The Bulk Create program allows you to create single Trip exact clones or timed interval departure Trip clones from a single record.
When this program is run, the system creates EXACT copies of the base Trip, copying ALL fields (Core, Fees, Rules, Questions, Email Features, and Comments) from the base trip to the clone(s). Return Dates and Return Times are calculated from the base Trip and updated accordingly for the clones, so an overnight trip departing on 7/16/20xx and returning on 7/18/20xx cloned to start on 8/27/20xx would have a return date of 8/29/20xx or a daily recurring trip of 45 minutes cloned to depart hourly between 10:00am - 3:00pm would have return times of 10:45am, 11:45am, 12:45pm, etc….
This program can save a considerable amount of data entry time if many similar Trips are being created.
Buttons on the screen…
Click Continue to run the Bulk Create program. You will continue to an Information screen that provides a summary of the Trips that will be created or updated depending on the options you choose. From there, you can Process or Cancel.
Click Cancel to quit the bulk create process and return to the Trip Management DataGrid.
To exit this program, click 'X' on the title bar. You will be returned to the Main Menu or the previous program.
TPTripBulkCreate_Tab1
Bulk Create Departure Option (TPTripBulkCreate_DepartureCalc)
Expand the Drop-down list to select your Departure Option.
- Exact - The Bulk Create process will create one exact copy of the selected/base Trip per date in your range. This option will clone the selected Trip to different days, copying the Departure and Return times of the base trip. For Example: Your base Trip departs at 9:00am and returns at 12:00pm. You select 7/1/20xx - 7/31/20xx and Tuesday and Thursday for your day/date range. The Bulk Create process will generate one Trip per day with the same 9:00am departure and 12:00pm return for every Tuesday and Thursday in July.
- Interval (Every 1/2 Hour, Every Hour, Etc…) - The Bulk Create process will <X> copies of the selected/base Trip per day in your range based on the Beginning/Ending time range and Departure Interval. For Example: Your base Trip departs at 8:00am and returns at 8:45am, You select 7/1/20xx - 7/31/20xx, 8:00am for first departure and 12:00pm for last departure, hourly intervals and Tuesday and Thursday for your day/date range. The Bulk Create process will generate five (5) Trips per day with hourly departures at 8:00, 9:00, 10:00, 11:00 and 12:00, each trip lasting 45 minutes for every Tuesday and Thursday in July.
Note: For step-by-step instruction click the "?" icon scroll down and follow the link for Bulk Create … to continue to the Trip Bulk Create Options screen….
If Trip Already Exists, Update The Following Items (TPTripBulkCreate_UpdateOption)
Click the Combo Box icon and select the screen tabs you wish to copy from the base/selected Trip to an existing trip in the event the clone/bulk create process creates a copy of an existing trip.
This field is applicable only if the act of bulk creating trips would create an exact copy of a trip that already exists in the database. An exact copy" for this purpose is defined as one with the exact same Trip Code and exact same Departure Date and Time. In the event an exact match is found during the Bulk Create process then the selections you make here will determine whether data from the base trip you are cloning gets copied to the existing exact match trip or whether the existing trip is skipped/left alone.
- Basic Trip Info - Data from the Core Information screen will be copied from the base Trip to the existing Trip.
- Fees - Records from the Fees screen will be copied from the base Trip to the existing Trip.
- Rules - Records from the Rules screen will be copied from the base Trip to the existing Trip.
- Questions - Records from the Questions tab will be copied from the base Trip to the existing Trip.
- Email Feature - Data from the Email Features tab will be copied from the base Trip to the existing Trip.
Note: For step-by-step instruction click the "?" icon scroll down and follow the link for Bulk Create … to continue to the Trip Bulk Create Options screen….
Bulk Create Begin Date (TPTripBulkCreate_BeginDate)
Click the Calendar icon to select the Beginning Date (i.e. starting date) for your trip departures. This is the date on which your scheduled trips commence. This is a mandatory field for the default VSI RecTrac Design. Your Design and setup may vary.
For Example: Your Fall Foliage Train Trips run daily from 15 September - 31 October. You would enter 09/15/20xx in this field.
Note: If the trip you are cloning is a single trip only enter the same date in both fields.
Bulk Create End Date (TPTripBulkCreate_EndDate)
Click the Calendar icon to select the Ending Date (i.e. final date) for your trip departures. This is the last date on which your scheduled trips will depart. It is NOT the return date. This is a mandatory field for the default VSI RecTrac Design. Your Design and setup may vary.
For Example: Your Fall Foliage Train Trips run daily from 15 September - 31 October. You would enter 10/31/20xx in this field.
Note: If the trip you are cloning is a single trip only enter the same date in both fields.
Do Not Start Before Time (TPTripBulkCreate_BeginTime)
This field is applicable only if your Bulk Create Option is Interval (Every 1/2 Hour Every Hour etc…) and it is mandatory in that event.
Click the Clock icon to select the beginning departure time for your trips. The first trip for your day (i.e. the first trip for each day in your date range) will be scheduled for departure at this time.
For Example: You enter 08:00am in this field. The first trip for each day in your range will be scheduled for departure at 08:00am.
DeleteDo Not Start After (TPTripBulkCreate_EndTime)
This field is applicable only if your Bulk Create Option is Interval (Every 1/2 Hour Every Hour etc…) and it is mandatory in that event.
Click the Clock icon to select the ending departure time for your trips. The last trip for your day (i.e. the last trip for each day in your date range) will be scheduled for departure no later than this time.
For Example: You enter 4:00pm in this field. The last trip for each day in your range will be scheduled for departure no later than 4:00pm
DeleteInterval (In Minutes) (TPTripBulkCreate_Interval)
This field is applicable only if your Bulk Create Option is Interval (Every 1/2 Hour Every Hour etc…).
Enter a value in this field. The value you enter is the departure interval for your trips in minutes.
For Example: If your trips depart every half hour you would enter '30' in this field. If your trips depart hourly you would enter '60' in this field. If your trips depart every 2.5 hours you would enter '150' in this fieldm etc….
DeleteTuesday (TPTripBulkCreate_Tuesday)
Select this option if your Trip(s) run/depart on Tuesdays.
DeleteWednesday (TPTripBulkCreate_Wednesday)
Select this option if your Trip(s) run/depart on Wednesdays.
DeleteThursday (TPTripBulkCreate_Thursday)
Select this option if your Trip(s) run/depart on Thursdays.
DeleteSaturday (TPTripBulkCreate_Saturday)
Select this option if your Trip(s) run/depart on Saturdays.
DeleteChange The Trip Code (TPTripBulkCreate_ChangeTripCode)
Select this option if you wish to change the Trip Code during the Bulk Create Process.
THEN
Enter the New Trip Code in its field.
New Trip Code (TPTripBulkCreate_NewTripCode)
This field is applicable only if opting to Change the Trip Code and it is mandatory in that event.
Enter your new Trip Code in this field.
DeleteNew Trip Short Description (TPTripBulkCreate_NewTripShortDesc)
Enter a new Short Description for your Trip, if desired.
OR
Leave this field blank to use the Short Description from your original Trip.
New Trip Long Description (TPTripBulkCreate_NewTripLongDesc)
Enter a new Long Description for your Trip, if desired.
OR
Leave this field blank to use the Long Description from your original Trip.