Important Note: Before running this program, read the Cash to Receivables Conversion document.
The Cash to Receivables Conversion program is used in the event you wish to change your RecTrac accounting method from Cash-based to Receivables-based or Receivables/Accrual-based. When run, the program takes a snapshot of your database, tallies all outstanding debits and credits and makes appropriate Receivables entries. A byproduct report is generated that details the revenue currently due to your organization (by GL Code) and the offsetting posting to Receivables that will be made. The Receivables posting (or postings, if you have multiple Receivables accounts) and the Revenue due should equal.
When using the "Convert" option, this program can be run ONE TIME ONLY in your database. The program has a built-in check for this; attempting to re-run the program using the "Convert" option will be disallowed. You can run the program as often as you like using the "Preview" option.
From the bottom of the screen….
Click Process to run the Cash to Receivables Conversion program. The program runs on the AppServer. The Notification Center will alert you when the process completes.
To exit this program, click 'X' on the title bar. You will be returned to the Main Menu or the previous program.
CashToReceivables_Tab1
Conversion User Name (CashToReceivables_PaymentUser)
Select a User ID. The User ID you select will be linked to the posting records created by this program. The conversion user name field serves no other purpose for this program.
This is a Mandatory field for the default Vermont Systems design. Your design and setup may vary.
Important Note: Before running this program read the Cash to Receivables Conversion document.
Conversion Cash Drawer (CashToReceivables_PaymentDrawer)
Accept the entry in the drawer field or overwrite as needed. The Drawer you select will be linked to the posting records created by this program. The drawer field serves no other purpose for this program.
This is a Mandatory field for the default Vermont Systems design. Your design and setup may vary.
DeleteConversion Date (CashToReceivables_PaymentDate)
Accept the default entry in the date field or overwrite as needed. The Date you select will be linked to the posting records created by this program. The date field serves no other purpose for this program.
This is a Mandatory field for the default Vermont Systems design. Your design and setup may vary.
DeleteProcess Option (CashToReceivables_ProcessOption)
Expand the Drop-down list for Process Option and select Print Only"
THEN
Click Process and select the Run Conversion option. The system will prepare a Cash to Receivables Preview Journal that details the revenue currently due to your organization (by GL Code) and the offsetting posting toe Receivables that will be made. The Receivables posting (or postings if you have multiple
Expand the Drop-down list for Process Option and select "Print Only"
THEN
Click Process and select the Run Conversion option. The system will prepare a Cash to Receivables Preview Journal that details the revenue currently due to your organization (by GL Code) and the offsetting posting to Receivables that will be made. The Receivables posting (or postings if you have multiple Receivables accounts) and the Revenue due should equal.
When ready set the Process Option to "Convert" and re-run the Cash to Receivables Conversion program. The program runs on the AppServer the Notification Center will tell you when it completes and a Cash to Receivables Report will be generated.
Important Notes:
- Before running this program read the Cash to Receivables Conversion document.
- You can run the program as often as you like using the "Preview" option. When using the "Convert" option this program can be run ONE TIME ONLY in your database. The program has a built-in check for this; attempting to re-run the program using the "Convert" option will be disallowed unless you restore a copy of your database to a time prior to when this program was run. For obvious reasons, this is not recommended.