Problem
I see the field Report Tag in RecTrac 3.1. What are they and how do you use them?
Solution
The report tag field is found on Update Screens of the 'Item' table for each module: Activity, Facility, Pass, League, Locker, etc. It is a multi-select picklist.
The Report Tag is a method of categorizing items within a database table for internal reporting purposes.
As customers make items available on WebTrac, the Type/Subtype/Category codes have become used for patron-facing categorization, so that patrons can use them in their search criteria. This takes away a means to categorize items internally for staff-facing searches, reporting, etc.
For example, a customer may have Maintenance Districts throughout their City, and their facilities are spread across those districts. Reporting on Facility Usage by Maintenance District may be necessary, but a Maintenance District categorization is not likely useful for a patron seeking a facility to reserve via WebTrac. With the addition of Report Tags, the customer can use Facility Type codes for a 'patron friendly' categorization such as Pavilion vs. Ball Field while using Report Tag codes for Maintenance Districts. Then when they run internal reports, they can include or exclude based on the report tags.
Report Tags are SASystemCode records with a type of 'Report Tag.'