The Instructor Pay Processing program allows you calculate amounts owed to Instructors for their services and process and track payroll within the system. The physical payment, however (i.e. the physical checks and/or direct deposit information), is NOT handled through RecTrac. That process is handled through your normal payroll procedures.
Notes:
- Instructor Pay Processing cannot be run for Archived programs. In the event you Archive your programs before running Instructor Pay Processing, you must Recover the Section, run this program, and then "re-archive" the programs.
- In the event you need to update records for Instructor Pay once they've been processed, go to Pay Update and make changes as needed. In the Standard VSI Design, go to Management Ribbon • Activity Management • Staff Management • Pay Update.
- Personal Trainers are NOT included in this program. To run Pay Processing for Personal Trainers, go to Trainer Pay Processing.
This program offers four (4) solutions for Instructor payment processing:
- Flat Rate - Instructors are paid <x> dollars per program taught.
- Hourly Rate - Instructors are paid <x> dollars per hour worked.
- Percent Rate - Instructors are paid <x> percent of program enrollment revenue.
- Per Head Rate - Instructors are paid <x> dollars per enrollee.
This program assumes the following:
- Rate Table System Codes have been created in System Code Management.
- Instructor records (i.e. Staff Codes) have been created in Staff Management and:
- The Instructor? option is enabled for them on the Staff Types group.
- You have linked a Rate Table(s) to them and established their payment rate(s).
- Instructors are linked to their Section(s) on the Instructor tab in Activity Section Update.
- The Include in Instructor Pay option is enabled on all applicable Fees (Advanced Fee Update • Miscellaneous Settings group).
If the file maintenance tasks outlined above have not been completed for each Instructor and applicable Fees, then processing Instructor Pay will yield incomplete or invalid results.
See Also: Topic Doc - Instructor Pay Processing.
From the bottom of the screen….
Click Process to run Instructor Pay Processing. The program runs on the AppServer. The Notification Center will alert you when the process completes.
Click Calculate Hours when using Hourly Pay to continue to the Hourly Totals DataGrid. This tab displays the number of hours for which applicable employees will be paid as a result of running this program. You can have the system calculate hours for you or you can add instructors and hours manually.
Note: This option is applicable for Hourly Pay Processing only.
Click Default Settings to reset the screen parameters. Vermont Systems recommends clicking Default Settings whenever a program or report doesn't produce the expected results. Resetting a program to its default settings removes any unseen spaces and/or bad data in the fields.
Core
Use Activity Section Range (PercentPay_UseRange)
Select this option to include only those Sections in the Begin and End Activity Section range in your output.
THEN
Input the range of Sections you wish to include.
OR
Leave this option de-selected to include only those Sections selected in the DataGrid in your output.
OR
Opt to Use Activity Section Range and make selections both in the Range and DataGrid.
Make selections in the DataGrid and/or use a Section Range. Leaving the DataGrid blank and this option de-selected results in NO SECTIONS being selected.
DeleteBegin Section (PercentPay_BeginSection)
If opting to Use Activity Section Range, enter the Beginning and Ending range of Activity Sections you wish to include on your output.
OR
Click the Picklist icon to select your Beginning and Ending Section range.
Note: You can enter <blank> to ZZZZZZZZZ in these fields and run Instructor Pay Processing for all your sections if desired. Only those sections properly configured for Instructor Pay Processing will be included. Any sections not set up for Instructor Pay Processing will be skipped by default.
End Section (PercentPay_EndSection)
If opting to Use Activity Section Range, enter the Beginning and Ending range of Activity Sections you wish to include on your output.
OR
Click the Picklist icon to select your Beginning and Ending Section range.
Note: You can enter <blank> to ZZZZZZZZZ in these fields and run Instructor Pay Processing for all your sections if desired. Only those sections properly configured for Instructor Pay Processing will be included. Any sections not set up for Instructor Pay Processing will be skipped by default.
Sections (PercentPay_ARDatagrid)
The Activity Section DataGrid displays all Sections in your database based on the DataGrid filters being used and your Permissions.
Highlight/select individual Sections, as needed, from the DataGrid. Multiple selection is allowed.
OR
Make no selections from the DataGrid and instead select the Use Activity Section Range option.
THEN
Input the range of Sections you wish to include.
OR
Opt to Use Activity Section Range and make selections both in the Range and DataGrid.
Make selections in the DataGrid or use an Activity Section Range. Leaving the DataGrid blank and the Use Range option de-selected results in NO SECTIONS being selected.
Click here for a full description of RecTrac DataGrids.
DeleteInstructors (PercentPay_InstructorDatagrid)
The Instructor DataGrid displays all Instructors in your database based on the DataGrid filters being used and your Permissions.
Highlight/select individual Instructors, as needed, from the DataGrid. Multiple selection is allowed.
OR
Make no selections from the DataGrid and instead select the Use Instructor Range option.
THEN
Input the range of Instructors you wish to include.
OR
Opt to Use Instructor Range and make selections both in the Range and DataGrid.
Make selections in the DataGrid or use an Instructor Range. Leaving the DataGrid blank and the Use Range option de-selected results in NO INSTRUCTORS being selected.
Click here for a full description of RecTrac DataGrids.
Note: Only those Staff Members who are flagged as Instructors appear in this field. Ensure the Instructor? option is enabled for all Instructors. In the Standard VSI Design this field is on the Staff Types group of Staff Update.
Use Instructor Range (PercentPay_UseInstructorRange)
Select this option to include only those Instructors in the Begin and End Instructor range in your output.
THEN
Input the range of Instructors you wish to include.
OR
Leave this option de-selected to include only those Instructors selected in the DataGrid in your output.
OR
Opt to Use Instructor Range and make selections both in the Range and DataGrid.
Make selections in the DataGrid and/or use an Instructor Range. Leaving the DataGrid blank and this option de-selected results in NO INSTRUCTORS being selected.
DeleteBegin Instructor (PercentPay_BeginInst)
If opting to Use Instructor Range, enter the Beginning and Ending range of Instructors you wish to include on your output.
OR
Click the Picklist icon to select your Beginning and Ending Instructor range.
Notes: You can enter <blank> to ZZZZZZZZZ in these fields and run Instructor Pay Processing for all your Instructors if desired.
Only those Staff Members who are flagged as Instructors appear in this field. Ensure the Instructor? option is enabled for all Instructors. In the Standard VSI Design this field is on the Staff Types group of Staff Update.
End Instructor (PercentPay_EndInst)
If opting to Use Instructor Range, enter the Beginning and Ending range of Instructors you wish to include on your output.
OR
Click the Picklist icon to select your Beginning and Ending Instructor range.
Notes: You can enter <blank> to ZZZZZZZZZ in these fields and run Instructor Pay Processing for all your Instructors if desired.
Only those Staff Members who are flagged as Instructors appear in this field. Ensure the Instructor? option is enabled for all Instructors. In the Standard VSI Design this field is on the Staff Types group of Staff Update.
Begin Section End Date (PercentPay_BeginSectionEndDate)
The function of this field is dependent upon the type of Sections for which you are processing Instructor Pay.
Normal Enrollment/Lottery Enrollment Sections - Click the Calendar icons to select the Beginning and Ending Section End Date range. All enrollments in a Section in your Range or DataGrid that has an Ending Date that falls within the range of dates entered here will be included in your payroll run.
Enroll by Day Sections - Click the Calendar icons to select the Beginning and Ending Meeting Dates range. Any enrollment in a Section in your Range or DataGrid with a Meeting Date that falls within the range of dates entered here will be included in your payroll run.
Whether a Section is "normal enrollment" or "Enroll by Day" and Section End Dates are determined in Activity Section Update.
DeleteEnd Section End Date (PercentPay_EndSectionEndDate)
The function of this field is dependent upon the type of Sections for which you are processing Instructor Pay.
Normal Enrollment/Lottery Enrollment Sections - Click the Calendar icons to select the Beginning and Ending Section End Date range. All enrollments in a Section in your Range or DataGrid that has an Ending Date that falls within the range of dates entered here will be included in your payroll run.
Enroll by Day Sections - Click the Calendar icons to select the Beginning and Ending Meeting Dates range. Any enrollment in a Section in your Range or DataGrid with a Meeting Date that falls within the range of dates entered here will be included in your payroll run.
Whether a Section is "normal enrollment" or "Enroll by Day" and Section End Dates are determined in Activity Section Update.
DeletePay Date (PercentPay_PayDate)
Click the Calendar icon to select a date. This is the date on which your Instructor Payments will be/are to be posted in the system. This is a Mandatory field for the default VSI RecTrac Design. Your Design and setup may vary.
As a general rule the date you select should always be the date of the physical checks/direct deposits that your employees receive.
DeletePosting Cash Drawer (PercentPay_PaymentDrawer)
Accept the default entry for this field or overwrite as needed with another Cash Drawer value. In most instances, this should be the Drawer to which your User ID is linked.
DeleteInclude Drop-In Visits? (PercentPay_IncludeVisits)
This field is applicable to Percentage and Per Head Pay Options only.
Select this option to include drop-in visit fees in your Instructor Pay Processing run. Instructors will get their rate for any fees for their programs that were generated via drop-in visits.
THEN
Click the Calendar icons in the Begin/End Visit Date fields to select a date range for drop-in visits.
Choosing a Visit Date Range
The Visit Date range you select should be inclusive of the dates in your payroll run only.
- If you process payroll once only for the Sections included in your range or DataGrid then the date range you select should be inclusive of all meeting dates for those sections. For Example: Your Spring Soccer sessions run from 20 April through 15 May. You process payroll once only for these programs. In order to account for all drop-in visits your Visit Date range would need to include all the meeting dates between 20 April and 15 May.
- If you process payroll multiple times over the course of time your Sections run then the date range you select should be inclusive only of those meeting dates for which this payroll run is being processed. For Example: Your Spring Soccer sessions run from 20 April through 15 May. You process payroll bi-monthly once for the period 1 - 15 of each month and once for the period 16 - End of Month. When processing payroll for the 16-30 April pay period your Visit Date range would be 16-30 April. When processing payroll for the 1-15 May pay period your Visit Date range would be 1-15 May. This ensures the Instructor gets paid properly for the visits that took place during the respective pay periods only.
See Also: Topic Doc - Activity Visit Processing for further information regarding Drop-In Visit Processing.
DeleteBegin Visit Date (PercentPay_BeginVisitDate)
This field is applicable for Percentage and Per Head Pay Options only and only if opting to Include Drop-In Visits.
Click the Calendar icons in the Begin/End Visit Date fields to select a date range for drop-in visits.
Choosing a Visit Date Range
The Visit Date range you select should be inclusive of the dates in your payroll run only.
- If you process payroll once only for the Sections included in your range or DataGrid then the date range you select should be inclusive of all meeting dates for those sections. For Example: Your Spring Soccer sessions run from 20 April through 15 May. You process payroll once only for these programs. In order to account for all drop-in visits your Visit Date range would need to include all the meeting dates between 20 April and 15 May.
- If you process payroll multiple times over the course of time your Sections run then the date range you select should be inclusive only of those meeting dates for which this payroll run is being processed. For Example: Your Spring Soccer sessions run from 20 April through 15 May. You process payroll bi-monthly once for the period 1 - 15 of each month and once for the period 16 - End of Month. When processing payroll for the 16-30 April pay period your Visit Date range would be 16-30 April. When processing payroll for the 1-15 May pay period your Visit Date range would be 1-15 May. This ensures the Instructor gets paid properly for the visits that took place during the respective pay periods only.
See Also: Topic Doc - Activity Visit Processing for further information regarding Drop-In Visit Processing.
DeleteEnd Visit Date (PercentPay_EndVisitDate)
This field is applicable for Percentage and Per Head Pay Options only and only if opting to Include Drop-In Visits.
Click the Calendar icons in the Begin/End Visit Date fields to select a date range for drop-in visits.
Choosing a Visit Date Range
The Visit Date range you select should be inclusive of the dates in your payroll run only.
- If you process payroll once only for the Sections included in your range or DataGrid then the date range you select should be inclusive of all meeting dates for those sections. For Example: Your Spring Soccer sessions run from 20 April through 15 May. You process payroll once only for these programs. In order to account for all drop-in visits your Visit Date range would need to include all the meeting dates between 20 April and 15 May.
- If you process payroll multiple times over the course of time your Sections run then the date range you select should be inclusive only of those meeting dates for which this payroll run is being processed. For Example: Your Spring Soccer sessions run from 20 April through 15 May. You process payroll bi-monthly once for the period 1 - 15 of each month and once for the period 16 - End of Month. When processing payroll for the 16-30 April pay period your Visit Date range would be 16-30 April. When processing payroll for the 1-15 May pay period your Visit Date range would be 1-15 May. This ensures the Instructor gets paid properly for the visits that took place during the respective pay periods only.
See Also: Topic Doc - Activity Visit Processing for further information regarding Drop-In Visit Processing.
DeletePay Option (PercentPay_PayOption)
Expand the Drop-down list to select your payment processing option. Depending on your selection, input options the screen will change.
- Percent - Instructors are paid <x> percent of program enrollment revenue.
- Per Head Rate - Instructors are paid <x> dollars per enrollee. A Percentage option is also available.
- Hourly Rate - Instructors are paid <x> dollars per hour worked.
- Flat - Instructors are paid <x> dollars per program taught.
Pay Percent (PercentPay_PayPercent)
This field is applicable to Percentage and Per Head Pay Options only. This is a mandatory field for the default VSI RecTrac Design.Your design may vary.
Accept the default value (100.00) or overwrite with a different value as needed. The value entered in this field represents the percentage of an Instructor's total (remaining) payment due that you want to provide during this payroll run.
Depending on the number of times you process payroll during the run of a Section this value may vary as shown in the examples below.
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You process payroll once only (1x) per Section - If you process payroll once only during the run of a Section you will leave this field at 100.00 because you want to give the Instructors 100% of their total (remaining) payment due.
For Example: You owe Agatha Christie $100.00 for teaching Writer's Workshop: Mystery. Entering 100.00 in this field will ensure she gets the entire amount because 100% of 100.00 is 100.00. -
You process payroll twice (2x) per Section - If you process payroll twice during the run of a Section you will enter 50.00 in this field for the first payroll run and then 100.00 for the second payroll run because you want to give the Instructors half (50%) of their total (remaining) payment due the first time you run payroll and then 100% of their total (remaining) payment due the second time you run payroll.
You owe Agatha Christie $100.00 for teaching Writer's Workshop: Mystery. Entering 50.00 in this field for the first payroll run will ensure that she gets half of $100.00 ($50.00) for that payroll run. The second time you run payroll you want to give Agatha the rest of what she is due ($50.00) so you enter 100.00 in this field because there is $50.00 left to distribute and 100% of 50.00 is 50.00. -
You process payroll three times (3x) per Section - If you process payroll three times during the run of a Section you will enter 33.00 in this field for the first payroll run 50.00 for the second payroll run and then 100.00 for the third payroll run because you want to give the Instructors one-third (33%) of their total (remaining) payment due the first time you run payroll 50% of their total (remaining) payment due the second time you run payroll and then 100% of their total (remaining) payment due the third time you run payroll.
For Example: You owe Agatha Christie $100.00 for teaching Writer's Workshop: Mystery. Entering 33.00 in this field for the first payroll run will ensure that she gets one-third of $100.00 ($33.00) for that payroll run. The second time you run payroll you enter 50.00 in this field. That will ensure that she gets half of the remaining $67.00 ($33.50) for that payroll run. The third time you run payroll you want to give Agatha the rest of what she is due ($33.50) so you enter 100.00 in this field because there is $33.50 left to distribute and 100% of 33.50 is 33.50. - You process payroll four times (4x) per Section - Using the formula outlined in the examples above if you process payroll four times per Section your percentages would be 25/33/50/100 respectively.
- You process payroll five times (5x) per Section - Using the formula outlined in the examples above if you process payroll five times per Section your percentages would be 20/25/33/50/100 respectively.
- etc…
Pre-Fill Regular Hours (PercentPay_PrefillHourly)
This field is applicable to the Hourly Pay Option only.
This option establishes how you will account for Hours Worked with regard to the Instructors you pay on an Hourly basis. Your selection here determines whether you will add Instructor hours to your payroll run manually or whether you will let the system calculate the hours for you. In either case you have the option to adjust the Hours Worked value for each Instructor as needed.
Select this option to have the system calculate regular hours worked for Instructors paid on an Hourly basis.
THEN
Enter a Default Hours value.
OR
Select Calculated Hours and enter a Begin/End Class Hours Date range.
THEN
Click the Calculate Hours button to continue to the Hourly Totals DataGrid where you can review and/or make changes to the calculated hour for all applicable Instructors.
De-select this option to skip the automatic hours calculation logic for Instructors paid on an Hourly basis.
THEN
Click the Calculate Hours button to continue to the Hourly Totals DataGrid where you can assign hours worked for all applicable Instructors manually.
Default Hours (PercentPay_DefaultHours)
This field is applicable to the Hourly Pay Option only and only if opting to Pre-Fill Regular Hours.
Accept the default value (20.00) or overwrite with another value if desired.
When electing to Pre-Fill Regular Hours this option allows you to set the Default Number of Hours for all Instructors. When you click Calculate Hours the value you enter here will be used for each Instructor that appears on the Hourly Totals DataGrid. Standard Hours totals can be adjusted on a per Instructor basis on the Hourly Totals DataGrid if needed.For Example: You enter 20.00 in this field. Upon clicking Calculate Hours the Hourly Totals DataGrid populates with eight (8) Instructors. The Standard Hours column of the DataGrid will display "20.00" for each of the eight (8) Instructors. Individual Instructor totals can be adjusted from this DataGrid if necessary.
Additional information regarding this field:
- Calculate Class Hours must be DE-selected.
- Leave the Begin/End Class Hours Date range fields blank as they are not used in this calculation. When using Default Hours the system assumes each Instructor is being paid for working the same number of hours so entering beginning and ending Class Hours is not necessary.
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Overriding this Value from Section Update - A value in the Normal Hours field on the Staff Link Update screen for any Instructor will override this value for that Instructor only. (Activity Section Update • Staff Tab • Select a linked Instructor Record and click Update Instructor • Financial Information group).
For Example: Agatha Christie is the Instructor linked to Writer's Workshop - Mystery. On her Staff Link Update screen 30.00 is entered in the Normal Hours field. When you click Calculate Hours the Standard Hours column on Agatha's row of the Hourly Totals DataGrid will display "30.00" regardless of what you enter in this field. Continuing the Example above Standard Hours column for the other seven (7) Instructors would display "20.00."
Calculate Class Hours (PercentPay_CalculateHours)
This field is applicable to the Hourly Pay Option only and only if opting to Pre-Fill Regular Hours.
Select this option to have the system calculate Hours worked for each Instructor based on meeting times for your Activity Sections over a date range.
THEN
Enter a Begin/End Class Hours Date range. When you click Calculate Hours the Hourly Totals DataGrid will populate with Instructors. The Standard Hours column for each Instructor display the number of hours each Instructor's class met during the date range entered. For Example: Your Begin/End Class Hours Date range is Monday May 2 - Friday May 13 20xx. Agatha Christie teaches Writer's Workshop - Mystery and it meets every Tuesday and Thursday from 6:30-8:30pm. When you click Calculate Hours the Standard Hours column for Agatha's Writer's Workshop - Mystery activity will display "8.00" because her class meets four (4) times over the date range entered with each meeting lasting two (2) hours..
Additional information regarding this field:
- When using this option the Default Hours field is NOT used.
- The system does NOT look at values in the Normal Hours field on the Staff Link Update screen for any Instructor so those values do NOT factor into the Standard Hours calculation. (Activity Section Update • Staff Tab • Select a linked Instructor Record and click Update Instructor • Financial Information group).
Begin Class Hours Date (PercentPay_BeginHoursDate)
This field is applicable to the Hourly Pay Option only and only if opting to Pre-Fill Regular Hours and Calculate Class Hours.
Select the Calculate Class Hours option to have the system calculate Hours worked for each Instructor based on meeting times for your Activity Sections over a date range.
THEN
Enter a Begin/End Class Hours Date range in these fields.
When you click Calculate Hours the Hourly Totals DataGrid will populate with Instructors. The Standard Hours column for each Instructor display the number of hours each Instructor's class met during the date range entered. For Example: Your Begin/End Class Hours Date range is Monday May 2 - Friday May 13 20xx. Agatha Christie teaches Writer's Workshop - Mystery and it meets every Tuesday and Thursday from 6:30-8:30pm. When you click Calculate Hours the Standard Hours column for Agatha's Writer's Workshop - Mystery activity will display "8.00" because her class meets four (4) times over the date range entered with each meeting lasting two (2) hours..
DeleteEnd Class Hours Date (PercentPay_EndHoursDate)
This field is applicable to the Hourly Pay Option only and only if opting to Pre-Fill Regular Hours and Calculate Class Hours.
Select the Calculate Class Hours option to have the system calculate Hours worked for each Instructor based on meeting times for your Activity Sections over a date range.
THEN
Enter a Begin/End Class Hours Date range in these fields.
When you click Calculate Hours the Hourly Totals DataGrid will populate with Instructors. The Standard Hours column for each Instructor display the number of hours each Instructor's class met during the date range entered. For Example: Your Begin/End Class Hours Date range is Monday May 2 - Friday May 13 20xx. Agatha Christie teaches Writer's Workshop - Mystery and it meets every Tuesday and Thursday from 6:30-8:30pm. When you click Calculate Hours the Standard Hours column for Agatha's Writer's Workshop - Mystery activity will display "8.00" because her class meets four (4) times over the date range entered with each meeting lasting two (2) hours..
DeletePrint Roster Payment Detail (PercentPay_PrintPayDetail)
Select this option to print the Roster detail and Visit detail (if applicable) on the byproduct Instructor Pay Processing report. The detail records show which payments were taken into account in determining the instructor's pay.
DeleteSkip Activities With No Enrollments (PercentPay_SkipEmpty)
This field is applicable for the Flat Pay Option only.
Select this option to skip instructor payment for Sections within your range or DataGrid that have zero (0) enrollments.
When using the Flat Pay Option the assumption is Instructors will get paid <x> dollar for each Section to which they are linked:
- With this option selected - Instructors will NOT get paid for programs that did not have valid enrollments. In this instance the system assumes you did NOT hold the class and that you pay instructors only for programs they teach.
- With this option de-selected - Instructors will get paid for any program to which they are linked regardless of whether valid enrollments exists. In this instance the system assumes you pay instructors regardless of whether the program was held.
Print GL Totals (PercentPay_PrintGLTotals)
Select this option to print the totals for GL Code postings on the byproduct Instructor Pay Processing report.
DeleteEnrollment Status (PercentPay_TransactionStatus_ComboBox)
Select the Status(es) which you want included on the report or in your process. Multiple selection is allowed.
OR
Leave this field at (0) Selected to skip this filter.
Note: The statuses in this field are module-specific. The table provides all status options. The list you're seeing is dependent upon the report or process you're running.
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Post Pay (PercentPay_PostPay)
Select this option to Post Instructor Pay upon clicking Process. Postings will be made to General Ledger and Cost Centers (as applicable) and a byproduct report will be printed with final numbers.
Leave this option de-selected to process" instructor pay in Journal Mode only. The system will generate a preview report showing the instructors and payment amounts that will be processed but nothing will post to General Ledger.
When processing instructor pay VSI encourages you to run this program once while leaving this option de-selected and then follow the steps below:
- If the numbers look good select the Post Pay option and re-run this program. Postings will be made to General Ledger and Cost Centers (as applicable) and a second byproduct report will be printed with final numbers.
- If changes are needed reset your parameters and re-run in Journal Mode. Repeat the process until you are ready to Post Pay.
Pay Code (PercentPay_Paycode)
Click the Picklist icon to select the Payment Code to which you wish to post Instructor Pay. This is a Mandatory field for the default VSI RecTrac Design. Your Design and setup may vary.
Typically the Payment Code you select here will be either a Journal type Payment Code or a Miscellaneous type Payment Code created specifically for tracking Instructor Payments.
Payment Codes are maintained in Payment Code Management.
DeleteLocations (PercentPay_Locations)
Click the Combo Box icon to select Location Codes, if desired. Single or multiple selection is allowed. When running this program, the system will process pay only for Activities held at the Location(s) listed in this field. Leave the field blank to to skip this field and process pay for all locations.
For Example: Eric Heiden teaches speed skating at the Potter Park Outdoor Ice Rink and Dorothy Hamill teaches figure skating at Gower Arena. When you run Instructor Pay Processing, you select the Location Codes for Gower Arena and Walden Park in this field. Pay will be processed for Dorothy because the Gower Arena Location Code is in this field, but no pay will be processed for Eric because his location, the Potter Park, was not selected in this field.
DeleteHourly Totals
Hourly Totals (PercentPay_HourlyDataGrid)
The Hourly Totals DataGrid is applicable to the Hourly Pay Option only.
The Hourly Totals DataGrid allows you to preview add and/or change Standard and Overtime Hours and Rates for Instructors whom you pay on an Hourly wage basis. To access this DataGrid your Pay Option on the Instructor Pay Core screen must be Hourly and you must click theCalculate Hours button.
Additional information regarding this DataGrid:
- If electing NOT to use the Pre-Fill Regular Hours on the Core screen then this DataGrid will be empty upon entry and you will have to Add Instructor pay records manually.
- If electing to use the Pre-Fill Regular Hours on the Core screen then this DataGrid will be populated with Instructor pay records based on whether you're using Default Hours or Calculated Class Hours.
Once populated the DataGrid displays the Instructor's Name the Activity/Section to which the Instructor is linked Standard Hours/Rate/Pay Overtime Hours/Rate/Pay and the Pay Date (as entered on the Core screen).
DataGrid buttons…
Click Add to continue to the Hourly Details screen where you may add a new Hourly Pay record for an Instructor manually.
Highlight/select an Instructor's pay record and click Change to continue to the Hourly Details screen where you may edit the Hourly Pay record for that Instructor as needed.
Highlight/select an Instructor's pay record and click Delete to remove it from the DataGrid.
Click Process to run Instructor Pay Processing. The program runs on the AppServer. The Notification Center will alert you when the process completes.
Click <<Back to return to the Instructor Pay Processing Core screen to complete the payroll run.
To exit this program click 'X' on the title bar. You will be returned to the Main Menu or the previous program.
Delete