change the FieldLabel from "Price" to whatever you wish it to read in WebTrac as the Display for your various Greens Fee prices. For Example: Daily Fee/Daily NR/Member.
- Close InLine Editing.
- Click Done and Exit back to the Main Menu.
- Ensure your Custom Screen Design profile Is linked appropriately in Profile Assignments. Refer to Topic Doc - Custom Screen Design for further information, if needed.