The Cost Center Code Update Core Settings screen allows you to add a new or update an existing Cost Center Code. Cost Center Codes can be up to 30 alpha-numeric characters in length.
Note: Field names on the screen with red labels* are required by the screen design you are using. Mandatory fields in the default Vermont Systems design are noted where appropriate. Your design and mandatory fields may vary.
From the bottom of the screen...
Click Save to save your changes. You will be returned to the Cost Center Code Management DataGrid.
Click Cancel to return to the Cost Center Code Management DataGrid without saving your changes.
SACOSTCENTERUpdate_Tab1
Cost Center (SACOSTCENTER_CostCenter)
If you are creating a new Cost Center, enter your code in this field. This is a mandatory field for the default Vermont Systems design. Your design and setup may vary.
If you are updating an existing Cost Center you will not visit this field.
DeleteStatus (SACOSTCENTER_RecordStatus)
Expand the Drop-down List icon to select the status of your Cost Center Code:
- Active
- Inactive
Description (SACOSTCENTER_Description)
Enter a description for this Cost Center Code. This field will accept up to 100 alpha-numeric characters.
For Example: Community Center.
DeleteAccount Number (SACOSTCENTER_AccountNumber)
Enter the GL account number that your Finance Department wants to associate with this Cost Center Code. These are the account numbers which the finance department has set up for your income and expense reporting.
For Example: 1-201-87400
Note: IF you use funds or multiple funds the FUND Number must be incorporated into the Cost Center Account Number as a two-digit number followed by a hyphen followed by the Cost Center Account Number.
For Example: 01-123456-9000 where "01" is Fund 1 and "123456-9000" is the Cost Center Account Number.
EXCEPTION: when setting up the Cost Center Code for your inter-fund wash account/inter-fund control account you need to replace the Fund portion of the account number with XX. The XX acts as a wildcard and will be filled in with a legitimate fund number when entries are posted.
For Example: XX-123456-9000 means Account 123456-9000 in any Fund XX.
Permissions (SACostCenter_Permissions)
Click in the Combo Box icon to select the Permissions code(s) you want to apply to this Cost Center Code.
Permissions allow you to control which users can view, add, modify, and/or delete records on browsers and picklists, etc. These are called Access Rights and they are maintained on the Table Permissions tab of the Permissions profile
Note: You can leave this field blank if desired. When this field is blank the system skips the Permissions check for this record. In that event all users will have access to this record provided their Access Rights for the module allow for it.
Cash Back Pay Code (SACOSTCENTER_CashBackPayCode)
Click the Picklist icon to select the default Payment Code for cash back transactions linked to this Cost Center if desired.
If you enter a payment code in this field the system will look to the clerk?s drawer device to find the wildcard cost center. The cash back pay code linked to that cost center will be the pay code used for all cash back transactions for that day. If you leave this field blank the Cash payment code (typically Payment Code 2) will be used.
Delete