The WebTrac Event Update program allows you to add or update an individual WebTrac Event record. Single events can span multiple days, if needed. If you have regularly scheduled recurring events, you can create records in bulk, if desired, using the Bulk Create from the previous screen.
To Create a Web Event
- Fill out the fields as needed with relevant information.
- Click Save.
Buttons on the screen…
Click Save to save your record. You will return to the previous screen.
Click Cancel to return to the previous screen without saving changes.
To exit this program, click 'X' on the title bar. You will be returned to the Main Menu or the previous program.
WebEventUpdate_Tab1
Record Code (WebEvent_RecordCode)
Enter the description for you Web Event. This is the text that will appear on the event calendar in WebTrac.
DeleteDescription (WebEvent_Description)
Enter the description for you Web Event. This is the text that will appear on the event calendar in WebTrac.
DeleteEvent Type (WebEvent_EventType)
Select an Event Type for the current Web Event. If the Web Event will be used as a Registration Web Event and linked to an Activity Section, please select Registration Event, otherwise select Web Event.
DeleteEvent Date (WebEvent_EventDate)
Click the Calendar icon to select the beginning date for this Web Event.
DeleteBegin Time (WebEvent_BeginTime)
Click the Clock icon to enter the start time for your Web Event.
DeleteLocation (WebEvent_FacilityLocation)
Click the Picklist icon to select the location at which the event is to be held. One (1) location only is allowed.
DeleteEnd Date (WebEvent_EndDate)
Click the Calendar icon to select the ending date for this Web Event. Single events can span multiple days, if needed. If you have regularly scheduled recurring events, you can create records in bulk, if desired, using the Bulk Create from the previous screen.
DeleteCategory (WebEvent_Category)
Click the Picklist icon to select an Event Category, if desired. Category codes allow you to group like events together for easier sorting and viewing on the DataGrid. Patrons can also search the WebTrac Event Calendar by Event Category.
Event Category Codes are maintained in System Code Management. Type=Event Category.
DeleteExternal Link (WebEvent_ExternalLink)
Enter a URL in this field, if desired. The URL you enter will act as a hyperlink to the web site you choose, redirecting users to that site for further information if needed. Be sure to include the proper prefix (i.e. http://www., https://www., etc…) and suffix (i.e. .com, .org, .html, etc…) in the link. For Example: http://www.vermontsystems.com.
Note: The URL may begin with either "http://www." or "www." If using "www then the system will prepend the http://." However if using a URL with a prefix other than "http://www then you must include it. For Example: ftp://www.vermontsystems.com/
Registration Unavailable Comments (WebEvent_WebUnavailableComment)
This field is only visible for Web Events with an Event Type of Registration Event. Please enter the text that patrons will see when hovering over the Add To Cart button of Activity Sections using this event, when the Web Event hasn't started yet. Up to 30,000 characters are allowed.
Note: Web Event Comments can be formatted using HTML. Basic knowledge of HTML allows you to customize your Event Calendar through use of:
- Carriage Returns/paragraphing and breaks (<p> </p> <br />)
- Font effects such as:
- Bold type (<strong>This text will be bold.</strong>)
- Italicized type (<em>This text will be italicized.</em>)
- Colors (<span style="color:HEX code">This text will be in red.</span>)
-
Click-able Hyperlinks
- Email (<a href="mailto:emailaddress@domain.com?subject="Email from RecTrac popup messages" style="color:#0000FF;">Email Me</a>)
- Images (<a href="http://your_server/folder/picture.jpg" target="_blank" style="color:#0000FF;">Click here to see the image</a>)
- External Websites (<a href="http://somewebsite.com" target=_blank" style="color:#0000FF;">Go to this website</a>)
- Embedded images (<img src="http://your_public_facing_server/folder/picture.jpg" width="" height=""/>)
- etc…
Insert the <HTML tags> along with your text.
For Example: Entering something like this: "<p>This is a Web Event.><br /><span style="color:#FF0000;">This is the same Web Event using red text.</span></p>"
Would create a Web Event that displays like this:
"This is a Web Event.
This is the same Web Event using red text."
HTML formatting works with Events added via Web Event Management only. HTML formatting will not work for Web Events generated from a Module.
Comments (WebEvent_Comments)
Enter any miscellaneous comments that you want to associate with this event and that you want your patrons to see when viewing the event in WebTrac. This field can be used to provide summary information, contact information, names of event highlights, etc…. Up to 30,000 characters are allowed.
Note: Web Event Comments can be formatted using HTML. Basic knowledge of HTML allows you to customize your Event Calendar through use of:
- Carriage Returns/paragraphing and breaks (<p> </p> <br />)
- Font effects such as:
- Bold type (<strong>This text will be bold.</strong>)
- Italicized type (<em>This text will be italicized.</em>)
- Colors (<span style="color:HEX code">This text will be in red.</span>)
-
Click-able Hyperlinks
- Email (<a href="mailto:emailaddress@domain.com?subject="Email from RecTrac popup messages" style="color:#0000FF;">Email Me</a>)
- Images (<a href="http://your_server/folder/picture.jpg" target="_blank" style="color:#0000FF;">Click here to see the image</a>)
- External Websites (<a href="http://somewebsite.com" target=_blank" style="color:#0000FF;">Go to this website</a>)
- Embedded images (<img src="http://your_public_facing_server/folder/picture.jpg" width="" height=""/>)
- etc…
Insert the <HTML tags> along with your text.
For Example: Entering something like this: "<p>This is a Web Event.><br /><span style="color:#FF0000;">This is the same Web Event using red text.</span></p>"
Would create a Web Event that displays like this:
"This is a Web Event.
This is the same Web Event using red text."
HTML formatting works with Events added via Web Event Management only. HTML formatting will not work for Web Events generated from a Module.