Scheduling automated reminders for web booked tee times
RecTrac 3.1.10.18.00
Table of Contents
Problem
We would like to send a reminder to customers who have booked a tee time through WebTrac on the morning of their reservation. How can we accomplish this?
Solution
You will need to run a VSI - GR RecConnect report and schedule the RecConnect Results message to be delivered before the tee time.
Steps For Solution
- From the RecTrac main menu, go to Report Output Listing.
- In the description DataGrid filter, narrow the results by "RecConnect".
- Expand the Module/Group: Golf - Misc group.
4. Highlight the VSI - GR RecConnect report from the DataGrid. - Click Run Report.
- Configure all of your golf course and tee time criteria, this will vary depending on your setup/situation.
- Toggle on Use Tee Time Date Range.
- Set your Begin/End Tee Time Date settings to Today 0.
- Once you finish setting your criteria, click Process
- On the Report Options Screen, click Schedule
- Create a Schedule Name for this Scheduled Event.
- Select the Begin and End dates, Weekdays, and Time you would like it to run.
- Vermont Systems recommends you set this time based on the hour you wish to send the reminder on the current day.
- Under Additional Scheduling Options, craft your reminder email and add the Tee Time list Tag to the email body.
- Fill out any additional necessary email settings and click Save.
Now once the scheduled event gets triggered it will send out you custom email reminder to all patrons that meet you Tee Time criteria.