Table of Contents
The Activity Management program allows you to add, update, delete, and clone activities. This program also allows you to link sections to each activity's core information.
The concept behind the Activity Management program is to diminish the input of "like" or "same" information. You will have a core activity, such as "Beginning Swimming," and a number of sections linked to it. By breaking the data into activities and sections, you will not have to duplicate "like" information for an activity/section just because "Beginning Swimming - Section A" meets at the high school pool and "Beginning Swimming - Section B" meets at the recreation center pool. Each section is linked to its own specific information, including one or more facility meeting places, meeting times, instructors, comments, a general ledger code and a fee table.
ARActivityMain_Tab1
Activities (ARActivityMain_DataGrid)
The Activity Management DataGrid lists all the activities in your system that you have Permissions to view. Scroll up/down to view the activities or scroll left/right to view additional details.
DataGrid column sort options allow you to customize the view as desired. Click here for a full description of RecTrac DataGrids.
Buttons on the screen….
Click Add to continue to the Activity Update screen to create a new Activity.
The Add options you receive are determined by your Default Record Permissions (Permissions profile • Default Record Permissions group) and whether-or-not you have Default Records in your database for this Module.
Highlight/select an existing record and click Change to continue to the Activity Update screen to edit the selected activity.
Highlight/select an existing record and click More • Delete to remove it from the database.
Note: Roster and financial information for the activity and its sections must be purged.
Highlight/select an existing record and click Clone to continue to the Record Clone program to clone the selected activity.
Highlight/select an existing record and click Section Management to continue to the Activity Section Management screen where you can add change clone and/or delete sections linked to this activity. You can also reserve facilities for your sections.
Note: Section Management will open in a new panel.
Highlight/select an existing record and click More • Reserve Facility to continue to the System Reservations program to reserve a facility for all sections linked to this activity.
Click More • Enrollment Recalc to continue to the Enrollment Recalculation screen where you can force a system recalculation to ensure proper enrollment totals.
Note: Access to this button is controlled via the Permissions profile: Buttons/Misc Permissions tab • ARActivityMain_ButtonEnrollRecalc.
Note: This program does not export linked tables so fees/rules/questions do not get exported; this exports only the file management record itself.
Click More • Bulk Change to continue to the Activity Bulk Change DataGrid. Bulk Changes allows you to make field changes to multiple activities at once.
Note: Access to this button is controlled via the Permissions profile: Buttons/Misc Permissions tab • ARActivityMain_ButtonBulkChange.
Click More • Activity Purge to continue to the Activity Purge screen where you can purge activities from your database.
Note: Access to this button is controlled via the Permissions profile: Buttons/Misc Permissions tab • ARActivityMain_ButtonARPurge