How to Print Maintenance Comments for AR/LS Facility Reservations in 3.1
Problem
How do you get Maintenance Comments to appear for Activity Reservations in RecTrac 3.1?
Solution
Recording and printing Maintenance Comments for Activity and League Facility Reservations is done by linking 'questions' to the applicable Activity and/or League and then 'answering' them during the reservation process. You access the questions by clicking the Reserve Facility button from the Activity, Section, and/or League DataGrid.
By default, RecTrac is coded to accept up to three (3) 'questions,' the 'answers' to which can be printed on standard maintenance reports, such as the standard VSI - Location Maintenance Schedule report, and custom reports..
The three (3) default types of 'questions' that you may link are:
1. Question Type = System Reservations, Field Type = VSI Function - Reservation Purpose - This question type creates a field that automatically populates maintenance reports with the Activity Code/Section Code and Section Short Description (or League Code and League Short Description). No user input for the field is required. When the VSI - Function Reservation Purpose question is linked, the Activity Code/Section Code and Section Short Description (or League Code and League Short Description) simply prints.
2. Question Type = System Reservations, Field Type = VSI Function - Maintenance Comment Code - This question type creates a Drop-down list from which the user can select Maintenance Comment Codes. When a Comment Code is selected, the system will print the Comment Code text on maintenance reports.
3. Question Type = System Reservations, Field Type = VSI Function - Maintenance Comments - This question creates a Text Box in which the user can enter free form comments. Whatever the user enters will print on maintenance reports.
VSI recommends linking your Questions at the Module Level in Activity and/or League to ensure they are available whenever you need to make facility reservations for your programs/leagues.
Note: Question types other than the three (3) default types may be linked and they will create applicable fields on this screen, but the 'answers' to those questions will not print on reports unless a custom field for the question is added to the report on which you wish them to print.
See Also: Printing Maintenance Comments on RecTrac Reports for the step-by-step instructions required to link questions to the AR/LS Module so they appear on the System Reservations screen.