How to Report on Archived Activities and Sections in RecTrac 3.1
Problem
We are on RecTrac 3.1 and are attempting to run an Activity Report for a few sections from last year. For whatever reason we are not able to get any information be print on this report. We tried running it a few different ways. We did have enrollments in this activity last year. What are we doing wrong?
Solution
If the sections on which you want to report are from 'last year,' then it is likely that they have been Archived.
To report on Archived Sections, make sure to set the Archived field on your report to 'Yes.' in your selection criteria. Activity reports have an Archived field. On the Standard VSI Design, this is in the Primary Record Filters group.
Find the field. Click the Combo Box icon and select 'Yes' (this means 'Yes, include Archived Sections in the report output). With this option enabled, the report will include any sections from 'last year' that have been Archived.
If you want to report on both Active and Archived Sections at the same time, then select both 'Yes' and 'No' in the Archived field.
Note: As a general rule, VSI recommends clicking Default Settings whenever a program or report does not produce the expected results. Resetting a program to its default settings removes any unseen spaces and/or bad data in fields that could impact the results.